HomeMy WebLinkAbout08 10 2016 misc businessELGIN
Cutturest Arts Commission
Meeting Minutes
Monday, June 13, 2016
7:00pm
City Hall
North Wing, City Council Chambers
A. Call to Order: 7:00pm
B. Roll Call: Chairman Vassallo present, Councilwoman Powell present, Commissioners Thomas,
Erlandson, Miceli, Hulin, Rehberg, Kirkpatrick, and Darling Bond present. Student Representative Fox
present. Staff Harris present.
C. Citizen's Forum: "American Nocturne' discussion:
a. Background: Recently, the mural, "American Nocturne' has been much talked about within the
Elgin Community. The Elgin Human Relations Commission held a meeting on June 7th to
discuss the history of and reactions to the mural. The Cultural Arts Commission will hold a
discussion on the role of public art in the community and the city's role in promoting it. It is the
goal of the Cultural Arts Commission to get public input on these issues as they continue the
process of creating a Public Art plan for Elgin.
b. Each speaker is asked to sign in at the front desk at the start of the meeting.
c. Each speaker is given a 3- minute time limit.
d. The Cultural Arts Commission will make a recommendation on the future of the mural taking
the public opinion into account. Please note that this recommendation does not determine the
future of the mural, but will go to City Council for their final vote.
i. Holly Rende: Commented that if the artist had wanted this to be a discussion, he would
have included a plaque with information about it. The lack of that information either
leads one to assume plagiarism or cultural insensitivity. She asks that the mural be
removed.
ii. Healy Rodman: A local high school teacher who is for removing the work. She is
concerned that the impact on the local youth is a negative one. She also notes that the
original photograph is a statement on the nation needing to do better. She also notes
that the message sent to local artists is that being racy and edgy is the way to get your
work shown.
iii. Ernie Broadnax: Believes that David Powers is not a racist and had the intentions that he
said he did. He supports the arts and says that calling people names and being mean to
one another is not productive and has very negative consequences. Lynchings are a part
of our history and should be a reminder rather than being something to be ashamed of.
Racism is a part of the Elgin history. Elgin's growth in both race and human relations
have greatly improved over his lifetime, and he hopes that continues.
iv. Andrea Johnson: Believes that in order to move forward, the need to address the lack of
responsibility in the planning, implementation, and follow up of this mural. Is
concerned that the message being sent is that the man pointing in the mural is pointing
to the African American youth that it could be them. Is upset that the art was removed
to protect it rather than the community. She says we have come very far is our race
relations, but have far to come yet. She is upset about the conversation on what to do
about the mural being had still. She would like the mural to be removed permanently.
Confront the issue for what it is, tell the truth, and respond accordingly. She is proud to
be from Elgin and would like to remain so.
v. Ina Dews: Believes that the removal of the mural was not handled properly. The city
paid for it and she believes that it should have been respected more. She says that the
mural does not show any diversity that she can see. She asks that the mural be
removed permanently.
vi. Adrian Bibzak: She says that the mural is not a way to educate the public about issues
such as racism. She says she spoke at the Human Relations Commission meeting to
voice her wish that it be removed. She wants to know the circumstances surrounding
the mural at the start of the work. She proposes that we replace the mural with one
about the victims in the photograph.
vii. Tim Solarz: Public art does not need to be permanent art, and this mural has made its
statement and had its day. It was not intended to be permanent simply by its
installation and creation means. This was the last piece of 6 pieces that were
commissioned by the Cultural Arts Commission paid to the Outside Exhibition Group.
He says the lack of explanation on its creation should not be missing information, and it
owed to the public by the city. He asks why no one apparently asked the artist what his
inspiration was. If that artist was not asked, he was not obligated to respond. However,
now there are plagiarism issues that need addressing. He suggests that the space be
used as an exhibition space for new art each year. He recommends that the piece be
permanently removed.
viii. Dimitrius Smith: He was under the impression that this meeting was about what the
commission is working on and moving forward, and is disappointed that the
conversation about the mural is still being had. He asks, if the original image did not
originate in Elgin, why is it here. He also points out that the mural had a tree above it,
seemingly finishing off the mural. He is upset that time is being wasted on the
continuing conversation, and wants the city to move forward. He recommends that the
mural needs to be removed permanently.
ix. Eric Rubin: Hatred comes in many forms. When the mural first came up, he listened
with an open mind and came to the conclusion that it is a divisive lighting rod for the
community. The online response to the mural is toxic and fuels hatred. He believes that
the mural needs to be removed permanently and asks that new policies be put into
place to avoid this happening in the future.
x. James Harvey: A resident of Elgin Artspace Lofts, he saw this mural every day with no
knowledge of its intent. He asks how the public would be feel if they were left out of an
image, thus changing that context. He says that the artist of the mural, Dave Powers,
did not tell the whole story. He went on to tell the story of the two men that pictured
being lynched in the photo. He voiced that the lack of the whole story fuels the hate
that the power that hate can hold. He recommends that the mural stay in place with an
artist statement about the piece, telling the whole story.
