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HomeMy WebLinkAbout2011 Cultural Arts Commission / C`/ , Cultural Arts COMMISSION 2011 MEETING SCHEDULE The Cultural Arts Commission meets on the 2"d Monday of each month at 7:00 p.m. at City Hall, Second Floor Conference Room, South Wing January 10 February 14 March 14 April 11 May 9 June 13 July 11 August 8 September 12 October 10 November 14 December 12 Contact Person: Sylvia Grady Staff Liaison City Manager's Office (847) 951-1515 grads s(&citvofelgin.org 150 Dexter Court Elgin, Illinois 60120 411° r-- Cultural Arts COMMISSION Agenda Cultural Arts Commission Monday, January 10, 2011 7:00 p.m. City Hall 2nd Floor Conference Room, South Wing A. Call to Order (Hargadon) B. Roll Call (Grady) C. Citizens Forum 1. Elgin Film Festival — Joe Vasallo and Rich Jacobs D. Staff Report 1. Financial Report 2. Artspace 3. Art Showcase E. Approval of December 13, 2010 Minutes F. Old Business 1. Page to Stage 2. 2011 Organizational Grants G. Other H. New Business 1. 2011 Budget 2. Dates for 2011 CAC Events I. Other Ark (6- e 150 Dexter Court Elgin, Illinois 60120 OCultural Arts COMMISSION Cultural Arts Commission Meeting Minutes January 10, 2011 7:00 p.m. Call to Order(Sean Hargadon)The meeting was called to order at 7:00 p.m. II. Roll Call (Sylvia Grady) Present: Sean Hargadon, Richard Pahl, Mary Kirkman, Carl Brahms, Edward Zack, Craig Dresang, Chuck Cassell, Darlene Hulin Excused: Dave Kaptain, Natalie Shade] III. Citizens Forum A. Elgin Film Festival—Joe Vasallo spoke to the Commission on the plans for the September 17, 2011 festival. Joe asked for the Commission's financial support as well as volunteering to serve on planning committees. B.Vex Theatre-Cathleen Ann and Rich Geiger came and presented their report on the Individual grant that they received for their Christmas Show. IV. Staff Reports A. Financial—A revised budget was passed out. B. Artspace— Nothing to report. C. Elgin Art Showcase- Nothing to report V. Approval of December 13, 2010 Minutes: Motion: A motion was made by Richard Pahl to approve the minutes. It was seconded by Chuck Cassell. All approved. The motion passed. VI. Old Business A. Page to Stage-Richard Pahl reported that the Tech set up would take place on Saturday,Jan. 15,from 10 to 2.All are welcome to help. Richard requested help from the Commissioners that attend the reading to act as hosts and help set up the refreshments for the reception after the performance. B. 2011 Organizational Grants—The results of the grant awards were passed out to the Commissioners. A discussion was held on the percentage of funding to be awarded. Richard Pahl raised his concerns that perhaps some of the groups would be better served if they applied for the individual grant. This will be discussed further in coming months. Sylvia will check on the status and conditions of a group/501c3 applying for an Individual grant. Motion: A motion was made by Craig Dresang to fund the grant result amounts by 80% this year. It was seconded by Edward Zack. All agreed. The motion passed. r Cultural Arts Commission Meeting Minutes January 10, 2011 Page 2 VII. New Business A. 2011 Commission Budget. —The Commission looked at the projects that were funded in the past and discussed ideas for new projects. Sean Hargadon told the Commission that he felt that Janus Theatre could take on the Walkabout project and the Commission could therefore use that funding to start a new project, Pop Up Poetry. Craig Dresang suggested a new project in which an artist, writer or poet would be brought in and conduct workshops and talks at the Elgin Art Showcase. The Page to Stage series would continue as well as the 1440 Community Photography Project. It was suggested that perhaps something could be done to combine the Pop Up Poetry with the 1440 project to come up with a cohesive theme. Members also voiced their support for the Film Festival and felt that additional funds be set aside for this joint project with the Hemmens Cultural Center. Carl Brahms suggested and volunteered to set up a 1440 Photo website to post the photo exhibition on the web as well as setting up a poetry blog for the Pop Up Poetry project. The Commissioners looked at the funds available and allocated amounts for each project. Motion: Craig Dresang made a motion that the Commission accept the budgetary amounts and projects as discussed. Mary Kirkman seconded the motion. All agreed. The motion passed. The next meeting will be February 14, 2011. VIII. Adjournment—The meeting was adjourned at 8:55 p.m. Motion: A motion was made by Richard Pahl to adjourn the meeting. It was seconded by Mary Kirkman. All Agreed. The motion passed. Respectfully submitted by: c. .//V// _. Sy via Grady Cultural Arts Staff Liaison ePik- (6 et/Z(2 150 Dexter Court Elgin, Illinois 60120 r Cultural Arts COMMISSION Agenda Cultural Arts Commission Monday, February 14, 2011 7:00 p.m. City Hall 2nd Floor Conference Room, South Wing A. Call to Order (Hargadon) B. Roll Call (Grady) C. Citizens Forum 1. New Wave — Sigi Psimenos D. Staff Report 1. Financial Report 2. Artspace 3. Art Showcase E. Approval of January 10, 2011 Minutes F. Old Business 1. Page to Stage 2. 2011 Organizational Grants 3. 2011 Budget 4. 1440 G. Other H. New Business 1. Elgin Symphony Event Idea 2. Music Festival I. Other (-6 150 Dexter Court Elgin, Illinois 60120 OCultural Arts COMMISSION Cultural Arts Commission Meeting Minutes February 14, 2011 7:00 p.m. Call to Order(Sean Hargadon) The meeting was called to order at 7:08 p.m. II. Roll Call (Sylvia Grady) Present: Sean Hargadon, Richard Pahl, Carl Brahms, Darlene Hulin, Dave Kaptain, Natalie Shadel Excused: Chuck Cassell, Craig Dresang, Edward Zack, Mary Kirkman III. Citizens Forum A. Elgin Next Wave Art Salon— Sigi Psimenos and Linda Haight represented the Next Wave Exhibition. Sigi Psimenos spoke to the Commission on the plans for the September 9 and 10, 2011 exhibition. Sigi requested $2000 from the Commission for artist awards. The Commission talked about finding $2000 in the 2011 budget for Purchase Awards to add to the City's art collection as support for the project. This item was tabled for the March meeting