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HomeMy WebLinkAbout2013 Cultural Arts Commission Minutes • J h ELGIN Cultural Arts Commission Agenda Monday, January 14, 2013 7:00 p.m. City Hall 2"d Floor Conference Room, South Wing A. Call to Order (Hargadon) B. Roll Call (Grady) C. Citizens Forum 1. Vex Theatre 2. Independent Players D. Staff Report 1. Financial Report 2. Artspace 3. Art Showcase 4. Hemmens E. Approval of December 10, 201 Minutes F. Old Business 1. Strategic Planning 2. 2014 Organizational Grant Changes 3. CAC Marketing Project G. Other Old Business H. New Business 1. Home Is Where The Art Is HOPE Fair Housing Event 2. Art For All Individual Grant I. Other New Business J ELGIN Cultural Arts Commission Minutes January 14, 2013 7:00 p.m. Call to Order(Sean Hargadon)The meeting was called to order at 7:02 p.m. II. Roll Call (Sylvia Grady) Richard Pahl, Sean Hargadon, Joe Vassallo, Mary Kirkman, Butch Wilhelmi, Richard Dunne Craig Dresang, Jeff Grosser, Darlene Hulin Excused: Carl Brahms, Edward Zack Ill. Citizens Forum A. Vex Theatre—Cathleen Ann reported on Vex Theatre's Twist-a-Carol Individual Grant for 2012 and submitted a request for 2013. B. Independent Players—Don Haefliger reported on the completion of the 2012 Grant project. C. Heartland Voices—David Anderson gave Heartland's report on the grant that was received from the CAC in 2012. D. Art For All—Vance Bennett gave the AFA's report on the groups 2012 CAC Individual Grant project. IV. Staff Reports A. Financial—The 2013 Budget breakdown was presented. B. Artspace—Sylvia reported that the units are almost all rented. Three retail spaces are being designed for buildout and will go through City Code Inspection soon. C. Elgin Art Showcase—As reported all is going well. D. Hemmens-There are many new renters scheduled for 2013. Upcoming events include the Vintage Clothing Show and Dance Competitions. Bookings are solid through April. V. Approval of December 10,2012 Minutes: Motion: A motion was made by Richard Pahl to approve the minutes. It was seconded by Joe Vassallo. Six approved. Two abstained. The motion passed. VI. Old Business A. Strategic Planning for Council Presentation—Mary Kirkman reported on the January 12th meeting. Sean, Cherie, and Sylvia were there. Plans were started for the Feb. 27th Council presentation. A power point and a printout will be prepared. Representatives from the CAC Grant recipients as well as a business owner will address the Council on the importance of the Arts to Elgin. The next planning meeting is January 26th B. Student Liaison to the CAC—Joe Vassallo is working on a document that would outline the students responsibilities as a nonvoting member of the Commission. C. New CAC Street Banners—Sylvia showed the Commission the new banner. They will be given to Public Works to replace the outdated banners and add two additional banner poles throughout downtown. '' D. 2013 Organizational Grants—Sylvia shared the memo that would be presented to the City Council on January 23rd for their consideration. E. 2014 Grant Changes—Richard Pahl presented suggested changes in the CAC Organizational Grant application. A brief discussion followed. Cultural Arts Commission Minutes Monday, January 14, 2013 Motion: A motion was made by Joe Vassallo to adopt the changes for the 2014 CAC Organizational Grant application. Mary Kirkman seconded the motion. All approved. The motion Passed. C. CAC Marketing Project— Richard Pahl got the name of Ann Hammerstad, Chief Executive Officer of The Realtors of Fox Valley. They have a message board that goes out to all their members where the CAC can post messages and these can contain links. Ann @Rafvalley.com Craig Dresang worked up a sell sheet for the GPA which highlights homes for sale and the Art activities that the City has to offer. More will be done with the Marketing of the CAC in weeks to come. VII. New Business A. Art For All Individual Grant Request—A brief discussion was held on the application. Motion—Richard Pahl made a motion to grant$1000 to Art for All for their December Exhibit. Jeff Grosser seconded the motion. All agreed. The motion passed. B. Vex Individual Grant Request—A discussion was held on the grant application. Motion—Mary Kirkman made a motion to approve the grant request for$1000. Craig Dresang seconded the motion. All approved. The motion passed. C. Home Is Where the Art Is.—Sylvia reported on a project that will highlight the Artspace Loft Project in April. An Art competition with cash prizes will be part of the project. HOPE Fair Housing Center is requested that the CAC send out save the date cards. Motion: Mary Kirkman made a motion that stamps be purchased so save the date cards could be mailed out. Darlene Hulin seconded the motion. All agreed. The motion passed. D. Latin Film Festival—Sylvia reported that she met with Ms. Mendoza about the possibility of an Individual Grant of$1000 to help with the cost of the festival at Marcus Theaters in April. Sylvia gave Ms. Mendoza an application. The next meeting will be February 11,2013. VIII. Adjournment The meeting was adjourned at 8:12 p.m. Motion: A motion was made by Richard Dunne to adjourn the meeting. It was seconded by Craig Dresang. All agreed. The motion passed. Respectfully submitted by: /;60-eL.i -0° .,2/49-//3 Sylvia Grady Cultural Arts Staff Liaison ELGIN Cultural Arts Commission Agenda Monday, February 11, 2013 7:00 p.m. City Hall 2nd Floor Conference Room, South Wing A. Call to Order (Hargadon) B. Roll Call (Grady) C. Citizens Forum 1. John LaFleur— Individual Grant Request D. Staff Report 1. Financial Report 2. Artspace 3. Art Showcase 4. Hemmens E. Approval of January 14, 2013 Minutes F. Old Business 1. Strategic Planning 2. 