A. Peter Pavoni: He voiced that he doesn't understand why this image was chosen as it did
not take place here. He is worried about censorship and the possible repercussions of
it. He says that Elgin needs to be united on this issue.
xii. Clare 011ayos: She stated that she attended the last meeting as well, and would like to
focus her comments on the process of public art. She was on the original Cultural Arts
Commission in the late nighties when the Individual Artist Grant was established. She
stated that she hopes the process of selecting, commissioning, etc. of public art moving
forward will be successful. She stated that the artwork database is a great idea and a
great start. She hopes that these tools will be helpful moving forward.
xiii. Kathy Edwards: She feels that this mural is shameful and humiliating. She appreciates
the diversity of Elgin and wants the mural removed.
xiv. Doug Tomsha: He stated that the mural itself is not very well executed to begin with. He
stated that the title is senseless without the context of the content being known. He
stated that the mural is not the level of art Elgin should have, the money spent on it was
not worth it. He recommends that the art not be on display as that space can be used
for a better quality of art.
xv. Commissioner discussion ensued:
1. Councilwoman Powell thanked the public as well as the Human Relations
Commission for their discussion last week. She stated that the purpose of this
meeting was to give the public who may not have been able to attend the
previous meeting, as well as to show what the CAC has been working on to help
to avoid issues like this coming up again in the future. She stated that the
process is very important and something that the CAC is very focused on. She
stated her disbelief that no one seems to know how this mural was created and
implemented. She hopes to move forward in a positive way. She stated that she
was originally in favor of keeping it up with an explanation and context,
however, after hearing more public opinion, she has since changed her mind.
She stated that the CAC is excited to promote the arts in Elgin, not to anger or
upset the community. She stated that the public's statements will be taken into
account in the recommendation of the CAC.
2. Commissioner Kirkpatrick thanked the public for sharing their comments and
concerns. She stated that the commission is with the public and understand and
take in the comments of the public. She stated that if this were a painting of
Nazis without the Jews, the issue would not be talked about, it would simply be
removed if it ever was put up in the first place. She stated that if this piece
divides us, it is doing no good.
3. Commissioner Rehberg stated that she was appreciative of the patience of the
public and their time as the CAC has processed this information. Her initial
impulse was that censorship was never good, however, having heard the public's
input has been extremely helpful and necessary. She stated that she wants to be
on this commission and be able to be proud and confident about what the CAC
says and does. She stated that she does not want the mural to swept under the
rug nor does she believe that the mural needs to be in a place of prominence.
Reflections because of this mural and the community conversation about it are
important and need to be remembered.
4. Commissioner Darling Bond stated that it is clear that the mural is a problem and
a source of pain for many people of the city of Elgin. Public art should not hurt
people. In a gallery or museum, you have a choice to view the art. In the case of
public art, there is no choice. For this reason, process is very important and
necessary. The definition of censorship is fluid, making pointing to it as part of
the issue with removing this mural. She stated that she supports the artist, Dave
Powers right to free speech, as well as the public comments. This is an issue
more about the use of public resources. She recommends that the work be
returned to the artist not out of censorship, but out of respect for all the city of
Elgin's right to free speech.
5. Student Representative Kira Fox stated that she recently graduated form Larkin
Academy as a student in the arts. She stated that she sees the mural as a
commentary on evil that can manifest in each of us, and we should be aware of
it. She stated that had a plaque been put up at the beginning, a lot of this would
have been avoided. She recommends that the mural be removed but not
destroyed.
6. Commissioner R. Thomas stated that as an African American he was moved and
educated by what he heard from the public tonight. His first response was to
avoid sweeping this issue under the rug and censorship. Based on tonight and
the failure of the process, this piece of art does not need to be talked about in
this light. He suggests that the art be removed from public financial support. He
stated that hate hurts not just the victims, but all involved.
7. Chairman Vassallo stated that he appreciates the public input, and hopes it
continues in the future as the CAC moves on with the process and policy making.
He stated that art currently funded by the CAC- who, what, where, etc.- must be
asked about all art. He stated that we are on the way to create the policy that
asks those questions before implementation.
8. Motion to move the "American Nocturne" recommendation to this point in the
meeting made by Councilwoman Powell. Seconded by Commissioner Darling
Bond. Approved by a vote of 9 -0.
9. Further discussion about the CAC recommendation on the future of the mural
ensued.
a. Commissioner Rehberg asked if the removal would be permanent.
Councilwoman Powell stated the mural should be permanently removed
from public display with the intention to deal with the mural at a later
date. She stated that the CAC does need to recommend what to do with
the mural after its retirement.
10. Councilwoman Powell made a motion to permanently remove the mural from
public display, with the final placement to be decided at another time. Seconded
by Commissioner Kirkpatrick. Approved by a vote of 9 -0.
11. Discussion ensued on what to do with art after its retirement. A vote or motion
will not be made about this particular piece's future at this meeting, but will be
discussed at the next meeting.
D. Staff Report:
a. Approval of May Minutes:
Motion to approve the May Minutes made by Councilwoman Powell, seconded by
Commissioner Rehberg. Approved by a vote of 6 -0 -3, with 3 abstentions.
E. Old Business
a. Sculpture Cataloging
i. Database update: Beta version is ready and will be tested by Staff Harris next week.
b. Marketing Sub - Committee: A final version is being approved and ready for publication this
week.
c. Public Art Plan: The items for source research will be sent to the Commission as well as posted
online to further discussion on items.
F. Other Old Business: None brought.
G. New Business:
a. "American Nocturne" recommendation. Moved to an item previous in the agenda.
H. Adjournment: 9:00pm. Motion to adjourn made by Councilwoman Powell. Seconded by
Commissioner Hulin. Approved by a vote of 9 -0.
EMERGENCY TELEPHONE SYSTEM BOARD OF ELGIN
MINUTES
June 16, 2016, 3:30 PM.