because so many of the Commissioners present were on the Next Wave committee that a vote could not be taken B. Vex Theatre - Cathleen Ann and Rich Geiger from Vex Theatre were present at the meeting. Cathleen Ann came to present an Individual Grant request for a Christmas Show to be held at the Elgin Art Showcase in conjunction with the City's tree lighting weekend. Motion: Richard Pahl made a motion to approve the request for $1000 to fund Cathleen Ann's Individual Grant. It was seconded by Carl Brahms. All agreed. The motion passed IV. Staff Reports A. Financial—A revised budget was passed out. The total amount is$73,000. $6000 was added for Walkabout and $6000 for a summer music festival. B. Artspace—A meeting will be held with invited representatives from the Arts and Artspace on February 22nd C. Elgin Art Showcase—There is continuing trouble with a leaking roof. As the snow melts leakage occurs V. Approval of January 10, 2010 Minutes: Motion: A motion was made by Richard Pahl to approve the minutes. It was seconded by Carl Brahms. Four approved. Two abstained. The motion passed. VI. Old Business A. Page to Stage— Richard Pahl reported that the performance went well. The attendance was greater than expected and audiences were enthusiastic. The hospice volunteers did a great job with the talk backs after the performances. Richard is casting for the next Page to Stage to be held April 29, 30 and May 1. There will be an intermission and Richard will be selling refreshments. The receptions after the performances will be held at Villa Verone. B. 2011 Organizational Grants—The Grants were approved by City Council and the paper work has been submitted. The checks are being processed and should be out in about 4 weeks. Cultural Arts Commission Meeting Minutes February 14, 2011 Page 2 C. Pop up Poetry — Sean made a brief report on Poetry project that he is working on to catch up the Commissioners who were not at the January meeting. A call or poetry will happen in April. In May will be the judging. Poetry will be printed, mounted on posters and displayed throughout the Downtown. September the displays will come down and awards presented. Carl Brahms will post the poetry on a website. DNA has also given $1500 toward this project. A book will be published using 1440 photographs as illustrations with the poetry. D. 1440—Sylvia reported that the theme for this year's project will be"Details and Dwellings". The shoot date is Sept 10, 2011. Turn in date will be September 30. This year's show will be hung in cooperation with Judson University at the Draewell Gallery of Art at the Harm A. Weber Academic Center. The Show will run from the end of October through Thanksgiving. A reception will be held at the Gallery. Joseph Cory, the gallery director and Judson students will help with the show. Jan Reedus has also volunteered as a community member. Darleen Hulin and Natalie Shadel from the Commission also volunteered to help with the project. Carl Brahms will post the exhibition on a website after the show has been taken down. E. Walkabout—Sean Hargadon is working on upgrading and changing up Walkabout this year. The dates will be July 16, 23 and 30, ending with the Saturday of Art and Soul on the Fox. Local writers have been contacted about writing original pieces with a central theme. More to come as the project takes shape. VII. New Business A. Elgin Symphony Ideas — Sylvia Grady met with Symphony representatives. They are looking to get other artists and art groups to join with the Symphony in events. They are thinking about having local dancers and artists and performers work alongside musicians. Sylvia thought that this might be something that could be linked with the poetry from the Pop up Poetry project. She asked if there were other ideas to send them to her and she would pass them on. B. Music Festival — Sylvia Grady reported that plans are being made to organize a summer music festival with free concerts on DuPage Court. This will take place June 23, 24 and possibly the 25th. It is hoped that a diverse number of musical concerts will be held on Saturday afternoon from 12:00 till 7:00. There will be a cabaret performed at the Showcase Friday and Saturday evenings with a cost to the public. A Sunday afternoon concert on Walton Island is being considered. Butch Wilhelmi, Cherie Murphy and Barb Keselica are consulting on the project. Jan Reedus volunteered as a community member to help as did Sean Hargadon and Darlene Hulin from the Commission The next meeting will be March 14, 2011. VIII. Adjournment—The meeting was adjourned at 8:25 p.m. Motion: A motion was made by Dave Kaptain to adjourn the meeting. It was seconded by Richard Pahl. All Agreed. The motion passed. Respectfully submitted by: 1 Dl,i 31/5-i/ Sylvia Grady Cultural Arts Staff Liaison 150 Dexter Court Elgin, Illinois 60120 Cultural Arts COMMISSION Agenda Cultural Arts Commission Monday, March 14, 2011 7:00 p.m. City Hall 2nd Floor Conference Room, South Wing A. Call to Order (Hargadon) B. Roll Call (Grady) C. Citizens Forum D. Staff Report 1. Financial Report 2. Artspace 3. Art Showcase E. Approval of February 14, 2011 Minutes F. Old Business 1. Page to Stage 2. 2011 Organizational Grants 3. Kaleidoscope: Concerts on the Court 4. Walkabout 5. Art on The Eighth 6. Next Wave 7. Film Festival 8. 1440 G. Other H. New Business I. Other 150 Dexter Court Elgin, Illinois 60120 - Ale OCultural Arts COMMISSION Agenda Cultural Arts Commission Monday, April 11, 2011 7:00 p.m. City Hall 2nd Floor Conference Room, South Wing A. Call to Order (Hargadon) B. Roll Call (Grady) C. Citizens Forum D. Staff Report 1. Financial Report 2. Artspace ri" 3. Art Showcase E. Approval of March 14, 2011 Minutes F. Old Business 1. Page to Stage 2. Kaleidoscope: Concerts on the Court 3. Walkabout 4. Art on The Eighth 5. 