2013 Organizational Grant Update/2014 Changes 3. CAC Marketing Project 4. Student Liaison G. Other Old Business H. New Business 1. 1440 2. Art Salon 3. LaFleur Individual Grant rI. Other New Business lit ELGIN Cultural Arts Commission Minutes February 11, 2013 7:00 p.m. Call to Order(Sean Hargadon) The meeting was called to order at 7:00 p.m. II. Roll Call (Sylvia Grady) Richard Pahl, Sean Hargadon, Joe Vassallo, Mary Kirkman, Cherie Murphy, Richard Dunne, Joe Cory Craig Dresang, Jeff Grosser, Darlene Hulin, Carl Brahms, Edward Zack III. Citizens Forum A. John LaFleur, Dave Metzger, Jeff Kehoe-John LaFleur presented an Individual Grant request. B. Jennifer Bolino-Jennifer presented the Final Report for the Elgin Choral Union's 2012 Organizational Grant. IV. Staff Reports A. Financial -As presented. B. Artspace - Nothing to report C. Elgin Art Showcase-A dance troop from Milwaukee has inquired about rental opportunities. D. Hemmens - No report given. V. Approval of January 14, 2013 Minutes: Motion: A motion was made by Richard Dunne to approve the minutes. It was seconded by Jeff Grosser. Ten approved. One abstained. The motion passed. VI. Old Business A. Strategic Planning for Council Presentation - Sean reported on the February 9 meeting. Sean, Cherie, Rise Jones, Kathy Matthews and Sylvia were there. The power point is coming along and the figures are impressive. The EYSO will have students performing in the lobby of City Hall. Mary reminded everyone to please attend the February 27 meeting. B. Student Liaison to the CAC -Joe Vassallo presented a document that outlined the student's responsibilities as a nonvoting member of the Commission. He will email it out to the Commission for comments and changes. Sylvia will print the final document on CAC letterhead. C. 2013 Organizational Grants - Sylvia reported that the CAC Organizational Grant requests would be voted on at the February 13 City Council meeting. D. 2014 Grant Changes -The changes are being made to the grant application and then will be sent to the City's ITS department to be made into a fillable form and then posted on the website. E. CAC Marketing Project-Craig Dresang has been working with neighborhood groups and individual citizens and gathering ideas. r Cultural Arts Commission Minutes Monday, February 11, 2013 F. Page To Stage- Richard reported that he has chosen a play, "Choices." He has cast the 4 adult roles and is looking for 4 teens for the other roles. The presentation will be the second week in July. G. Jordan Powers Individual Grant-Carl Brahms presented a letter to the Commission from Jordan's father explaining the reason why the grant project was not completed. Sylvia will make a copy of the letter for the grant file. New Business A. 1440 Photography Exhibit-Sylvia reported that a theme has been selected and exhibit dates have been set to be held at Judson University in the fall. B. LaFleur Individual Grant Request-A discussion was held on the grant application. Motion - Edward Zack made a motion to approve the grant request for$1000. Mary Kirkman seconded the motion. All approved. The motion passed. C. Art On The Eight 2013 -Sylvia reported that the next Art Salon would be May 17 and 18. She is currently looking for artists and asked for suggestions from the Commission. D. Shade) Gift- Sylvia asked the Commission about a parting gift for Natalie Shade). Motion -Craig Dresang made a motion to purchase a $75 Gift Certificate as a token of thanks for her commission service. Joe Vassallo seconded the motion. All agreed. The motion passed. The next meeting will be March 11, 2013. VIII. Adjournment-The meeting was adjourned at 8:03 p.m. Motion: A motion was made by Richard Dunne to adjourn the meeting. It was seconded by Edward Zack. All agreed. The motion passed. Respectfully submitted by: .5/3//3 Sylvia Grady Cultural Arts Staff Liaison r I!I , ELGIN Cultural Arts Commission Agenda Monday, March 11, 2013 7:00 p.m. City Hall 2nd Floor Conference Room, South Wing A. Call to Order (Hargadon) B. Roll Call (Grady) C. Citizens Forum 1. Margarita Mendoza —International Latino Film Festival 2. Jennifer Stanley— Individual Grant D. Staff Report 1. Financial Report 2. Artspace 3. Art Showcase 4. Hemmens E. Approval of February 11, 2013 Minutes F. Old Business 1. Strategic Planning Follow up 2. CAC Marketing Project 3. Student Liaison 4. Art Salon G. Other Old Business H. New Business 1. Stanley Individual Grant 2. Mendoza Individual Grant 3. Keys Individual Grant I. Other New Business ill ► ELGIN Cutturol Arts Commission Minutes March 11, 2013 7:00 p.m. Call to Order(Sean Hargadon)The meeting was called to order at 7:10 p.m. II. Roll Call (Sylvia Grady) Richard Pahl, Sean Hargadon, Joe Vassallo, Cherie Murphy, Richard Dunne, Craig Dresang, Jeff Grosser, Darlene Hulin, Carl Brahms, Edward Zack, Butch Wilhelmi Excused: Mary Kirkman, Joe Cory III. Citizens Forum A. Margarita Mendoza—Margarita presented a power point on an Individual grant request for the International Latino Film Festival. B. John LaFleur, Dave Metzger—John LaFleur and Dave Metzger presented a proposal for a First Friday Exhibition Project for the City of Elgin. IV. Staff Reports A. Financial—As presented. B. Artspace—Only two, two bedroom apartments remain vacant. C. Elgin Art Showcase—All is going well. D. Hemmens—A Dance Competition, ESO Pops Concert and Children's Theater will fill the next month or so at the Hemmens. V. Approval of February 11, 2013 Minutes: Motion: A motion was made by Richard Dunne to approve the minutes. It was seconded by Joe Vassallo. Nine approved. One abstained. The motion passed. VI. Old Business A. Strategic Planning for Council Presentation— It was reported by Sean Hargadon and Sylvia Grady that the presentation was a success. The Commissioners that were at the City Council meeting agreed