Elgin Police Department, third floor conference room
151 Douglas Avenue, Elgin, Illinois
CALL MEETING TO ORDER
The meeting was called to order by Bill Wolf at 3:31 PM.
Present
Steve Baron
Pat Crawford
David Hudik
Philip Laier
Bill Wolf
Others Present
Mike Bayard
APPROVAL OF PREVIOUS MONTH MINUTES
Review minutes from the May 19, 2016 meeting, submit for approval.
• Motion to accept the May 19, 2016 minutes as written by Steve
Baron, seconded by David Hudik, no discussion, motion carried
unanimously.
AUTHORIZE PAYMENT OF INVOICES
• State of IL, Central Management Services, Invoice# T1636675,
Account# T8880539, ICN /IP Network, Hardware, T1; 04/30/2016 $506.40.
• A motion was made to approve payment by David Hudik,
seconded by Pat Crawford, no discussion, motion carried
unanimously.
MONTHLY ACCOUNT ACTIVITY REPORT
• Status of Fund 220, E9 -1 -1 Telephone System.
• Budget activity report
OLD BUSINESS
None.
ETSB Meeting Minutes
June 16, 2016
Page 2
NEW BUSINESS
PowerPhone Certification - $2,187.00. The amount requested is for certification
course and online training costs for three Communications employees.
A motion was made to approve funds to reimburse the PowerPhone
training costs in the amount of $2,187.00 by Pat Crawford, seconded
by Philip Laier, no discussion, motion carried unanimously.
Power system upgrade - $500,000.00. In December, 2015, the Uninterruptable
Power Supply (UPS) system feeding the communications center experienced
equipment failure and total loss of power. After a temporary equipment fix, the
system failed again this week. This is now a critical issue, as the UPS Company
is no longer in business, and the replacement of failed parts is no longer a
temporary solution. A proposal was discussed at the March ETSB meeting with
the board tabling the item until there was a better understanding of the financial
status from the state and how it would affect the ETSB fund. Unfortunately, with
the second failure of the UPS, a complete system upgrade is now critical.
A motion was made to approve funding of the power system upgrade
in the amount not to exceed $500,000.00 by David Hudik, seconded
by Philip Laier, no discussion, motion carried unanimously.
UNSCHEDULED AGENDA ITEMS
None.
ADJOURNMENT
Meeting adjourned at 4:20 PM on a motion by David Hudik, seconded by Steve
Baron, no discussion, motion carried.
Respectfully submitted,
Sharon Pepke
Recording Secretary
Approved:
cc: Sean Stegall, City Manager
Jeff Swoboda, Chief of Police
John Fahy, Fire Chief
Debra Nawrocki, Finance
Kim Dewis, City Clerk
ELGIN FIRE PENSION FUND MINUTES
January 26, 2016
Meeting was called to or
Roll Call: Present:
Absent:
Treasurer:
Council:
Guest:
der at 8:3o am by J. Henrici.
J. Nowicki, A. Bialek, R. Tripoli, D. Olkowski, J. Henrici
D. Nawrocki
W. Freiberg
Mike Pitrowski, B. Yucius
Minutes
Minutes of the December 1, 2015 meeting were reviewed and a motion to accept was made by J.
Nowicki, seconded by R. Tripoli. Carried.
Election of Board Officers. Nominations for President and Secretary of the Pension Fund were
made by J. Nowicki, to continue with the present officers. J. Henrici for President and A. Bialek
for Secretary. There being no further nominations, they were closed. Members voted
unanimously for J. Henrici as President and A. Bialek for Secretary. A motion was made to
accept the results by J. Nowicki, seconded by D. Olkowski. Carried.
Treasurer Report
M. Pitrowski started off with a review of 2015. It was a volatile year and all funds within the
system did not fair very well. Even though Elgin Fire Pension has done well in comparison to the
other DFA funds, our Fund made a very modest 0.5% return. It was pointed out that going back
out to the 5 and '7 year range, we have shown all little over 7% rate of return. The end of the year
stock market has dropped quite a bit and has corrected slightly in the beginning of 2o16. The
Fund did increase a little over 2 million, in 2015, but this does put more of a burden on the City
and the Actuary will show this in his report.
There is no need to rebalance at this time as our allocations are very close to what they should
be. Page 2 of the report itemizes the movements for the 2015 year.
Some discussion moved to DFA International and their performance. They have been lagging
behind since we have acquired their Fund. A question was brought forward of maybe putting
them on notice. At present it was not recommended as this Fund fits to what we were looking to
invest in. It was pointed out that the Benchmark being used does not really match what it does
with its holdings. Adding another benchmark to compare with may show a more realistic match
and will be put into the next report.
B. Yucius gave a report on the Bond portion of the fund. We lost @o.67% and it would have been
more except that the Fund made back some on Corporate Bonds. Going forward will be difficult,
looking for places to maybe gain some interest with going shorter as has been the practice.
A motion to accept the reports given by the Marquette and FMA, with the approval of the
Treasurer, was made by J. Nowicki, seconded by D. Olkowski. Carried.
Unfinished business.
Still no request from FF Hartman that resigned, for his contributions.
-1-
Secretary Report
Invoices received:
• Collins / Radja invoice Jan thru Mar. 2016 $925.00
• FMA invoice for Jan. Feb. Mar. 2016 $14,073.52
A motion was made to pay these by A. Bialek, seconded by R. Tripoli. Carries
• MVT invoice for Jan. Feb. Mar. 2016 $14,830.00
A motion to pay this invoice was made by D. Olkowski, seconded by R. Tripoli. Carried. J.