1440 6. Pop Up Poetry 7. Adirondack Chair G. Other H. New Business 1. Elgin Art Central Website 2. Jeorge G. Holmes individual Grant I. Other • E LG IN Cultural Arts Commission Agenda Monday, May 9, 2011 7:00 p.m. City Hall 2nd Floor Conference Room, South Wing A. Call to Order(Hargadon) B. Roll Call (Grady) C. Citizens Forum D. Staff Report 1. Financial Report 2. Artspace 3. Art Showcase E. Approval of March 14, 2011 Minutes F. Old Business 1. Page to Stage 2. Kaleidoscope: Concerts on the Court 3. Walkabout 4. Art on The Eighth 5. Pop Up Poetry 6. Adirondack Chair G. Other H. New Business 1. Award Ribbons I. Other r rok ELGIN Cultural Arts Commission Minutes May 9, 2011 7:00 p.m. Call to Order(Sean Hargadon)The meeting was called to order at 7:02 p.m. II. Roll Call (Sylvia Grady) Present: Sean Hargadon, Darlene Hulin, Natalie Shadel, Carl Brahms Chuck Cassell, Craig Dresang, Absent: Richard Pahl, Mary Kirkman Unexcused: David Kaptain, Edward Zack III. Citizens Forum IV. Staff Reports A. Financial -As presented B. Artspace-Nothing to report C. Elgin Art Showcase- Nothing to report V. Approval of April 11, 2011 Minutes: Motion: A motion was made by Craig Dresang to approve the minutes. It was seconded by Natalie Shadel. Five approved. One abstained. The motion passed. VI. Old Business A. Page to Stage- Richard Pahl sent in a written report on the event. Those who were there reported that it was a successful production. Richard did another wonderful job. B. Kaleidoscope: Concerts on the Court—Sylvia reported on the progress of the music festival. She passed out the copies of the festival poster. Groups were sent a reminder and invoices for payment have been sent to purchasing. After the Art Salon the Festival Committee will meet again. C. Pop up Poetry- Sean reported that the deadline for submissions was extended. Submissions now number about 80. Carl Brahms has been posting appropriate poems on the website. The poems will be selected late May. D. Walkabout- Sean Hargadon reported on the progress of the Event. Janus, Nothing Special Productions and The Guild Theatre Group will participate. The three venues for performance are Villa Verone, The Elgin Art Showcase and Ravenheart Café. The tours will start at The Elgin Public House and end at Al's. Details for artists will be worked out. E. Art On The Eighth - Sylvia reported that all was in order for the May 13-14 event. Art will be hung on Wednesday, May 11th. She reminded Commissioners that they will be acting as hosts at the event if they can make it. Friday: Sean, Darlene, Craig and Carl. Saturday: Chuck and Natalie all volunteered. Cultural Arts Commission Minutes May 9, 2011 Page 2 F. Adirondacks -Thrones of Summer—Darlene reported that the decorating was coming along. A session was set for Tuesday, May 10 at 5. All who could help were encouraged to help. A name for the chair and location needs to be decided upon. Sylvia will check out space in the lobby of City hall where the City Manager's Office chair done by Chuck Cassell will be placed. Darlene will continue to purchase supplies. VII. New Business A. Award Ribbons - Sylvia purchased 24 award ribbons to be used as the Commission purchases artwork at Art and Soul on The Fox and Next Wave. An example was shared with the Commission. B. Volunteers -A sign-up sheet for volunteers was put out at the Green Expo. Sean was given the name of a woman that would like to get involved with Walkabout. The next meeting will be June 13, 2011. VIII. Adjournment-The meeting was adjourned at 7:45 p.m. Motion: A motion was made by Chuck Cassell to adjourn the meeting. It was seconded by Natalie Shade!. All agreed. The motion passed. Respectfully submitted by: A./ 6 IN /l Sylvia Grady Cultural Arts Staff Liaison r ELGIN Cultural Arts Commission Agenda Monday, June 13, 2011 7:00 p.m. City Hall 2nd Floor Conference Room, South Wing A. Call to Order (Hargadon) B. Roll Call (Grady) C. Citizens Forum D. Staff Report 1. Financial Report 2. Artspace 3. Art Showcase E. Approval of May 9, 2011 Minutes F. Old Business 1. Kaleidoscope: Concerts on the Court 2. Walkabout 3. Art on The Eighth 4. Pop Up Poetry 5. Adirondack Chair 6. 1440 — Needs for digital image G. Other H. New Business 1. 2012 Grant Application Changes 2. Updating of contact info I. Other J1L ELGIN Cultural Arts Commission Minutes June 13, 2011 7:00 p.m. Call to Order(Sean Hargadon)The meeting was called to order at 7:00 p.m. II. Roll Call (Sylvia Grady) Present: Sean Hargadon, Darlene Hulin, Natalie Shadel, Carl Brahms Craig Dresang, Richard Pahl, Mary Kirkman, Edward Zack Absent: Chuck Cassell III. Citizens Forum IV. Staff Reports A. Financial -As presented B. Artspace- Nothing to report C. Elgin Art Showcase - Nothing to report V. Approval of May 9, 2011 Minutes: Motion: A motion was made by Craig Dresang to approve the minutes. It was seconded by Edward Zack. Seven approved. One abstained. The motion passed. VI. Old Business A. Page to Stage- Richard Pahl is reading scripts. If a good one is found, there will be a second reading this year. B. Kaleidoscope: Concerts on the Court—Sylvia reported on the progress of the music festival. All is in order. Groups have been contacted for info for their introductions. During breaks, there will be opportunities to talk about upcoming CAC, Showcase and City events. Sylvia requested volunteers for the event. C. Pop up Poetry -Sean reported that the judges met and selected 15 poems for the project. The members will meet and select photographs to go along with the poems for the posters on Saturday, June 18. Sean will meet with Tonya Hudson to select sites for the poem posters. Carl has done a wonderful job of getting the poems to the website. The cost and size of the poem posters is being researched. The hope is to have them up in selected downtown spaces in July and remain through August. A reception may be planned as a kickoff event for the project. D. Walkabout-Sean Hargadon reported that the postcards have been ordered. The Volunteer request has been sent out. The Facebook page is up and running and he is working on a news release. Since the production is a single play, there will be a run through so that the groups can see what the others are doing. Art work will be displayed and Sean will meet with the artists about that. E. Art On The Eighth -Sylvia asked about a second event this year in November. This will be tabled for now. Cultural Arts Commission Minutes June 13, 2011 Page 2 F. Adirondacks -Thrones of Summer—Darlene turned in receipts for the chair