that the power point was well executed. B. Student Liaison to the CAC—. Sylvia printed out the final document on CAC letterhead and presented it to the Commission. Joe Vassallo will take the document to the high school. It is hoped that we will have a student starting in June. C. CAC Marketing Project—On hold until after the City Council elections. D. Art Salon —Sylvia reported that the ten artists have been selected, the caterer and bartender have been arranged and the poster is being designed. E. 1440—Sylvia passed out a document with the timeline and theme for the 2013 community exhibit, Timeless Elgin: Preserving the Past, Celebrating the Present, Defining the Future. Cultural Arts Commission Minutes Monday, March 11, 2013 VII. New Business A. Jennifer Stanley Individual Grant Request—A discussion was held on the grant application and the Commission requested that Jennifer be asked to come to the April CAC meeting to answer questions regarding the grant application. B. Margarita Mendoza Individual Grant Request—A discussion was held on the merits of the request. Motion—Craig Dresang made a motion to approve the grant request for$1000. Jeff Grosser seconded the motion. All approved. The motion passed. C. Diane Keys Individual Grant Request—The Commission had a brief discussion on the request. Motion— Richard Pahl made a motion to approve the grant request for$1000. Joe Vassallo seconded the motion. All Agreed. The motion passed. D. Art Alliance Illinois Reception —Sylvia reported that she was asked to host a reception for the AAI and Americans for the Arts in Elgin to highlight the economic impact of the Arts in the State and the City of Elgin. It will be held March 19th at the Showcase. Commissioners are asked to attend and help host. E. Sister City Photo Exhibit—Sylvia reported that the exhibit was picked up and loaded on the truck for shipping. A letter will be mailed out informing the photographers that their photos were selected. F. First Friday Concept Presentation—A discussion was held. No action was taken. The next meeting will be March 11, 2013. VIII. Adjournment—The meeting was adjourned at 8:50 p.m. Motion: A motion was made by Richard Pahl to adjourn the meeting. It was seconded by Joe Vassallo. All agreed. The motion passed. Respectfully submitted by: AirAidire„, V0.2 Sy via Grady Cultural Arts Staff Liaison r ELGIN Cultural Arts Commission Agenda Monday, April 8, 2013 7:00 p.m. City Hall 2nd Floor Conference Room,South Wing A. Call to Order (Hargadon) B. Roll Call (Grady) C. Citizens Forum 1. Jennifer Stanley— Individual Grant D. Staff Report 1. Financial Report 2. Artspace 3. Art Showcase 4. Hemmens E. Approval of March 11, 2013 Minutes F. Old Business 1. Art Salon 2. Arts Alliance Forum G. Other Old Business H. New Business 1. Stanley Individual Grant I. Other New Business r ELGIN Cultural Arts Commission Minutes April 8, 2013 7:00 p.m. Call to Order(Sean Hargadon) The meeting was called to order at 7:01 p.m. It. Roll Call (Sylvia Grady) Richard Pahl, Sean Hargadon, Joe Vassallo, Richard Dunne, Craig Dresang, Jeff Grosser, Darlene Hulin, Butch Wilhelmi, Mary Kirkman, Joe Cory Excused: Carl Brahms Ill. Citizens Forum A. Jennifer Stanley—Jennifer presented a request for an Individual Grant. B. Thomas Jackson—Thomas addressed the Commission on a possible grant request for a video project marketing the City as an Arts destination. C. Eileen Moeller—Eileen presented a request for an Individual Grant. IV. Staff Reports A. Financial—As presented. B. Artspace—The head of Artspace's development project and assistant will be in town on Wednesday, April 10 to inspect the project. Sylvia and Cherie were invited to join them. C. Elgin Art Showcase—All is going well. D. Hemmens—Butch reported that the first film was received for the film festival. Auditions are set for summer theater and posters are out. V. Approval of March 11, 2013 Minutes: Motion: A motion was made by Craig Dresang to approve the minutes. It was seconded by Joe Vassallo. Seven approved. Two abstained. The motion passed. VI. Old Business A. Arts Alliiance Forum—Sylvia reported on a successful forum. The representatives from Arts Alliance and Americans for the Arts were impressed with Artspace, the Showcase, the CAC presentation to the City Council and what the City was doing to promote the Arts. The only disappointment was that there were not more Chamber members and business owners to hear the presentation. Craig suggested that we try and get Randy Cohn from Americans for the Arts to return and have a public forum. It was suggested that we include this as part of FallBack. B. Art Salon —Sylvia reported that she will be meeting with the artists on Thursday, April 11 at the Showcase to organize the exhibit and pass out marketing materials to them. She had marketing materials available for the Commissioners. Joe Cory will take information to Judson. Joe Vassallo will take info to Larkin and Butch Wilhelmi to the Hemmens. - • - Cultural Arts Commission Minutes Monday, April 8, 2013 VII. New Business A. Jennifer Stanley Individual Grant Request—A discussion was held on the grant application. Motion—Jeff Grosser made a motion to approve the grant request for$1000. Joe Vassallo seconded the motion. All approved. The motion passed. B. Eileen Moeller Individual Grant Request—The Commission had a brief discussion on the request. Motion—Mary Kirkman made a motion to approve the grant request for$1000. Joe Vassallo seconded the motion. All Agreed. The motion passed. The next meeting will be May 13, 2013. VIII. Adjournment—The meeting was adjourned at 7:45 p.m. Motion: A motion was made by Richard Pahl to adjourn the meeting. It was seconded by Mary Kirkman. All agreed. The motion passed. Respectfully submitted by: 4111111 • Sylvi/Grady Cultural Arts Staff Liaison ELGIN Cultural Arts Commission Agenda Monday, May 13, 2013 7:00 p.m. City Hall 2nd Floor Conference Room, South Wing A. Call to Order (Hargadon) B. Roll Call (Grady) C. Citizens Forum 1. John LaFleur— Individual Grant Report 2. Solange Sior— Individual Grant Request D. Staff Report 1. Financial Report 2. Artspace 3. Art Showcase 4. Hemmens E. Approval of April 8, 2013 Minutes F. Old Business 1. Art Salon 2. Page to Stage 3. 