Nowicki recused.
COLA increases were presented for the 2016 year for review.
Old Business
It was mentioned that the overpayment made to the late Helen Diekman was made whole.
$231.86 was returned to the Fund.
None
None
New Business
Misc.
Adjournment
A motion was made to adjourn by R. Tripoli, seconded by D. Olkowski. Carried o9: loam.
Attachments
FF Regan application Filed
FF Subleski application Filed
Anthony Bialek, Recording Secretary Date approved
-2-
FOREIGN FIRE INSURANCE TAX BOARD
Meeting Minutes
Fire Station N° 1
550 Summit Ave. Elgin, IL
April 5. 2016
CALL TO ORDER 08:05
ROLL CALL
John Fahy (F)
Fire Chief (present)
Dave Gartrell (G)
Chairman (present)
Dave Olkowski (0)
Vice Chairman (absent)
Mike Przybylski (P)
Treasurer (present)
Randy Lehnhardt (L)
Secretary (present)
Joe Marella (JM)
(present)
Craig McMahon (CM) (absent)
READING OF MINUTES OF PREVIOUS MEETING
Minutes were read and approved 510
REPORT OF TREASURER
Treasurer report was read and approved 510
1/1 -1, 0
AGENDAITEMS
Announce elections (3 Members terms are up — Przybylski, Lehnhardt and Gartrell)
Activate election committee. Gartrell will contact the election committee to announce the
election.
2016 -36 — Przybylski — Training — Lock smith course. Approved 510
2016 -51 — C. Marella — Life Fitness Lifecycle "spin bike" — Station 1, 3, 4, 5. Approved 5/0
2016 -52 — Barreto — Smart TV and Peripheral devices to replace Union Board. Denied 510
2016 -53 — Barreto — Training — Lock smith course. Approved 510
2016 -58 — A/C Schmidt — 3 Turnout Gear Dryers & 1 Special Teams Rescue Suit Dryer.
Approved 510
*Four requests were found in Lehnhardt's "clutter" file. These requests were submitted on time
but were not discovered until after the agenda was filed with the City Clerk. The board decided
to entertain the request. They are as follows
2016 -60 — Bradshaw — Purchase of a rowing machine for Station Two. $1,735.64. Approved 510
2016 -61 — Bradshaw — Purchase of a Bose soundlink Bluetooth speaker. $300.00. Approved 510
2016 -62 — Bradshaw — Purchase of two Google Chromecasts. $70.00. Denied 510
2016 -63 — Bradshaw — Purchase of a phone charging station. $100.00. Denied 510
ONGOING BILLS
• Station Funds
• Retirement axes
• Kane Co. Death Benefit
• Office Supplies — stamps will be purchased in the near future.
• InsuranceBond bill
• T.V. repair /replacement
• Accountant
• Legal
OLD BUSINESS
None
NEW BUSINESS
Several items were discussed under new business.
1. The board discussed the need to hire an outside agency to preform yearly hose testing.
Due to more rigorous record keeping, new testing requirements and injuries. Marella will
continue to research companies for this and Chief Fahy will seek funding through Capitol
funds. If funds cannot be acquired through capitol the FFIT will consider funding this
project for the first year.
2. Several FFIT checks have gone missing while being sent through the department mail. It
was decided that checks will no longer be sent through department mail and personnel
will need to pick them up in person form either Przybylski or Lehnhardt.
3. The subject of allowing personnel the ability to use training funds for child care while
taking work related classes was discussed. Marella will post a survey to determine the
need for this.
ANNOUNCEMENT OF NEXT MEETING
July 12th, 2016
ADJOURNMENT
09:19
A
ELGIN
THE CITY IN THE SUBURBS
Parks and Recreation Advisory Board Meeting Minutes
Mayo
David J. Kaptain
tv (ou n("
Richard Dunne
Terry Gavin
Rosamaria Martinez
Tish S. Powell
John Prigge
Carol Rauschenberger
Toby Shaw
F. John Steffen
May 31, 2016 t, " "'''',
6:00 p.m. Sean R. Stegall
The Centre of Elgin
West Conference Room, Lower Level
100 Symphony Way, Elgin, IL 60120
Present: Carl Missele, Tom Armstrong, Marino Lamantia, Eric Larson, Fred Moulton, Michelle
Santucci
Absent: Xitlali Navarro
Staff: Randy Reopelle, Maria Cumpata, Verdelle Corn
Guest
Call to Order: Carl Missele called the meeting to order at 6:00 p.m.
II. Minutes of the March 22, 2016 Meeting:
MOTION: Tom Armstrong moved to approve the March 22 minutes as presented to the
board. Fred Moulton seconded. Motion carried unanimously.
III. Citizens Forum (items not on the agenda): None.
IV. Eagles Property Discussion: Randy Reopelle noted the agreement between the city of
Elgin and the Forest Preserve District of Kane County stipulates improvements need to
be completed by July 1, 2017. Parks and Recreation expects the improvements will go
out to bid in the fall of 2016 with completion of project by July 1, 2017.