supplies. Repairs had to be made as a letter was broken off in the moving of the chair for a WGN television report done at the library. G. 1440—Details and Dwellings—Sylvia requested the wording needed on the digital image for the show so that it could be sent to the flier designer. (300 DPI jpeg image, minimum of 800x600 for a virtual gallery on the website) VII. New Business A. Artist Workshop Event-The Commission discussed a weekend of workshops event November 5, 2011. Sean is working on getting Jim DeVita to do an acting workshop and a one man performance. Poet, Mark Doty, will be invited to do a writer's workshop. Craig has invited Susan Henshaw to do a painting workshop. Writing and acting workshops will take place at The Art Showcase. Sylvia will see if the exhibition hall at Hemmens is available for the Henshaw workshop. B. 2010 Grant Application Changes- Sylvia reminded the Commission that changes needed to be made to the 2011 Grant applications in preparation for posting on the City's website for the 2012 Grant applications. The new due date will be October 21, 2011 by 5:00 p.m. Also spaces needed to be added for the title of the project and the amount requested so that this clarified what the organization was doing and what their funding request was so that there would be no question about this as the Commissioners began to review the requests. Carl Brahms said that he would do this right away and get it to Sylvia so that it could be posted as groups were already asking questions about the 2012 grants. A discussion was held about the oral reports from the groups on the 2011 Grant awards. Sylvia will send out a reminder letter. C. Contact Information—Sylvia passed around the Commissioner's contact information to be updated and sent to the City Clerk's office. D. Artists Reception -A discussion was held about holding a reception and inviting the grant recipients to come to the Showcase and network. The Commission would talk to the groups about their mission and the Mayor would be invited to speak to the group about the City's commitment to the arts and their importance to the quality of life of its citizens. Sylvia will check with the Mayor for a date in November for this event. The next meeting will be July 11, 2011. VIII. Adjournment-The meeting was adjourned at 8:40 p.m. Motion: A motion was made by Richard Pahl to adjourn the meeting. It was seconded by Edward Zack. All agreed. The motion passed. Respectfully submitted by: v/ti, SylvFGrady Cultural Arts Staff Liaison ELGIN Cultural Arts Commission Agenda Monday, July 1, 2011 7:00 p.m. City Hall 2nd Floor Conference Room, South Wing A. Call to Order (Hargadon) B. Roll Call(Grady) C. Citizens Forum D. Staff Report 1. Financial Report 2. Artspace 3. Art Showcase E. Approval of June 13, 2011 Minutes F. Old Business 1. Kaleidoscope: Concerts on the Court 2. Walkabout 3. Pop Up Poetry 4. Adirondack Chair 5. 1440 — Details and Dwellings 6. November Workshop /Festival 7. 2012 Grant form Changes 8. Artist Reception for Grant Recipients 9. Page To Stage G. Other H. New Business 1. Next Wave 2. Film Festival I. Other Y ELGIN Cultural Arts Commission Minutes July 11, 2011 7:00 p.m. Call to Order(Sean Hargadon)The meeting was called to order at 7:00 p.m. 11. Roll Call (Sylvia Grady) Present: Sean Hargadon, Darlene Hulin, Chuck Cassell, Carl Brahms Craig Dresang, Richard Pahl, Mary Kirkman, Edward Zack Absent: Natalie Shadel III. Citizens Forum Don Haefliger-Don reported on the Independent Players 2011 grant project. He suggested that the Final Report Income and Expenditures section more closely mirror what information was asked on the grant application. Beth Boelter- Beth reported on the Elgin Children's Chorus 2011 grant project. IV. Staff Reports A. Financial -As presented B. Artspace-will be in town this week and a presentation will be made at Wednesday's City Council meeting for a request for additional TIF funds. C. Elgin Art Showcase- Nothing to report V. Approval of June 13, 2011 Minutes: Motion: A motion was made by Richard Pahl to approve the minutes. It was seconded by Mary Kirkman. Seven approved. One abstained. The motion passed. VI. Old Business A. Page to Stage- Richard has selected the next script to be read. "Hometown Girl" by Chamber Stevens. The dates for the readings have been set for November 11-13, 2011 at the Showcase. Plans are being worked on for an audition workshop for children. B. Kaleidoscope: Concerts on the Court- Sylvia reported that the festival went off without a hitch. The diversity in the music and audience was a perfect blend. The weather and space added to the festival. The Cabaret sold out both nights. The rock concert on Walton Island showcased the venue for future events. The outdoor audiences were smaller than hoped for but the events were still a success and should be considered for next year if funding permits. C. Pop up Poetry-Sean reported that the judges met and selected the photographs to match the poetry pieces. He is in the process of getting permission to use the photographs in the book. Sean has spoken with a printer about producing the posters for the downtown display. r Cultural Arts Commission Minutes July 11, 2011 Page 2 D. Walkabout-Sean stated that the rehearsals are going well. T-Shirts are in and water will be picked up this week. Artists have set up times to hang their artwork at the three venues. Sean will be sending out volunteer assignments within the next few days. Sean's wife Erin is working on the"White" paintings for the sets. Reservations are coming in but light for the first week. Sean is still in need of volunteers for the three weekends. Chuck Cassell will assist Sylvia at Al's on the 16th to help with comment cards and malts. E. Artist Reception -Sylvia reported that Mayor Kaptain is available to address the grant recipients on Wednesday, November 9, 2011 at 7:00 at the Art Showcase. Sylvia and Mary will work on refreshments F. Adirondacks -Thrones of Summer- Darlene reported that the chair has been moved to the library. She replaced the letters with metal braces. She will be turning in one additional receipt. G. 1440- Details and Dwellings -Sylvia reported that the