1440 G. Other Old Business H. New Business 1. City Council Letter 2. Dates for FailBack 3. Possible change of date for July 2013 Meeting I. Other New Business J `r► en- E LG I N Cultural Arts Commission Minutes May 13, 2013 7:00 p.m. Call to Order(Sean Hargadon)The meeting was called to order at 7:00 p.m. II. Roll Call (Sylvia Grady) Richard Pahl, Sean Hargadon, Joe Vassallo, Craig Dresang, Jeff Grosser, Darlene Hulin, Butch Wilhelmi, Mary Kirkman, Joe Cory, Carl Brahms, Edward Zack, Cherie Murphy III. Citizens Forum A. Dr. Rise Dawn Jones— Rise presented a request for an Individual Grant. B. Joseph Drozd—Joe presented a request for an Individual Grant. IV. Staff Reports A. Financial—As presented. B. Artspace—Artspace is completely rented. The official grand opening is set for June 27, at 5:30 p.m. Comments at 6:00 pm. C. Elgin Art Showcase— Interesting weekend event with a new audience. The Deputy Council General from the Kingdom of the Netherlands and wife came. They were impressed with the City and space. D. Hemmens—Butch reported that the next few months at the Hemmens are booked with dance recitals. Auditions for Superstar are in progress. V. Approval of April 8, 2013 Minutes: Motion: A motion was made by Richard Pahl to approve the minutes. It was seconded by Mary Kirkman. Eight approved. Two abstained. The motion passed. VI. Old Business A. Art Salon—Sylvia reported that all is in order and requested help from the Commissioners on the evenings of the event to act as hosts and assist in clean up. B. Page to Stage— Richard reported that The Larkin auditions went well and the reading is cast. A press release has gone out. And marketing information is ready. He requested help from the Commission in spreading the word about the reading and the workshop on Saturday, July 13. C. 1440—Sylvia reported that the marketing has begun for the exhibit. Six newspaper ads will run along with web ads. Information is posted on the City's web page. Fliers and posters were brought to the meeting and the Commission was asked to help market the event. t D. Film Festival— First film is in. Joe Vassallo reported that the festival was pitched at the Chamber after hour at Hemmens. Good connections were made with area businesses. • Cultural Arts Commission Minutes Monday, May 13, 2013 E. Student Liaison—Joe Vassallo reported that there should be a liaison in place by the June (19"6"` meeting. .' VII. New Business A. City Council Letter—A copy of a letter drafted by Craig Dresang and Sean Hargadon describing the incident at the April 8, 2013 meeting was presented to the Commission. Those present at that meeting agreed that a copy should be given to the City Manager, the Mayor and attached to the report made to the HR office of the City. Each of the Commissioners present at the April meeting signed the letter and were given a copy. Sylvia was asked to see that the letters were delivered to the City Manager's Office and the Mayor. B. Dates for FallBack—November 1-3 was selected as the FallBack weekend. Craig Dresang had many new ideas for the project. He and Sean will get together to work through ideas. C. July CAC Meeting Date—A discussion was held about the necessity for a July CAC meeting. Motion: Craig Dresang made a motion to cancel the July CAC meeting. Ed Zack seconded the motion. All approved. The Motion passed. D. Dr. Rise Dawn Jones Individual Grant Request—A discussion was held on the grant application. Motion—Darlene Hulin made a motion to approve the grant request for$1000. Jeff Grosser seconded the motion. All approved. The motion passed. E. Joseph Drozd Individual Grant Request—The Commission had a brief discussion on the request. Motion—Mary Kirkman made a motion to approve the grant request for$1000. Ed Zack seconded the motion. Nine approved. One abstained. The motion passed. F. Solange Sior Individual Grant Request—A discussion was held on the grant application. Motion—Mary Kirkman made a motion to approve the grant request for$1000. Craig Dresang seconded the motion. All approved. The motion passed. G. Janus Theatre Company Grant Change Letter—Sean Hargadon presented a letter stating a change in the production format of the Janus Organizational Grant from Ives to Shakespeare. The Commission accepted the changes as appropriate. The next meeting will be June 13, 2013. VIII. Adjournment—The meeting was adjourned at 8:45 p.m. Motion: A motion was made by Richard Pahl to adjourn the meeting. It was seconded by Mary Kirkman. All agreed. The motion passed. Respectfully submitted by: Sylvia Grady Cultural Arts Staff Liaison ELGIN Cultural Arts Commission Agenda Monday, June 10, 2013 7:00 p.m. City Hall 2nd Floor Conference Room, South Wing A. Call to Order (Hargadon) B. Roll Call (Grady) C. Citizens Forum 1. Jennifer Bolino 2. Thomas Jackson 3. Dave Metzger D. Staff Report 1. Financial Report 2. Artspace 3. Art Showcase 4. Hemmens E. Approval of May 13, 2013 Minutes F. Old Business 1. Art Salon 2. Page to Stage 3. Student Liaison 4. Glorious Gospel 5. Film Festival 6. FallBack G. Other Old Business H. New Business I. Other New Business ELGIN Cultural Arts Commission Minutes June 10, 2013 7:00 p.m. Call to Order(Sean Hargadon)The meeting was called to order at 7:04 p.m. II. Roll Call (Sylvia Grady) Richard Pahl, Sean Hargadon, Joe Vassallo, Jeff Grosser, Darlene