The plan presented at the meeting included the following: mowed paths, open turf,
practice areas, upgrade of shelter and bridge including ADA compliance. The road and
parking lot will remain gravel. The shelter will become part of Parks and Recreation's
inventory of park shelters that are reserved through rental permit. The park will be
mostly passive, very similar to many forest preserves. To accomplish a native habitat of
naturalized plants, staff (and volunteers) will work towards eliminating and controlling
invasive species. Native habitat will take multiple years to accomplish. In addition, the
150 Dexter Court, Elgin, IL 60120 547- 931 -6100 www.cityofelgin.org
plan is to eliminate the west end utility poles that served the Eagles Club years ago.
Randy also noted that some trees are a hazard or invasive and will be removed.
Resident 1: A resident in attendance asked if there will be fences. No, there will not be
fencing around the park.
Resident 2: Another resident viewing the plan on display inquired where the easement
ends and the city's property line is. Some neighbors thought an area not mowed was an
easement. To clarify the park property lines, Randy noted that the property line for the
park is not defined by where the city mows. Residents will be asked not to mow those
areas or encroach on property (for personal use or extension of their own yards).
Resident 3: Requested the Police Department be notified that the Eagles Park is a city of
Elgin park. The park is sometimes accessed by ATV vehicles. When a resident called the
Police Department, the resident was told the property was not city property and not in
their jurisdiction. Resident requested the city post signage stating "No motorized
vehicles allowed."
V. Sports Complex Expansion Update: Randy Reopelle noted the expansion project has
many items that need to be addressed over the next couple of months. He asked the
board members to consider a subcommittee to spend time on the expansion project
and report back to the board. The consultant working on the laundry building is
Landmarks Inc., and SmithGroup, 1JR is the consultant working on the overall park site
plan. The subcommittee can meet late afternoons or a time they choose that will work
for the subcommittee members' needs. Not all subcommittee members must attend
every meeting. All six of the board members present, volunteered to serve on the
subcommittee as follows: Carl Missele, Tom Armstrong, Fred Moulton, Marino
Lamantia, Michelle Santucci and Eric Larson.
VI. Miscellaneous:
a. Library Request: Gail Borden Public Library (GBPL) submitted a request for the
board to consider waiving of the Wing Park Band Shell rental fees for a theater
production. The production will immerse young people and their families in the
theater arts and cultures of Latin America and community arts and civic groups in
the area. The play, Lo Flor de Roca, is a blend of Latin American fables from Mexico,
Dominican Republic, Venezuela, Colombia and Peru. The production is planned for
August 27, 2016. GBPL requests the rental fees be waived for the band shell as the
play will be presented at no cost to the public.
MOTION: Marino Lamantia motioned the board approve the waiver of fees for
GBPL's August 27 band shell rental. Michelle Santucci seconded. Motion
unanimously approved.
150 Dexter Court, Elgin, IL 60120 847 - 931 -6100 www.cityofelgin.org
b. June Meeting: The June 28 advisory board meeting will be the annual tour of parks.
Suggestions of areas to tour include the Sherman property on the northeast side of
Elgin, the area of expansion at the Sports Complex, and Jack E. Cook Park.
c. Other: Fred Moulton noted that the Valley Creek Neighborhood Association is no
longer interested in pursuing the addition of a park bench in the open green space,
which is city property but not designated as a park. The area overlooks the creek and
has a path that is mowed so residents have access to the creek.
VII. Election of a Chair: Nominations for the Parks and Recreation Advisory Board chair:
Tom Armstrong nominated Eric Larson. No other nominations were suggested.
MOTION: Marino Lamantia motioned to close the nominations. Fred Moulton
seconded. Motion unanimously approved.
MOTION: Marino Lamantia motioned to approve Eric Larson as chair of the board from
June 1, 2016 through May 31, 2017. Michelle Santucci seconded. Motion unanimously
approved.
Randy Reopelle thanked current chair, Carl Missele, for his dedication to the board and
Parks and Recreation.
VII. Adjournment:
MOTION: Michelle Santucci motioned to adjourn the meeting at 7:12 p.m. Marino
Lamantia seconded. Motion carried unanimously.
Respectfully submitted,
Verdelle orn, RReecordin ecretary
,R
Verdelle Corn Recording Secretary
Approved: -
150 Dexter Court, Elgin, IL 60120 847 - 931 -6100 www.cityofelgin.org
PLANNING & ZONING COMMISSION
City of Elgin
July 5, 2016
Minutes
The regular meeting of the Planning & Zoning Commission was called to order at 7:03 p.m. on
in the City Council Chambers by Chairman Siljestrom.
Members Present: Karen Beyer, Jay Cox, Corey Dixon (7:04), Beth Kruger, Jerri McCue,
Loretta Revesz and Chairman Robert Siljestrom.
Members Absent: None.
Staff Present: Marc Mylott, Director of Community Development.
APPROVAL OF MINUTES:
Motion made by Commissioner Beyer to approve the minutes of June 6, 2016, approved with
corrections (1: date on I" page and 2: staff name on 2nd page)
The motion was seconded by Commissioner Kruger.
The motion passed 6 -0. (Absent: Dixon arrived after approval of minutes)
Oath Administered: The court reporter administered the oath to all persons desiring to testify.
PETITION TO BE CONSIDERED:
Consideration of Petition 17 -16
Requesting a planned development as a map amendment to rezone the property commonly
referred to as 2701 Galvin Drive from AB Area Business District to PORI Planned Office
Research Industrial District. This property is located at the southeast corner of Galvin
Drive and Route 72 /Higgins Road.
The application was submitted by Glenview State Bank, successor Trustee of the Edward J.
Busse Trust and the Ruth Busse Trust, each dated April 2, 1987, as applicant and property
owner.
No objectors were present.
