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HomeMy WebLinkAbout2010 Cutural Arts Commission , ,(2 150 Dexter Court Elgin, Illinois 60120 OCultural Arts COMMISSION Agenda Cultural Arts Commission Monday, January 11, 2010 7:00 p.m. City Hall 2nd Floor South Conference Room, South Wing A. Call to Order (Hargadon) B. Roll Call (Grady) C. Citizens Forum (Items not on the Agenda) D. Staff Reports 1. Financial Report 2. Artspace 3. Art Showcase E. Approval of December 14, 2009 Minutes F. Old Business 1. Grant Processing 2. 2009 End of Year Purchases 3. 2010 Budget 4. CAC Grant Application Revisions G. Other Old Business H. New Business I. Other New Business • 150 Dexter court Elgin, Illinois 601 20 Cultural Arts Commission iJIeeting Minutes January 11, 2010 7:00 p.m. Call to Order(Sean Hargadon): The meeting was called to order at 7:00 p.m. IL Roll Call (Sylvia Grady) Present: Sean Hargadon. Craig Dresang, Carl Brahms. Natalie Shadel; Richard Pahl, Mary Kirkman Excused Absence: Dave Kaptain, Chuck Cassell Unexcused Absence: James Breoenzer ?ll. Citizens Forum IV. Staff Reports A. Financial - The 2010 Budget with 661,000 as the starting balance was presented. B. Artspace - A meeting is set with IDAH to help with our application on January 2'1. A request for letters of support has gone cut The pre-application date has been set for February 15. 2010. C. Elgin Art Showcase— Floors are being done. The hallway has a fresh coat of paint. The first event is Sunday, January 17. V. Approval of December 14, 2.009 Minutes. Motion: A motion was made by Richard Pahl to approve the minutes. It was seconded by Mary Kirkman. All agreed. The motion passed. Vi. Old Business A. 2010 Grant Processing - The CAC Grant requests tc;r the 10 applications will be presented to the City Council on January 13. 2010. The Grcupc have been notified of their awards. pending Council approval. PSA are being drawn up. Hopefully the groups will be able to receive their checks by mid February if all is approved. B. 2009 Purchases - The 10 A-Frame signs are in and stored at the Showcase. The burg_undy drape is in, as well as the steel shelving units. Sean will make arrangements to install the shelving at the Showcase. Banners will be ordered for the Showcase block lamp posts on Division Street. 0900 has been encumbered from the 2009 CAC budget to cover this project. C. CAC Grant Application Revisions - A disctsr:on was held as to how to proceed with t, process. Motion: A motion was made by Craig Dresang to set up a con imitien to work on revisions to the CAC Grant application. It was seconded by Natalie Shadel. All agreed. The motion passed. Richard Pahl will Chair the Committee. Mary [Kirkman, Carl Brahma, Craig Drosanc;. Notale Shadel. and Sean Hargadon will serve as members. The group will meet on January 30. 2010 at 10:30 at Ravenheart Cafe. Cultural Arts Commission Minutes . ' January 11, 2010 Page 2 D. Marketing the Cultural Ads Commission - Sean and Craig will write up an article for release ase about the Individual Grant process. A discussion followed about the interne: at social media and how the CAC can or cannot use this for their purposes. (Sylvia will ch eck into this and have Sue Olafson (;ome to the next meeting to discuss his with the group). VI!. New Business A. Dates set for 2010 CAC events: y Art On The Eighth - April 9 and 10 • '1440 "Iconic Elgin" - Late May Shoot Date, Mid June turn in. July Show at the Hemrnens. • Page to Stage -July 10 The next meeting will or eb:ruary S, 2010. Viii. Adjournment—The meeting was adjourned at 7:55 p.m. Motion: A motion was made by Craig Dresang to adjourn the fleeting. It was second by Ctrl Brahms. All agreed. The motion passed. Respectfully submitted by: 4-4—L.,...,-- Ail c„Z..//OA • r - Sy1 ra Grady Cultural Arts Staff Liaison Approved as amended 6 approved, 2 obstained r (6- et 150 Dexter Court Elgin, Illinois 60120 OCultural Arts COMMISSION Agenda Cultural Arts Commission Monday, February 8, 2010 7:00 p.m. City Hall 2nd Floor South Conference Room, South Wing A. Call to Order (Hargadon) B. Roll Call (Grady) C. Citizens Forum (Items not on the Agenda) 1. Sue Olafson D. Staff Reports 1. Financial Report 2. Artspace 3. Art Showcase E. Approval of January 11, 2010 Minutes F. Old Business 1. Grant Application Revisions 2. 