Hulin, Mary Kirkman, Carl Brahms, Edward Zack, Cherie Murphy Excused-Joe Cory, Craig Dresang, Butch Wilhelmi III. Citizens Forum A. Larry Boller— Larry presented a request for an Individual Grant. IV. Staff Reports A. Financial—As presented. B. Artspace—Sylvia passed out information on the grand opening on June 27th. All are invited to attend. C. Elgin Art Showcase—The space has very few open weekends. A group is planning on a New Year's Eve event. D. Hemmens— None given. V. Approval of April 8, 2013 Minutes: Motion: A motion was made by Mary Kirkman to approve the minutes. It was seconded by Darlene Hulin. All approved. The motion passed. VI. Old Business A. Art Salon— Sylvia reported that the event was well attended and successful for the artists. B. Page to Stage— Richard reported that the first reading will take place at the Showcase on Wednesday, June 11th. He asked for assistance with the performances in July. C. Film Festival—Joe Vassallo reported that the festival was in need of two additional screening judges. He is working on getting the Guest judges for the night of the festival. D. Student Liaison—Joe Vassallo reported that there was a miscommunication with Larkin High School and the Student Liaison should be at the August meeting. E. FallBack— No report was given. F. City Council Letter—Joe Vassallo asked about the status of the City Council Letter regarding the incident at the April meeting. Sylvia reported that copies of the letter were given to the City Manager and the Mayor. An additional copy was given to the HR department to be placed on file with the incident report. 4 - Cultural Arts Commission Minutes Monday, June 10, 2013 VII. New Business A. Sister City Reception—Sylvia reported that the Chilean representatives would be in town July 2-8. There is a planned reception for July 6th. The Commission is encouraged to attend to represent the Arts. More details will be sent out as plans develop. B. July CAC Meeting Date—Sylvia reminded everyone that the July meeting was canceled. The Next meeting will be August 12. C. Larry Boller Individual Grant Request—A discussion was held on the grant application. Motion—Mary Kirkman made a motion to approve the grant request for$1000. Richard Pahl seconded the motion. All approved. The motion passed. D. OEG Organizational Grant Request For Next Wave— The Commission had a long discussion on the request. The request was late, and incomplete. cords, the OEG is no longer a 501c3 and this must be rectified before they can even be considered for a Commission Organizational Grant. Since there is no money available at this time nothing could be done. Cherie drafted a letter to be sent to the OEG explaining all. Sylvia and Sean will sign the letter and send it out. A discussion was held asking Carl Brahms how this request came about. The Commissioners gave him several suggestions on how he could make the event happen: 1. Have an individual apply for a $1000 Commission Grant 2. Charge a small artist entry fee. 3. Ask for a donation as a visitor to the event. 4. Solicit donations from area bars for beer and wine. Carl was also reminded of the$1300 held in a revenue account for the event. E. Thomas Jackson 30 Second Video -Sylvia reported that Thomas Jackson would be submitting his video request in 2014, not this year. The next meeting will be August 12, 2013. VIII. Adjournment-The meeting was adjourned at 8:35 p.m. Motion: A motion was made by Richard Pahl to adjourn the meeting. It was seconded by Mary Kirkman. All agreed. The motion passed. Respectfully submitted by: NouLpy" Sylvia Grady Cultural Arts Staff Liaison r CULTURAL ARTS COMMISSION NOTICE OF CANCELATION OF MEETING NOTICE IS HEREBY GIVEN that the July 8 regularly scheduled meeting of the Cultural Arts Commission is canceled. The next regularly scheduled meeting will be Monday, August 12 at 7:00 p.m. Dated: July 2, 2013 CITY OF ELGIN Sylvia Grady Staff Liaison Cultural Arts Commission r r ELGIN Cultural Arts Commission Agenda Monday, August 12, 2013 7:00 p.m. City Hall 2"d Floor Conference Room, South Wing A. Call to Order (Hargadon) B. Roll Call (Grady) C. Citizens Forum 1. Elgin Children's Chorus 2. Elgin Youth Symphony Orchestra D. Staff Report 1. Financial Report 2. Art Showcase 3. Artspace 4. Hemmens E. Approval of June 10, 2013 Minutes F. Old Business 1. Page to Stage 2. Student Liaison 3. Film Festival 4. FallBack G. Other Old Business H. New Business I. Other New Business r r ELGIN� Cultural Arts Commission Minutes August 12, 2013 7:00 p.m. Call to Order(Sean Hargadon)The meeting was called to order at 7:00 p.m. II. Roll Call (Sylvia Grady) Richard Pahl, Sean Hargadon, Joe Vassallo, Jeff Grosser, Darlene Hulin, Mary Kirkman, Carl Brahms Cherie MurphyJoe Cory, Craig Dresang, Butch Wilhelmi Absent: Edward Zack III. Citizens Forum A. Terry Legare—Terry gave a final report for the Elgin Youth Symphony Orchestra on their 2013 CAC Organizational grant. B. Dana Vierck-Dana reported on the Elgin Children's Chorus Organizational Grant for 2013. IV. Staff Reports A. Financial—As presented. elk B. Artspace—Cherie answered questions about the retail space. The way spaces are leased are through Artspace in Minneapolis. The retail spaces are usually the last to be rented and built out. C. Elgin Art Showcase—None given. D. Hemmens— Butch reported on Summer Theater. The production was good but attendance was lower than the year before. Final numbers have not been finalized, but it looks like the production will be in the black. There are hopes that this extra money can be used for next summer's production. Maintenance work continues on the building. V. Approval of June 10, 2013 Minutes: Motion: A motion was made by Richard Pahl to approve the minutes. It was seconded by Mary Kirkman. All approved. The