Planning & Zoning Commission
July 5, 2016
Page 2 of 3
Commissioner McCue moved to recommend that City Council approve Petition 17 -16, subject to
the conditions outlined within the staff report; and to adopt as the findings of the Commission,
the documents and conditions provided within such staff report.
Commissioner Revesz seconded the motion, which was adopted 7 -0.
Consideration of Petition 21 -16
Requesting development review approval of a one -story retail building upon a portion of
Lot 2 within the Elgin Wal- Mart/Sam's Club Subdivision; said Lot 2 commonly referred to
as 1110 -1190 South Randall Road. The application was submitted by Richport Property,
LLC — S. Randall Outlot.
No objectors were present.
Commissioner Beyer moved to recommend that City Council approve Petition 21 -16 subject to
the conditions outlined within the staff report; and to adopt as the findings of the Commission,
the documents and conditions provided within such staff report.
Commissioner McCue seconded the motion. Additional discussion regarding the outdoor eating
and drinking fencing and columns.
Commissioner Cox moved to amend the original motion as such: recommend that City Council
approve Petition 21 -16 subject to the conditions outlined within the staff report provided the
word "encouraged" within Condition #4 regarding outdoor eating and drinking areas is changed
to "required"; and to adopt as the findings of the Commission, the documents and conditions
provided within such staff report.
Commissioner Dixon seconded the motion to amend the original motion, which was passed 6 -1.
(Nay: McCue)
The commission voted 7 -0 to adopt the amended motion.
OTHER BUSINESS.
None.
PENDING DEVELOPMENT APPLICATIONS:
Mr. Mylott gave a summary of pending applications.
ADJOURNMENT.
Motion to adjourn was made by Commissioner Kruger.
The motion was seconded by Commissioner Revesz.
The motion passed unanimously.
The meeting of the Planning & Zoning Commission was adjourned at 7:56 p.m.
Planning & Zoning Commission
July 5, 2016
Page 3 of 3
Marc Mylott, Commu4WyIDevMdVment Director
August 1, 2016
Date Approved by t anning & Zoning Commission
Elgin Police Pension Fund
151 Douglas Avenue
Elgin, IL 60120
Minutes of the Elgin Police Pension Fund, Investment Committee meeting, held on June 21,
2016. Present at the meeting (tele- conference) were Vice President Robert Christ, Treasurer
Debra Nawrocki, Clerk Thomas Quigley and Mike Piotrowski of Marquette Associates.
Absent: None.
Guests: None.
The meeting was call to order at 2:00 p.m. by Vice President Christ.
Treasurers Report: Mike Piotrowski went over the May 31, 2016 Flash Report. A copy of
this report is attached to the minutes.
The total market value of the fund is 92,363,624.00 as of May 31, 2016. The Fund is up 3.4%
YTD net of fees beating the benchmark of 2.7% and for a 3 month period it is up 6.3 %. The 10
year annualized rate of return is 6.0% outperforming the Policy Benchmark of 5.7% but
underperforming the Actuarial Benchmark of 7.$ %. Fixed income is still under- weight which is
good for now. U.S. Equities are over- weighted a little. International managers are over -
weighted slightly.
U.S. Equities are up 4.5% YTD, beating the benchmark of 3.7 %. Inflation is still under control
but there are a few things weighing down the market: slowing global growth, China's slowing
economy, U.K. voting this week to leave the E.U. and the U.S. economy. The Federal Reserve
will be lucky to raise rates one more time in 2016. Rebalancing now was a good time, $1.4
million from Kayne Anderson to Vanguard Mid Cap. Overall on a relative basis, the Fund is still
doing well, if you look on a long -tern line. The Fund is well diversified and the allocations
make sense looking in the long -term. The bright spot is still Principal US Property and PIMCO
has improved.
The Bond Market is up for the YTD at 2.1 % matching the benchmark. Mitchell, Vaught &
Taylor is up 1.7% YTD below its benchmark of 2.1% YTD. JP Morgan is up 2.4% YTD below
the benchmark of 2.6% YTD. Both are net of fees. MVT is still on Alert Status for
performance.
JP Morgan is On Notice Status due to performance concerns. But they seem to be holding
steady, down just a little. They have not lost anymore personnel. They will still be monitored.
There is about $2 million in cash that will probably going into fixed income. This is done with a
little reservation since both fixed income managers are not in compliance. But the Fund needs to
rebalance and the Discretionary Team will make a determination after a full review. Some of the
cash may go into another fund also since fixed income will have some difficult times ahead to
make money. MVT will still be struggling to meet their benchmark due to still short durations.
Kayne Anderson is up 7.9% YTD, beating their benchmark of 2.3 % YTD. And over 3 months
they are underperforming their benchmark 11.5 % versus a 12.1 %. Kayne Anderson is doing
what was expected of them in a tough environment. Both Vanguards are matching their
benchmark YTD, Vanguard Institutional up 3.6% and Vanguard Mid Cap is up 3.6 %.
Principal US Property was up 3.2% YTD net of fees beating their benchmark of 2.0 % YTD.
Global Tactical PIMCO was up 6.0 % YTD net of fees underperforming their benchmark of 3.3%
YTD.
International Funds as a whole are underperforming their benchmark YTD. The composite is up
0.1% YTD compared to the benchmark of 0.5% YTD. All are below their benchmarks YTD.
The next meeting date for the Committee will be set after the regular quarterly meeting (unless a
Special Meeting is needed.