posters, application and newspaper ad have been designed. The Daily Herald will be a sponsor. They will run the application three times. Boca Jump will post the application on line and it will be mailed out to previous year's participants. Sylvia will be meeting with Joseph Cory to work out the Judson details next month. H. 2012 Grant Application -The application for 2012 has been posted on the website. I. Artist Workshop Event-Sean reported that Jim DeVita is not available to do an acting workshop and a one man performance. He is talking with Dawn Arnold to do the same. ECC will cover the travel and housing expenses, as well as $800 towards a stipend for poet Mark Doty to do a writer's workshop. Susan Henshaw will do a painting workshop at Hemmens. Writing and acting workshops will take place at the Art Showcase. VII. New Business A. Next Wave-Sylvia was informed by Mayor Kaptain that the$2000 allocated from the CAC grant was not to be given to Next Wave because the City was giving the Next Wave Committee$10,000 instead. City Manager, Sean Stegall and Mayor Kaptain informed Sylvia that the extra$2000 from the Commission would be considered double dipping which is against City policy. A letter to this decision was given to Carl Brahms to take to the Next Wave meeting and one will be mailed to chairperson, Natalie Shade!. Motion -Richard made a motion to use that$2000 for the Artist Reception in honor of the CAC grant recipients in November. Craig Dresang seconded the motion. All approved. The motion passed. B. 2011 Elgin Short Film Festival - It was noted that there was no mention of the Cultural Arts Commission sponsorship of the Film Festival in the Hemmens brochure. The ESFF members will be reminded that on future promotions that the CAC should be mentioned. Mary and Craig are working on the Red Carpet Reception and asking area restaurants to donate appetizers for the event. Chuck, Edward and Sean will have their first meeting on judging the films this coming week. Films are starting to come in. C. J. M. Cadel-Sylvia reported that Simpson Electric donated a 3'x5' painting that was used to hide the safe in their office in Elgin. Sylvia has been doing research on the artist. He was born and trained in Italy and moved to the U.S. He exhibited work at the Art Institute of Chicago. Sylvia showed the painting to the Commission. The painting needs to be cleaned and framed. Cultural Arts Commission Minutes July 11, 2011 f Page 3 Motion -Craig Dresang made a motion that the Commission pay to have the Cadel painting framed. Chuck Cassell seconded the motion. All approved. The motion passed Carl and Craig volunteered to investigate the cost at various websites to see if it could be framed at a reasonable cost. Craig will do the framing. The next meeting will be August 8, 2011. VIII. Adjournment-The meeting was adjourned at 8:35 p.m. Motion: A motion was made by Chuck CassellI to adjourn the meeting. It was seconded by Edward Zack. All agreed. The motion passed. Respectfully submitted by: -4, 1-T t_ 2/7 lr Sylvia Grady Cultural Arts Staff Liaison r r J h ELGIN Cultural Arts Commission Agenda Monday, August 8, 2011 7:00 p.m. City Hall 2nd Floor Conference Room, South Wing A. Call to Order(Hargadon) B. Roll Call (Grady) C. Citizens Forum D. Staff Report 1. Financial Report 2. Artspace a. Shovel project 3. Art Showcase E. Approval of July 11, 2011 Minutes F. Old Business 1. Walkabout 2. Pop Up Poetry 3. 1440 — Details and Dwellings 4. November Workshop - FallBack 5. Artist Reception for Grant Recipients 6. Page To Stage 7. Cadel Frame Estimates G. Other H. New Business 1. CAC/Hemmens I. Other a. J ► ELGIN Cultural Arts Commission Minutes August 8, 2011 7:00 p.m. Call to Order(Sean Hargadon)The meeting was called to order at 7:00 p.m. II. Roll Call (Sylvia Grady) Richard Pahl, Mary Kirkman, Edward Zack, Natalie Shade!, Darlene Hulin Absent: Charles Cassell, Craig Dresang, Carl Brahms III. Citizens Forum Carl Missele- Carl reported on the 2011 grant project for Fox Valley Men of Harmony. Kathy Matthews - Kathy reported on the Elgin Youth Symphony Orchestra 2011 grant project. She also brought with her cellist, Malcolm Burke and his mother, Mrs. Donna Burke. Malcolm played a cello solo for the Commission. Kathy also presented the Commission members an EYSO, CD. Steve Hommowun -Steve reported on the 2011 grant project for Heartland Voices. Danise Habun and Jo Ann Armenta- Representing the Elgin Human Relations Commission and the Gail Borden Foundation, the ladies spoke on the hopes to bring an art exhibit to the library featuring work that shows the influence of African Artists on Mexican Art. IV. Staff Reports A. Financial - As presented B. Artspace -Twelve shovels were distributed to twelve area artists to decorate for the ceremonial groundbreaking. The shovels will be put on display after the ceremony. C. Elgin Art Showcase - Nothing to report. V. Approval of July 11, 2011 Minutes: Motion: A motion was made by Richard Pahl to approve the minutes. It was seconded by Mary Kirkman. Seven approved. One abstained. The motion passed. VI. Old Business A. Page to Stage - Nothing new to report at this time. B. Pop up Poetry- Sean reported that he is still trying to get photographers approval to use their work in the book. C. Walkabout-Sean Hargadon reported that the event received great press coverage and was well received by the public and groups that performed. Sean thanked the Commissioners that volunteered and worked on the project. D. Artist Reception - Mary reported that she and Sylvia met to work on the reception. Cuisine America will provide chocolate themed pastries and fruit.Wine will be served. The bartender has been reserved. There will be music before and after the Mayor's talk. Sylvia requested that names and addresses of the artists that received grants or participated in Commission events be given to her as soon as possible. Invitations and evites will be sent. Cultural Arts Commission Minutes August 8, 2011 Page 2 E. Adirondacks -Thrones of Summer- Darlene and Sean reported that the chair has been moved to Sean Hargadon's home. It was bid on and given to Sean for safe keeping. F. 1440 - Details and Dwellings -Sylvia reported that the posters are being distributed. Judson will split the cost of a reception with the Commission. The date for that is Friday, November 4, 2011. Judson students will help hang the show. G. 2012 Grant Application -The application for 2012 has been posted on the website. H. Artist Workshop Event- FallBack Sean reported that Dawn Arnold will do the acting workshop. Susan Henshaw will do a painting workshop at Hemmens. Sean is working on getting Kevin Stein for the writing workshop and tie that in with the Pop Up Poetry project. Writing and acting workshops will take place at The Art Showcase. E. Cadel Painting - Sylvia reported that Artistic Framing can do a frame for around $300. Sylvia will work on cleaning the painting and get it to Artistic framing Motion: A motion was made by Richard Pahl that we take the money to purchase a frame for the Cadel painting from the Miscellaneous fund It was seconded by Edward Zack. All approved. The motion passed. F. Film Festival - Edward Zack reported that the preliminary judging committee met. A new category of costume, makeup and set design was added to the rubric. The committee is waiting for Karla Persky to load the films to the website so that they may be viewed. VII. New Business A. CAC/Hemmens Board -The City Council will vote to approve the combining of the two on August 10, 2011. The combined Commission will meet on Sept 12, 2011. Sean will remain the chairperson. As terms expire, the positions will not be replaced until the Commission returns to a 10 member Commission. The next meeting will be September 12, 2011. VIII. Adjournment-The meeting was adjourned at 7:45 p.m. Motion: A motion was made by Richard Pahl to adjourn the meeting. It was seconded by Mary Kirkman. All agreed. The motion passed. Respectfully submitted by: ` L/ c, i Sy'Iia Grady -� Cultural Arts Staff Liaison li ► ELGIN Cultural Arts Commission Agenda Monday, September 12, 2011 7:00 p.m. City Hall 2"d Floor Conference Room, South Wing A. Call to Order (Hargadon) B. Roll Call (Grady) 1. Introduction of new members C. Citizens Forum D. Staff Report 1. Financial Report 2. Artspace a. Shovel Project 3. Showcase E. Approval of August 8, 2011 Minutes F. Old Business 1. Pop Up Poetry 2. 1440 — Details and Dwellings 3. November Workshop - FallBack 4. Artist Reception for Grant Recipients 5. Page To Stage 6. Cadel Frame 7. Film Festival G. Other H. New Business 1. Organizational vs. Individual Grants 2. Blended Commission/Board re- I. Other flh , �, . ELGIN Cultural Arts Commission Minutes September 12, 2011 7:00 p.m. Call to Order(Sean Hargadon) The meeting was called to order at 7:03 p.m. II. Roll Call (Sylvia Grady) Richard Pahl, Mary Kirkman, Edward Zack, Natalie Shadel, Darlene Hulin Charles Cassell, Craig Dresang, Carl Brahms, Sean Hargadon Jeff Grosser, Joann Hartmann, Karri Klemmer, Joe Vassallo, Richard Dunne, Butch Wilhelmi After Call to Order introductions of new members was made. Ill. Citizens Forum IV. Staff Reports A. Financial -As presented B. Artspace—Twelve shovels are on display off the City Hall lobby. The ground breaking will officially take place late September or early October at this point. Artspace will be contacting the area Arts groups to enlist their help in getting the word out about space available in the apartment complex. C. Elgin Art Showcase—The 2012 calendar and artist exhibitions are starting to be scheduled. V. Approval of August 8, 2011 Minutes: Richard Pahl suggested to amend the minutes to state that the money used for the framing of the Cadet painting be added to the minutes along with the account number and fund being used. Motion: A motion was made by Richard Pahl to approve the minutes as amended.. It was seconded by Mary Kirkman. Eight approved. Six abstained. The motion passed. VI. Old Business A. Page to Stage— Richard Pahl reported that a new play had been chosen and cast. The author is refining the script and the first table reading is set for September 21 at the Showcase. B. Pop up Poetry—Sean reported that he is working on gathering photographer's permission to use their work. If he cannot get it this week he will look at the new 1440 photographs. Sean is hoping that he can have the posters up in October and include a reading and finalize the project at the FallBack weekend in November. Craig Dresang suggested we get a legal release form drawn up so that if the photographs were to be used in the future, the City would have the rights. Sylvia will look into that for next year's project. C. Artist Reception —Sylvia and Mary continue to work on the event. Invitations are being worked on and will be sent out in October. D. 1440—Details and Dwellings—Sylvia reported Photos are starting to come in. She will be meeting with Joe Cory from Judson University to finalize the Opening Reception plans. The reception will be held at the Draewell Gallery of Art in the Harm A. Weber Academic Center on November 4 from 7 to 8:30 p.m.; Judson University will split the cost of the reception. Guttural Arts Commission Minutes September 12, 2011 Page 2 E. Artist Workshop Event- FallBack-Sean reported that Dawn Arnold will do the acting workshop and a one woman performance on Saturday, November 5. Susan Henshaw will do a painting workshop at Hemmens from 10 to 1:30 p.m. on Saturday, November 5 as well. Craig will get a list of materials and further information this coming week. Sean is still working on getting Kevin Stein for the writing workshop and tie that in with the Pop Up Poetry project. If Mr. Stein is not available Rachel Tezza from ECC will help find another author/writer for the event. Writing and acting workshops will take place at the Art Showcase. F. Cadel Painting—Sylvia reported that the framing is done and that the Hemmens'staff will pick the painting up from Artistic Framing this week and hang it at Hemmens for all to enjoy. Sylvia will type up a short history on the piece and frame it to be hung by the painting. G. Film Festival—Joe Vassalo reported that 170 votes were made at the Next Wave Salon for the People's Choice award. All is in order for the event. In the Neighborhood Deli is doing the food again. The Red Carpet