motion passed. VI. Old Business A. Page to Stage— Richard reported that"Choice' was well received but would have liked better numbers in attendance. He was especially pleased by the fact that there were 20 people at the writing workshop. B. Film Festival—Joe Vassallo reported submissions were coming in and that the deadline was extended. New financial sponsors have been added. All is in place for the event. C. Student Liaison—Joe Vassallo reported that he has been trying to contact Larkin High School. There is no update at this time. Cultural Arts Commission Minutes Monday, August 12, 2013 D. FallBack—Craig Dresang reported on progress in getting Randy Cohen. Randy is available for the first weekend in November. He is working with Susan McConnell on a photography workshop, exhibit and blog. Eric Burns will do a non-fiction writing workshop. Sean Hargadon is working with a group to present a stage combat workshop that weekend also. Butch Wilhelmi reported that areas in Hemmens are available that weekend. Craig will meet with Sylvia to work out some details. E. 1440—Darlene asked about 1440 progress. Joe Cory responded with information that he knew. Sylvia will give an updated report at the September meeting. F. Next Wave—Carl Brahms reported that the City check for funds collected at last year's event had been received. Other donations from friends and family are helping. He said that volunteers were needed to help at the event. Joe Cory, Craig Dresang and Joe Vassallo will judge the show for cash awards. Motion—Craig Dresang made a motion to take$1000 from miscellaneous funds to purchase artwork at the Next Wave. Jeff Grosser seconded the motion. All approved. The motion passed. VII. New Business A. Elgin Theater Company Letter—A letter was received to explain the changes in the production funded by the 2013 CAC Grant. The next meeting will be September 9, 2013. VIII. Adjournment—The meeting was adjourned at 8:12 p.m. Motion: A motion was made by Joe Vassallo to adjourn the meeting. It was seconded by Mary Kirkman. All agreed. The motion passed. Respectfully submitted by: 9/6/3 Sylvia Grady dir Cultural Arts Staff Liaison ELGIN Cultural Arts Commission Agenda Monday, September 9, 2013 7:00 p.m. City Hall 2nd Floor Conference Room, South Wing A. Call to Order (Hargadon) B. Roll Call (Grady) C. Citizens Forum 1. Elgin Choral Union D. Staff Report 1. Financial Report 2. Art Showcase b. 3. Hemmens E. Approval of August 12, 2013 Minutes F. Old Business 1. 1440 2. Student Liaison 3. Film Festival 4. FallBack 5. Next Wave G. Other Old Business H. New Business 1. 2014 organizational Grant Applications I. Other New Business r Jh ELGIN Cultural Arts Commission Minutes September 9, 2013 7:00 p.m. Call to Order(Sean Hargadon) The meeting was called to order at 7:02 p.m. II. Roll Call (Sylvia Grady) Richard Pahl, Sean Hargadon, Joe Vassallo,Jeff Grosser, Darlene Hulin, Tish Powell Carl Brahms Cherie Murphy, Craig Dresang, Butch Wilhelmi, Edward Zack Excused: Joe Cory, Mary Kirkman III. Staff Reports A. Financial—As presented. B. Elgin Art Showcase—Sylvia reported that she is now working on the 2014 Showcase booking Calendar. There are only a few open weeks for 2013 for potential renters. C. Hemmens— Butch reported that the maintenance on the Hemmens continues. The outside of the building is being painted. The ESO season starts soon. Westminster Academy will do their fall student show at the Hemmen's and Cat's Pajamas has added a fall show at the Hemmens this year. VI. Approval of August 12, 2013 Minutes: Motion: A motion was made by Jeff Grosser to approve the minutes. It was seconded by Richard Pahl. Eight approved. One abstained. The motion passed. VI. Old Business A. Film Festival—Joe Vassallo and Butch Wilhelmi reported. There were 27 submissions. Beacon Academy and Elgin Academy will be doing interviews at the Red Carpet pre and post event. There are several sponsors of the event including The Illinois State Lottery, Villa Verone, Martini Room, Turn Turn, as well as the Cultural Arts Commission. The event will start with a reception at Danny's Pizza at 5:30. Darlene Hulin will act as hostess. B. Student Liaison —Joe Vassallo reported that he hopes that there will be a student from Larkin at the October meeting. C. FallBack—Craig Dresang report on progress in getting Randy Cohen. Randy is available for whatever the Commission decides as far as talks while he is in Elgin. There was a discussion on the way to work Randy into the FallBack program the first weekend in November. He is working with Judson University on the possibility of Randy becoming part of Judson's Guest Speaker series. Craig has tentative workshops lined up on photography, pastel techniques and a children's clay workshop. Sylvia has secured Eric Burns to do a non- fiction writing workshop. Sean Hargadon is working with a John Tovar to present a stage combat workshop that weekend also. Butch Wilhelmi reported that areas in Hemmens, including the stage area be available that weekend. r a Cultural Arts Commission Minutes Monday, September 9, 2013 The Showcase is also available. The Burns workshop will take place there along with Solange Soir in Recital on Sunday afternoon. Craig will meet with Sean and Sylvia to work out further details. D. 1440—Sylvia reported that the photographs will be picked up from Artistic Framing on the 15th and taken to Judson. Judson students will curate the show. The opening is Monday, September 23rd , 6:30 to 8pm. The EYSO could not provide music for the event this year, but Sylvia is working on getting a harpist. The Cost of the reception will be split with Judson University. E. Next Wave—Carl Brahms reported that event was a success. About$3,000 in public donations were secured at the 2 day salon. Carl will do the