With no further business to discuss, the meeting was adjourned by Vice President Christ at
2:17pm.
Sincerely,
�jy,�
G�5'" >- 6' e V
Thomas J. Quigley
Clerk
Board Member Approval:
107
Date
The Minutes of the Quarterly Meeting of the Elgin Police Pension Fund, Board of Trustees, April 20,
2016. Present at the meeting was President James Lamkin, Vice President Robert Christ, Trustee Robert
O'Connor, Asst. Secretary James Roscher, CFO/Treasurer Debra Nawrocki, Attorney Cary Collins, and
Clerk Thomas Quigley.
Absent: Secretary Chris Troiola.
Guests: Mike Piotrowski of Marquette Associates, Bill Yocius and Jim Nowicki of Mitchell Vaught and
Taylor, Daniel Glasby.
The meeting was call to order at 1:31 p.m. by President Lamkin.
Minutes of January 20, 2016 meeting were approved, motion made by Christ, seconded by O'Connor.
Motion approved.
Treasurer's Report:
(1) Mike Piotrowski presented the 2016 1st Quarter Executive Summary. The Fund endured two worlds
in the investment markets. In January and February the markets were down 2.7% and March was up
4.4 %. Over all for the Iu Q the Fund was up 1.70% (Net of Fees) beating the benchmark of 1.60 %.
The financial markets are still volatile. This is slightly below the Actuarial Rate of Return of 1.8 %.
The Fund has an ending market value of $91,295,487.00. The Annualized performance of the Fund
over 10 years is 5.7% (Net of Fees). The Fund is well diversified probably the best it has been,
which will help no matter how the markets react. There are still problems with the world economy.
The Federal Reserve may hike rates in 2016 again close to December 2016. They will not get the 4
rate hikes that they had predicted as it looks now. Even with the small growth, the Fund did add
$643,34197 in the I" Q.
(2) Fixed Income is up overall YTD 2.1% (Net of Fees) below the benchmark of 2.3 %. For the 1 st Q,
MVT was up 1.8% which is below its benchmark of 2.3 %. JP Morgan is up 23% which is matching
its benchmark of 2.3% for the 1st Q. MVT will remain on alert status due to performance issues.
They need several quarters of even or positive performance compared to their benchmark for them to
come off alert status.
(3) JP Morgan had several more Portfolio Managers leave. Marquette did an onsite visit and spoke to
the team members. Marquette's findings were discussed and they were included in the March 31,
2016 Executive Summary. The recommendation from Marquette to the Board was to place JP
Morgan status as On Notice due to Professional Turnover with a 6 month window. Marquette will
continue to monitor this monthly if not sooner.
(4) U.S. Equities as a whole were up 2.1 % YTD, beating their benchmark of 1.2 %. Kayne Anderson
Rudnick YTD is up 3.5 % (Net of Fees) outperforming the benchmark of -1.5 %. Vanguard Intl.
Index Fund was even with their benchmark YTD with 1.3% earnings. Vanguard Mid -Caps matched
their benchmark of 1.2% YTD.
(5) International Stocks Composite was down in the 1 st Quarter losing -2.1 %, underperforming their
benchmark of - 0.4 %n. Both Dodge and Cox and EuroPacific Funds were off substantially.
Page 1
(6) U. S. Principle is up 1.8% YTD net of fees underperforming the benchmark of 2.0 %. PIMCO is up
5.2% net of fees for the YTD outperforming the benchmark of 3.6 %. Their performance has
improved and appears to have stabilized. PIMCO will be moved back to In Compliance status.
(7) Mr. Yocius and Mr. Nowicki of MVT were at the meeting to discuss MVT performance. Mr. Yocius
stated that MVT has the Fund in a less risk/shorter duration formula still. The Fund is still short of
the target duration, but they are looking at extending corporate durations to get to the target. Bonds
did well up 1.83 %. The 10 year rate hit a low of 1.70% this quarter. The Federal Reserve looks
poised to only raise rates one time in 2016.
(8) CFO Debbie Nawrocki spoke about the 2016 Actuarial Valuation Report. The funded level dropped
to 42.3 %. This was due to several factors, one being the rate of returns on investment for 2015 being
only .5 %. The other was a change in the Mortality Rate. This is the second mortality rate change in
several years. It is part of the computation as to the amount the Fund is funded or unfunded. It
shows that some beneficiaries are or will live to be 119 years of age. These two areas accounted for
an increase in the Tax Levy equal to approximately $1,000,000.00. Hopefully this will be the last
Mortality Rate change for a while, which should mean that the Tax Levy will not be such a drastic
increase in the coming years. Christ made a motion to accept the City of Elgin's Tax Levy
computations at $8,891,497.00. this was seconded by O'Connor, motion approved
A motion to accept Treasurers Report was made by Christ, seconded by O'Connor. This motion was
approved by a roll call vote 4- yes and 0 -no.
Expenses: The following expenses were approved as submitted on a motion by Christ, seconded by
O'Connor. Motion approved by roll nail vote 4- yes and 0 -no.