Reception will be on the Hemmens stage this year. Out of 46 films sent in 6 films were chosen to view at the event. It is now an international festival as a film from Russia was submitted. VII. New Business A. Hemmens Report—Butch reported on Hemmens and the upcoming October performances. Sylvia will add his report to the Staff Report section of the meeting for the October meeting. B. Duties of the new Commission— Richard Dunne raised the question as to what would be expected of the new Commission. Sylvia will bring copies of the ordinance that created the new Commission to the next meeting. C. Organizational —Individual Grants—Sylvia reported that the 2012 Grant forms were sent out. She spoke with Art For All and Men of Harmony to explain the pros and cons of both for their groups. Craig voiced a concern about whether or not funding for the Arts would be cut and what line items would remain on the budget for 2012 particularly for Elgin OPERA. Richard Dunne commented that nothing will be decided until late November and finalized in December, 2011. He said he would discuss the matter with the Mayor. D. Nightmare On Chicago Street—Sylvia and Butch gave details of the Halloween event sponsored by the City. It will be held October 29 from 6 to 11 pm on Chicago Street from Douglas to Villa. The street will be closed and designed and decorated as a movie set. Music and food will be available. The event is for those 17 and older. Sylvia asked for those that might want to help to set up or help make the decorations contact her. The next meeting will be Monday, October 10, 2011. VIII. Adjournment -The meeting was adjourned at 8:45 p.m. Motion: A motion was made by Craig Dresang to adjourn the meeting. It was seconded by Mary Kirkman. All agreed. The motion passed. Respectfully submitted by: / ■ to /r �/ Syl la Grady Cultural Arts Staff Liaison ELGIN Cultural Arts Commission Agenda Monday, October 10, 2011 7:00 p.m. City Hall 2"d Floor Conference Room, South Wing A. Call to Order (Hargadon) B. Roll Call (Grady) C. Citizens Forum D. Staff Report 1. Financial Report 2. Artspace 3. Art Showcase 4. Hemmens E. Approval of September 12, 2011 Minutes F. Old Business 1. Pop Up Poetry 2. 1440 — Details and Dwellings 3. November Workshop - FallBack 4. Artist Reception for Grant Recipients 5. Page To Stage 6. Grant Information Review 7. Commission Ordinance G. Other Old Business H. New Business 1. Next Wave Art Salon 2. Approval of April 7, 2011 Hemmens Advisory Board Minutes �r�. I. Other New Business • J1L ELGIN Cultural Arts Commission Minutes October 10, 2011 7:00 p.m. Call to Order(Sean Hargadon) The meeting was called to order at 7:04 p.m. II. Roll Call (Sylvia Grady) Richard Pahl, Mary Kirkman, Edward Zack, Natalie Shade!, Darlene Hulin Charles Cassell, Carl Brahms, Sean Hargadon, Joe Vassallo, Richard Dunne, Butch Wilhelmi Excused: Jeff Grosser, Joann Hartmann, Craig Dresang Absent: Karri Klemmer, III. Citizens Forum IV. Staff Reports A. Financial—As presented B. Artspace—The official groundbreaking ceremony is set for October 18, 2011. Invitations have been sent out. Artspace is paying for the ceremony. C. Elgin Art Showcase— Nothing to report. D. Hemmens— Butch reported that the Film Festival was a success. It was mentioned that having the reception on the Hemmens stage was a nice touch. Improv theatre continues in the lower level. Next Show for the main stage is set for October 18th, Colin Mochrie and Brad Sherwood. V. Approval of September 12, 2011 Minutes: Motion: A motion was made by Chuck Cassell to approve the minutes as amended. It was seconded by Joe Vassallo. All approved. The motion passed. VI. Old Business A. Page to Stage—Richard Pahl reported that printed material has arrived and asked Commissioners to take posters and fliers to distribute. The press release is out. Richard Dunne suggested that the performances be marketed to the veteran's organizations in town. Richard asked for volunteers to help with three nights of the events. B. Pop up Poetry—Sean brought examples of the layout for the poetry posters. The posters will be put on display at the Showcase during the FallBack poetry reading. He is still working on getting the OK for the photographs. The poets have been invited to attend the FallBack event. Certificates of participation will be presented there. C. Artist Reception —Sylvia reported that all is in order and RSVPs are coming in. A reminder will be sent out the end of the month. D. 1440—Details and Dwellings—Sylvia reported that the show has been selected and numbers around 80. The quality of the submissions has gotten stronger over the years. The selected photos have been taken to Artistic framing to be covered. She reported that only a few of the artists submitted discs with their photos. Butch Wilhelmi and Richard Dunne are l going to check City scanners to see if all the photos can be scanned and put on the web after the show comes down in late November. The reception will be held at the Draewell Gallery of Art in the Harm A. Weber Academic Center,Judson University on November 4 from 7 to 8:30. Joe Cory from Judson is printing up postcards with one of the photo images on it to advertise the show and will send that out to Judson's staff and funders. Cultural Arts Commission Minutes October 10, 2011 'Page 2 E. Artist Workshop Event— FallBack-Sean reported that the poster has been designed and email blast sent out. The 1440 Friday reception has been added to the weekend's events. Because of the music tie in with the Sunday performance, Sean will contact the symphony for additional coverage. Sylvia has contacted Cuisine America to provide food for Saturday's and Sunday's reception. F. Grant Information Process Review—The CAC Grant form was gone over and the review process explained in preparation for the October deadline of the 2012 Organizational Grant Applications. G. Commission Ordinance—The ordinance was given to each Commissioner and reviewed. VII. New Business A. Hemmens Board Approval of April 7, 2011 Minutes— Butch presented a copy of the April 7 minutes. Motion—Joe Vassallo made a motion to accept the minuets as presented. Natalie Shadell seconded the motion. One approved. Nine