event again next year. He asked for suggestions on teaming with a local 501C3. He is looking in to getting a Next Wave 501C3. And will apply for 2014 Organizational Grant. A painting and photograph were purchased with the$1000 that the CAC donated for purchase awards. VII. New Business A. 2014 Organizational grant Applications—Sylvia reported that the 2014 applications have been mailed out to groups that requested the information and previous recipients. It is also on line. B. Fringe Theatre Festival—Sean brought up the idea of having the CAC sponsor a Fringe Festival in 2014 and work with Janus Theatre and Side Street Studio Arts on this project. The Commission seemed excited about the idea and asked Sean to investigate the idea more. Sean will report back at the October meeting. The next meeting will be October 21, 2013, because of the Columbus Day Holiday. This is the 3rd Monday in the month. VIII. Adjournment—The meeting was adjourned at 8:15 p.m. Motion: A motion was made by Richard Pahl to adjourn the meeting. It was seconded by Craig Dresang. All agreed. The motion passed. Respectfully submitted by: /022 /3 Sylvia Grady Cultural Arts Staff Liaison r h r" ELGIN Cultural Arts Commission Agenda Monday, October 21, 2013 7:00 p.m. City Hall 2"d Floor Conference Room, South Wing A. Call to Order (Hargadon) B. Roll Call (Grady) C. Citizens Forum D. Staff Report 1. Financial Report 2. Art Showcase 3. Hemmens E. Approval of September 9, 2013 Minutes F. Old Business 1. 1440 2. Student Liaison 3. Film Festival 4. FallBack 5. Fringe Festival G. Other Old Business H. New Business 1. Election of Commission Chairperson 2. Thai Musical/Cultural Event Individual Grant I. Other New Business C ii ji h ELGIN Cultural Arts Commission Minutes October 21, 2013 7:00 p.m. Call to Order(Sean Hargadon)The meeting was called to order at 7:05 p.m. II. Roll Call (Sylvia Grady) Richard Pahl, Sean Hargadon, Joe Vassallo, Darlene Hulin, Tish Powell, Cherie Murphy, Craig Dresang, Butch Wilhelmi, Edward Zack Excused: Joe Cory, Mary Kirkman, Jeff Grosser III. Staff Reports A. Financial—As presented. B. Elgin Art Showcase—Sylvia reported that she is now working on the 2014 Showcase booking calendar. Three artists have been booked for shows in the gallery. C. Hemmens— Butch reported that the ESO season has started. Westminster Academy will do their fall student show at the Hemmens. The film festival was a success. The Hemmens staff is now running the liquor concessions at the events. VI. Approval of September 9, 2013 Minutes: Motion: A motion was made by Richard Pahl to approve the minutes. It was seconded by Joe Vassallo. Six approved. One abstained. The motion passed. VI. Old Business A. Film Festival—Joe Vassallo and Butch reported. The event was attended by more than in previous years. The film makers were impressed by the entire event. Joe is looking into getting a 501C3 status to make this a stand-alone event and have the ability to apply for grants and secure additional sponsors. B. Student Liaison —Joe Vassallo reported that Jake Lucas from the Fine Arts Academy will be coming to the next CAC meeting. C. FallBack—Craig Dresang and Sean Hargadon reported on progress. Website for applications is up and running. Sean is working on publicity. The Herald will cover the event with a pre and day of article. Sean will write up an invitation and send it to City Council members. Sylvia will contact Karla Persky to have the Cohen address filmed and broadcast to Channel 17. Sylvia will host a reception on Friday night for the Commission, Randy Cohen and Eric Burns at her home. D. 1440—Sylvia reported that the photographs will be picked up from Judson and taken to Artistic Framing to be framed. The opening was a great success. It was well attended. The Commission needs to think about whether or not 1440 has run its course. Craig suggested that Susan McConnell's website from this year's FallBack be its replacement. r Cultural Arts Commission Minutes Monday, October 21, 2013 E. Fringe Festival—Sean Reported that the Festival will run September 11 through the14, 2014. The Showcase, Side Street Arts, Public House and other City locations have been contacted about being available for performances. The Festival is looking for 20 groups to participate and will be the last City in the Mid-West Fringe Tour. As a Kick-off there will be a reception at the Showcase on Saturday, November 23, 2013. Groups will be introduced to the concept and information distributed. Motion: Edward Zack made a motion that the $2500 Marketing budget be used for the Festival kick off reception. Joe Vassallo seconded the motion. All Agreed, the motion passed. Sylvia will contact the bartender, apply for the liquor license and contact the caterer. VII. New Business A. Election of Chair Person —Sean Hargadon nominated Craig Dresang. Craig accepted the nomination. No other nominations were heard. A vote was taken. All agreed. Craig Dresang will serve as the new Cultural Arts Chairperson for the next two years. B. Thai Musical Event Individual Grant Application Motion: Sean Hargadon Made a motion to grant$1000.00 for the Thai Musical Event. Richard Pahl seconded the motion. All agreed. The motion passed. C. Public Art—Tish Powell talked about the possibility of the Commission overseeing some form of public art on the completed section of Riverside Drive. A discussion was held on various ideas and cost. Tish was asked about funding of the project. The Commission felt that additional money would be needed for this. It will be explored in 2014 after a City budget is set. D. Carl Brahms— It is policy to get a gift certificate as a token of appreciation when volunteers leave the Commission. Motion: Richard Pahl made a motion that we purchase DNA gift certificates for Carl