Buffalo Grove Ortho
Kathleen Bono
Cary Collins
Kayne Anderson
Lauterbach & Amen
Marquette Associates
Thomas Quigley
Bahe annual exam
Inv # 7038 Dickman Hearing Court Reporter
Inv # Admin Services — January 2016
Admin Services — February 2016
Admin Services — March 2016
6790 Retainer April, May, June 2016
Inv # 10151063 Fees 4th Q 2015
Inv # 14670 Service Fees — January 2016
14915 2015 IRS 1099 prep
15226 Service Fees — February 2016
Inv # 160326 Consulting Fees Mar. 1, 2015 — June 30, 2016
Postage
$1,200.00
$1,034.95
$1,890.00
$1,890.00
$1,890.00
$1,275.00
$23,114.00
$1,035.00
$730,00
$1,035.00
$12,500.00
$42.88
There was a motion to approve all trades and transactions of monies since last meeting up to this meeting
as reported. Motion made by Christ, seconded by O'Connor. Motion approved by roll call vote 4 -yea
and 0- no. This is subject to approval by CFO Nawrocki.
The Board approved the monthly pension check payouts as noted above.
Deaths: (0)
Page 2
Retirements: (1) Commander Daniel G. O'Shea 4271 retired on April 8, 2016. His pension
calculations were not completed before the meeting and this item was tabled for calculations.
Disabilities: (2) Pete Almeida's overpayment was discussed. He owes the Fund $57,625.74. Cary
Collins's office will look into the matter of getting a repayment order and possibly speaking to Mr.
Almeida or his counsel.
Officer Lawrence J. Dickman 4317 The December 2, 2015 hearing was continued so that doctors and
others could be deposed. No dates have been set and no additional records have been received. To
make a final decision the Board would need more information, Cary Collin's office will send a letter to
Dickman's attorney Mr. Murphy to see what he wants to do.
Terminations: (0)
New Hires: (0)
Resignations: (1) Steven T. DePauw #416 resigned on March 8, 2016.
Refunds: (1) Steven T. DePauw #416 contributed $4,806.09. He has been sent his refund application
but it has not been returned the paperwork.
Portability of Creditable Service: (0)
Military Service Buy Back Public Act 096 -1260 40ILCS513- 110(b -5) (1) Officer Chad VanMastrigt
#233 asked the Fund to compute the cost of purchasing 2 years of creditable service for his military
service time wider this Act. Lauterbach computed the amount he would owe being $23,285.22 for those
two years of creditable service. Officer VanMastrigt provided a check in the amount of $23,285.22.
Christ made a motion to approve the transfer of 2 creditable years of service for his military time. This
was seconded by O'Connor. Motion approved. New start date will be March 11, 1994.
Miscellaneous:
a. Daniel Glasby was nominated for the active two year term covering May 1, 2016 — April 30,
2018. No one ran against him.
b. The Robert Beeter update was given by Cary Collins. His office has reviewed the City's
volumes of files. His office will be completing a report for the Board's review. The Board will
either decide to have a hearing or can make a determination on the report contents.
c. Ryan Babe is still certified as disabled by Dr. Stamelos.
d. Jacqueline Alvarado has begun to pay her contributions of $2,107.94 that were not paid during
FMLA time missed in 2015. Once it is paid, the Board will move to accept payment for the time.
e. The Board went over the issue of whether an Acting position is pensionable and should
contributions be taken out. This came about when it was discovered that Chad VanMastrigt was
an acting Sgt. for several months. Payroll took out pension contributions from the acting pay
which is not pensionable under the Pension Code. The Board will refund his portion of the
contribution taken in error.
C The Board received a letter from Kim Almeida's attorney Ms. Elizabeth Dalton requesting to
know what will be the projected amount of Pete Almeida's pension benefit at age 60. The Board
will send a copy of the calculations to the attorney once they are approved.
Page 3
g. The Board reviewed the amount Pete Almeida was overpaid from June 26, 2014 through October
2015. This was $57,625.74. Cary Collins's office will review the options the Board has to
recoup the overpayments and notify the Board.
h. The Board did review the calculations from Lauterbach and Amen for Almeida's pension benefit
once he attains age 60. A motion was made by Christ to approve this pension benefit pending
any repayment decision by the Board. Almeida will receive at age 60 on 10/03/2024 a perorated
amount of $3,205.98. On 11 /01 /2024 his pension benefit will go to $3,427.08 monthly and then
the yearly COLA increases will take effect. The motion was seconded Roscher. Motion
approved.
I. The Board reviewed the Agenda and Minutes of the Investment Committee from the February
24, 2016 meeting.
j. The Board reviewed the correspondences from CFO Nawrocki and Wells Fargo.
k. The Board reviewed the correspondence from Amy Grellner of the City of Elgin Finance
Department about military leave pay. In the past the City had paid the full salary to the employee
even though the employee once reactivated would receive military pay. The City now wants to
pay the annual salary but take an offset for the amount the employee gets from the military. The
pension would be taken out of the amount minus the offset. This could affect the contribution
amount that an officer would pay. The Board will take a look at this matter when it occurs. But
the current feeling is that the officer should not be penalized for serving their country.
1. The Board reviewed the FOIA request by Zach Cziryak which was complied with.
m. All affidavits have been returned.
n. The Boatel reviewed a newsletter from IPPAC.
o. The Board reviewed the records provided by Lauterbach and Amen and Kayne Anderson
Rudnick.
Public Comments: NIA
Executive Session: N/A
With no further business the meeting was adjourned by President Lainkin at 2:25 p.m. on motion by
Christ, second by Roscher. Motion approved.
The next meeting will be held on duly 20.2016 A) 1:30 p.m. The meeting location will be The
Elgin Police Law Enforcement Facility, 151 Douglas Avenue Elgin, IL 60120.
Sinc y,
Thomas J. Quigley,
Clerk
Board Member Approval:
Signature Title
Page 4
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