abstained. The motion passed. B. Next Wave—Sean Hargadon and Carl Brahms proposed that the Commission adopt the Next Wave Art Salon as one of their projects for 2012. A discussion followed about the event and the process by which it was organized and developed. The Commissioners were excited about the project and idea of making it their own. Many ideas were tossed around about expanding the project. Volunteers from the community would be asked to help with the project. Motion—Mary Kirkman made a motion to adopt the Next Wave Art Salon as a Cultural Arts Commission project in 2012. Edward Zack seconded the motion. All agreed. The motion passed. C. Commissioner Leaving—Chuck Cassell announced that this would be his last meeting as his term was up November 1. All expressed their thanks for his service to the Commission. The next meeting will be November 14, 2011. VIII. Adjournment-The meeting was adjourned at 8:15 p.m. Motion: A motion was made by Carl Brahms to adjourn the meeting. It was seconded by Richard Pahl. All agreed. The motion passed. Respectfully submitted by: / / # tit.-t ////5—//7 S is Grady i` % Cultural Arts Staff Liaison '.-/ r J �1 ELGIN Cultural Arts Commission Agenda Monday, November 14, 2011 7:00 p.m. City Hall 2nd Floor Conference Room, South Wing A. Call to Order (Hargadon) B. Roll Call (Grady) C. Citizens Forum D. Staff Report 1. Financial Report 2. Artspace 3. Art Showcase 4. Hemmens rbk E. Approval of October 10, 2011 Minutes F. Old Business 1. Pop Up Poetry 2. 1440 — Details and Dwellings 3. November Workshop - FallBack 4. Artist Reception for Grant Recipients etc. 5. Page To Stage G. Other Old Business H. New Business 1. Recognition of Chuck Cassell's Service to Commission 2. 2012 CAC Grant Review I. Other New Business r ELGIN Cultural Arts Commission Minutes November 14, 2011 7:00 p.m. Call to Order(Sean Hargadon)The meeting was called to order at 7:03 p.m. II. Roll Call (Sylvia Grady) Richard Pahl, Mary Kirkman, Edward Zack, Natalie Shadel, Kerri Klemmer, Carl Brahms, Sean Hargadon, Joe Vassallo,Jeff Grosser, Craig Dresang, Cherie Murphy Excused: Darlene Hulin, Richard Dunne, Butch Wilhelmi Sylvia Grady read a letter of resignation from Joann Hartmann. As of Nov. 15th Joann was relieved of her position as Commissioner. III. Citizens Forum IV. Staff Reports A. Financial—Sean Hargadon requested that the 11/6 reception cost be moved from Pop Up Poerty to Artist Salon account. B. Artspace— Nothing to report. C. Elgin Art Showcase— Nothing to report. D. Hemmens—No report given. V. Approval of October 10, 2011 Minutes: Motion: A motion was made by Richard Pahl to approve the minutes. It was seconded by Edward Zack. All approved. The motion passed. VI. Old Business A. Page to Stage—Richard Pahl reported that it was another successful event. It was an enjoyable experience for the playwright, actors and crew. Richard thanked Mary, Sean, Natalie and Sylvia for their help and support. B. Pop up Poetry—Sean reported that FallBack was the preview of the posters. They were well received by all. Many of the poets and 1440 photographers attended the poetry reading and picked up their certificates. Sean will be working with the Library to have the posters hung as part of National Poetry month in 2012. Haag Publishing is working on the book printing. C. Artist Reception—Sylvia and Mary reported that the reception was a success. About 35 were in attendance. The Mayor did a great job in speaking on the importance of the Arts to the quality of life in the City. D. 1440—Details and Dwellings—Sylvia reported that the opening reception was well attended. The Judson gallery staff did a wonderful job with the hanging of the show. There were many new photographers in attendance and requested that their information be added to the 1440 contact list. Sylvia thanked all that helped in making the show and project a success. Culturfi1Arts Commission Minutes November 14, 2011 Page 2 E. Artist Workshop Event— FallBack-Sean reported that the event was a success. The workshops were full and artists and writers had to be turned away. This event brought many area artists and performers together for the first time. The success of this weekend shows the need to grow this concept in 2012. VII. New Business A. Recognition of Service—As tradition dictates the Commission discussed recognition of Chuck Cassell's term and contribution to the Commission. Motion—Joe Vassallo made a motion to purchase a gift certificate to Villa Verone. Mary Kirkman seconded the motion. All approved. The motion passed. B. 2012 Grant Review—Ten Organizational Commission grants were presented, discussed at length and voted on. Two grant applications were disqualified. The ballots of the eight that were voted on were collected and given to Sean Hargadon in sealed envelopes. He and Richard Pahl will enter the data into the grant software and calculate totals and monetary amounts and send the results to Sylvia this week. Nothing more will be done until the City budget has been finalized by City Council and the Commission budget has been announced. C. Interactive Public Meeting—Sylvia made the Commissioners aware of the City Council talk back session at the Centre on Saturday, November 19, from 9 a.m. to noon. She encouraged all to attend and voice their support for the Arts and to pass the information on to all members of their groups and organizations. The next meeting will be December 12, 2011. VIII. Adjournment—The meeting was adjourned at 8:50 p.m. Motion: A motion was made by Richard Pahl to adjourn the meeting. It was seconded by Joe Vassallo. All agreed. The motion passed. Respectfully submitted by: a Sylvia Grady Cultural Arts Staff Liaison r A ELGIN Cultural Arts Commission Agenda Monday, December 12, 2011 7:00 p.m. City Hall 2nd Floor Conference Room, South Wing A. Call to Order (Hargadon) B. Roll Call (Grady) C. Citizens Forum D. Staff Report 1. Financial Report 2. Artspace 3. Art Showcase 4. Hemmens E. Approval of November 14, 2011 Minutes F. Old Business 1. Pop Up Poetry 2. 1440 — Details and Dwellings 3. 2012 Organizational Grants G. Other Old Business H. New Business 1. 2012 possible CAC Budget I. Other New Business r