Brahms. Edward Zack seconded the motion. All approved. The motion passed. E. Resignation—Sylvia announced that she will be resigning her position from the City effective December 31, 2013. Cherie Murphy will take over as staff liaison in 2014. The next meeting will be November 11, 2013. VIII. Adjournment—The meeting was adjourned at 8:20 p.m. Motion: A motion was made by Edward Zack to adjourn the meeting. It was seconded by Joe Vassallo. All agreed. The motion passed. Respectfully submitted by: jetA, Ap/l6/( Sylvia Grady Cultural Arts Staff Liaison I1 ELGIN Cultural Arts Commission Agenda Monday, November 11, 2013 7:00 p.m. City Hall 2"d Floor Conference Room, South Wing A. Call to Order (Dresang) B. Roll Call (Grady) C. Citizens Forum 1. Margarita Mendoza 2. Heartland Voices D. Staff Report 1. Financial Report 2. Art Showcase 3. Hemmens E. Approval of October 21, 2013 Minutes F. Old Business 1. Student Liaison 2. FallBack 3. Fringe Festival Reception G. Other Old Business H. New Business 1. 2014 Organizational Grants I. Other New Business r 1 R ELT Cultural Arts Commission Agenda Monday, December 9, 2013 7:00 p.m. City Hall 2"d Floor Conference Room, South Wing A. Call to Order (Dresang) 1. Introduction of New Member— Kerri Malone B. Roll Call (Grady) C. Citizens Forum D. Staff Report 1. Financial Report 2. Art Showcase 3. Hemmens E. Approval of October 21, 2013 Minutes F. Old Business 1. Student Liaison 2. FallBack 3. Fringe Festival Reception G. Other Old Business H. New Business 1. DNA Volunteers 2. 2014 Meeting Dates 3. 2014 Organizational Grants I. Other New Business r ELGIN Cultural Arts Commission Minutes December 9, 2013 7:00 p.m. Call to Order(Craig Dresang) The meeting was called to order at 7:01 p.m. Introduction of new member, Kerri Malone. II. Roll Call (Sylvia Grady) Richard Pahl, Sean Hargadon, Joe Vassallo, Darlene Hulin, Tish Powell, Mary Kirkman, Jeff Grosser, Kerri Malone, Cherie Murphy, Craig Dresang, Butch Wilhelmi Excused: Edward Zack Absent: Joe Cory, III. Staff Reports A. Financial—As presented. B. Elgin Art Showcase—Sylvia reported that the hallway and picture rails will be painted and the floors and carpets cleaned during January while the Showcase is dark. C. Hemmens— Butch reported that the ESO and Church Basement Ladies are in during January. Green Room Improv will be performing as a first Friday event in 2014. Outside painting is done and the new boilers are working. A task force will study future renovations. VI. Approval of October 21, 2013 Minutes: Motion: A motion was made by Darlene Hulin to approve the minutes. It was seconded by Richard Pahl. Seven approved. Two abstained. The motion passed. VI. Old Business A. Student Liaison —Joe Vassallo reported that Jake Lucas from the Fine Arts Academy will be coming to the next CAC meeting and start the year. B. FallBack—Craig Dresang and Sean Hargadon reported on the very successful event. Website for"Have You Seen Elgin Like This" is up and running. Karla Persky has the Cohen address running on Channel 17. Artspace would like the Commission to include Artspace as a venue for next year. C. Fringe Festival—Sean reported that the Festival kick off went well. All arts were represented. The Fringe Festival will run September 11 through the 14, 2014. The Showcase, Side Street Arts, Public House and other City locations have been contacted about being available for performances. D. Riverside Drive Arts Project—Tish Powell requested that the Commission begin to investigate the possibility of permanent artwork for Riverside Drive. A subcommittee will be set up. Craig, Mary and Darlene will serve. Darlene will check with DNA to see if someone from their organization would like to help with the project. Cultural Arts Commission Minutes • Monday, December 9, 2013 VII. New Business A. DNA Volunteers—Sylvia informed the Commission that DNA was looking for volunteers to help with different projects. If anyone was interested, they should contact the DNA office. B. Joseph Drozd Individual Grant Application —A letter was submitted requesting an extension on the Grant completion deadline. Motion: Mary Kirkman made a motion to grant the additional time for J. Drozd to complete his grant project. Richard Pahl seconded the motion. All agreed. The motion passed. C. 2014 CAC Meeting Dates—Sylvia presented the proposed dates for 2014. The Commission did not request any changes. They will be submitted to the City Clerk. D. "WHY ART MATTERS"— Karla Persky has edited the Randy Cohen speech and has it running on Channel 17. Craig asked that a link be placed on the City's website as well as the CAC Facebook page. E. Commission Budget—The Commission discussed the use of remaining 2013 funds. Cherie will look into possible marketing and advertising packages for future CAC events as a use for these funds. F. 2014 CAC Organizational Grants—The grant applications were reviewed. The ESO Grant application was discussed because of their debt to the City. Motion: Tish Powell made a motion that the ESO Grant not be considered because organizations that owe the City money cannot be considered for a grant. Sean Hargadon seconded the motion. All agreed. The Motion passed. All other applications were voted on. The ballots were given to Craig Dresang. He and Sean Hargadon will enter the scores and send the results to Sylvia next week. The award amounts will be announced in January. The Next Meeting Will Be January 13, 2014. VIII. Adjournment—The meeting was adjourned at 9:20 p.m. Motion: A motion was made by Mary Kirkman to adjourn the meeting. It was seconded by Sean Hargadon. All agreed. The motion passed. Respectfully submitted by: Cherie Murphy Cultural Arts Staff Liaison Moved to approve: Mary Kirkman Seconded: Jeff Grosser Unanimously Approved February 10, 2014 r