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HomeMy WebLinkAboutDecember Minutes                   Meeting  Minutes   Monday,  December  11,  2017   7:00pm   City  Hall   South  Wing,  Second  Floor  Conference  Room     A. Call  to  Order:  7:04pm   B. Roll  Call:     a. Commissioners  Hulin,  Rehberg,  Erlandson,  Thomas,  Richmond,  and  Fox  present.    Chairman   Vassallo  present.    Councilwoman  Powell  present.    Student  Representatives  Kaye  and  Weber   present.    Staff  Harris  and  Wilhelmi  present.     C. Citizen’s  Forum:     a. Kira  Fox,  Individual  Artist  Grant:   i. Solo  Art  Exhibition,  “It’s  Strange,”  at  Side  Street  Studio  Arts  Theater.    The  exhibit  is  a  self   exploration  of  the  quirky  and  weird,  with  a  focus  on  color.    The  image  on  the  poster  will   be  drawn  and  colored  on  the  wall  leading  into  the  space  to  create  a  mood  as  patrons   enter  the  space.    The  event  will  be  in  January  with  an  opening  reception  on  January  5th   from  7-­‐9pm  which  will  be  free  and  open  to  the  public.    The  event  will  be  promoted  via   flyer  and  facebook  event  as  well  as  other  social  media  sites.    There  is  a  goal  to  have  18   pieces.       D. Staff  Report:     a. Financial  Report:     i. The  Marketing  line  item  will  be  retained  in  a  PO  for  the  Daily  Herald.       ii. Items  for  the  Elgin  Literary  Festival  are  starting  to  come  in  as  the  event  takes  place  in   January.     b. Art  Showcase:     i. Tech  training  sessions  will  be  held  in  January  for  the  2018  renters  to  get  accommodated   with  the  new  layout  and  equipment.     c. Hemmens:     i. “The  Nutcraker”  brought  in  about  1800  folks  and  have  already  booked  for  next  year.       ii. Elgin  Celebrates  the  Holidays  comes  in  on  Sunday,  December  17,  showcasing  local  artist   organizations.    In  the  Neighborhood  Deli  will  be  hosting  a  community  dinner  just  before   the  event.     d. Approval  of  November  Minutes     i. Motion  to  approve  the  November  Minutes  by  Commissioner  Rehberg.  Seconded  by   Commissioner  Hulin.  Approved  by  a  vote  of  7-­‐0-­‐2.     E. Old  Business     a. Marketing  Sub-­‐Committee:     i. CAC  Sponsored  assignments  for  BRAVO,  January:  Individual  Artist  Grants   b. 2017/2018  CAC  Projects:   i. Kwannza:     1. Partnering  with  the  Gail  Borden  Library,  the  event  was  held  on  December  9th.     About  150  people  attended  the  event.    There  was  a  significant  savings  in  the   programming  costs  thanks  in  part  to  the  partnership.    There  were  several   community  partners  that  were  hosting  Kwanzaa  themed  activities.       2. The  event  will  go  again  next  year.       ii. Art  Harvest:     1. There  were  approximately  350-­‐400  people  in  attendance  despite  the  cold   weather.    The  attendees  loved  seeing  the  installation  of  the  second  sculpture   during  the  event,  and  voiced  how  much  they  loved  the  downtown  trick-­‐or-­‐ treating  aspect  of  the  event.     iii. Holiday  Show:   1. December  17th  at  the  Hemmens  Cultural  Center.    Tickets  are  on  sale  from  the   performing  groups  and  the  Hemmens  box  office.       iv. Elgin  Literary  Festival:   1. January  26  &  27  at  the  Hemmens  Cultural  Center.    There  are  two  featured   speakers  and  an  outside  curator  for  a  whole  day  of  the  event.    The  program  will   be  in  Bravo  Magazine.    The  book-­‐selling  component  is  completely  full.       c. 2018  Budget:   i. City  Council  will  vote  on  the  city’s  budget  on  December  20th.    A  proposed  budget  for  the   ECAC  will  be  presented  for  a  final  vote  in  January.       d. Organizational  Grant  final  voting:   i. Councilwoman  Powell  made  mention  of  the  fact  to  include  need  as  a  component  of  the   application  for  2019.       ii. Motion  to  award  grants  with  an  average  score  of  12  and  above  at  the  adjusted  amount   by  Commissioner  Hulin.    Seconded  by  Councilwoman  Powell.    Motion  to  approve  by  a   vote  of  9-­‐0.     e. 2018  Public  Art  locations  and  RFP:   i. The  RFP  will  be  completed  and  go  live  asap  with  applications  being  due  March  1,  2018.     f. New  Public  Art  Programs   i. Utility  Box  Wrapping  Program  options:   1. Applications  are  being  created  for  this  now,  pending  City  Council  approving  the   proposed  budget  increase.     ii. Spontaneous  Art  Wall:   1. Applications  are  being  created  for  this  now,  pending  City  Council  approving  the   proposed  budget  increase.     iii. Neighborhood  Public  Art  Grant/Donate-­‐A-­‐Wall:   1. Applications  are  being  created  for  this  now,  pending  City  Council  approving  the   proposed  budget  increase.     2. This  will  be  a  combined  program  to  facilitate  public  art  in  specific  zones  for  the   next  year.       F. Other  Old  Business:     a. None  brought.     G. New  Business:     a. Kira  Fox,  Individual  Artist  Grant:   i. Councilwoman  Powell  asked  for  clarification  on  dates  for  the  event,  which  Kira  stated   are  January  5-­‐21,  2018.       ii. Motion  to  approve  Kira  Fox  Individual  Artist  Grant  request  of  $1,000  by  Commissioner   Hulin.  Seconded  by  Commissioner  Thomas.  Approved  by  a  vote  of  5-­‐0-­‐3.     H. Adjournment:  9:19   a. Motion  to  adjourn  by  Commissioner  Rehberg.  Seconded  by  Commissioner  Erlandson.  Approved   by  a  vote  of  9-­‐0.