2010 CAC Projects a. Art On The Eighth b. 1440 "Iconic Elgin" c. Page To Stage G. Other Old Business H. New Business 1. Individual Grant Application — Nothing Special Productions I. Other New Business (6- 11°, 150 Dexter Court Elgin, Illinois 60120 'Cultural Arts COMMISSION Cultural Arts Commission Meeting Minutes February 8,2010 7:00 p.m. Call to Order(Sean Hargadon): The meeting was called to order at, 7:00 p.m. II. Roll Call(Sylvia Grady) Present: Sean Hargadon, Craig Dresang, Carl Brahms,Natalie Shadel,Richard Pahl,Mary Kirkman, Dave Kaptain, Chuck Cassell, Unexcused Absence: James Bregenzer III. Citizens Forum A. Ruben Lopez-Presented a request for an Individual Grant for Al Ayre Musical Ensemble B. Sue Olafson-Explained the City's procedures and answered questions about the CAC setting up a website with Arts event calendar with links to other groups. If done, it would have to have the City's approval and the design would have to have the same look as the City's site. The staff liaison would have to be in charge of its updates,but a co-administrator from the CAC could help. C. Brian Rohde-Brian submitted a request on behalf of Nothing Special Productions for the production of The Mad King of Scotland. Mikey Laird and Nick Cardiff were also present. IV. Staff Reports A. Financial-No changes since the January posting. Project numbers are being set-up for the special events. B. Artspace-A conference call will be held with NEA and Illinois Arts Council with information about the City applying for a$25,000 grant to the project C. Elgin Art Showcase-Tech room reorganization will take place on Wednesday,February 10. V. Approval of January 11,2006 Minutes One omission was noted. Natalie Shadel was to be added to the Grant Revision Committee. Motion: A motion was made by Richard Pahl to approve the minutes as amended. It was seconded by Mary Kirkman. Six agreed.Two abstained. The motion passed. VI. Old Business A. 2010 Grant Application Revisions-The Committee met and worked on simplifying the application. Richard addressed the Committee about the changes. Carl will be working on revising the application. A copy will be sent to Sylvia by February 24, 2010. This will be included in the March packet for all to review and dicsuss at the next meeting. Once the changes have been approved, a workship will be set up with the Arts Groups to explain the new application and grant process. Cultural Arts Commission Minutes February 8, 2010 Page 2 A workshop on the Individual Grants will also be arranged. Craig will take the lead on these workshops. The Grant committee will meet again on February 20. B. 2010 CAC Projects: 1. Art On The Eighth-The artists have been selected and the poster design has begun. A meeting of the participants will take place on February 24. 2. 1440"Iconic Elgin"-Tentative Dates are: • May 16-Shoot Date • June 4-Turn in date and judging • July 26-Taking Show Down C. Page to Stage-The date has been set for July 10, 2010. There will be a writer's workshop during the day. The title of the workshop is,"So you think you can write,then let's get started". Richard is working on getting contacts to get the word out about the workshop. Students and adults will be encouraged to attend. VII. New Business A. Brian Rohde/Nothing Special Productions Individual Grant-$1000 Motion: Craig Dresang made a motion to approve the request. Mary Kirkman second the motion. All agreed.The motion passed. B. Ruben Lopez/A1 Ayre Individual Grant-$1000 Motion: Mary Kirkman made a motion to approve the request. Richard Pahl second the motion. /�► All agreed.The motion passed. Sylvia will request that both groups give credit to the Elgin Cultural Arts Commission and the City of Elgin if they take their productions to venues outside the City. The next meeting will be March 8,2010. VIII. Adjournment—The meeting was adjourned at 9:13 p.m. Motion: A motion was made by Craig Dresang to adjourn the meeting. It was second by Richard Pahl. All agreed. The motion passed. Respectfully submitted by: 3/7/ Sylvi rady Cultural Arts Staff Liaison ,�� 150 Dexter Court Elgin, Illinois 60120 ''' Cultural Arts Agenda Cultural Arts Commission Monday, March 8, 2010 7:00 p.m. City Hall 2"d Floor Conference Room, South Wing A. Call to Order (Hargadon) B. Roll Call (Grady) C. Citizens Forum (Items not on the Agenda) D. Staff Reports 1. Financial Report 2. Artspace 3. Art Showcase E. Approval of February 8, 2010 Minutes F. Old Business 1. Grant Revisions 2. Page to Stage/Writing Workshop 3. Art On The Eighth 4. Arts Webpage 5. December 2009 purchases a. Banners b. IKEA Shelving G. Other Old Business H. New Business 1. Walkabout 2. Business Cards 3. Grant Writing Workshop Other New Business rE, 150 Dexter Court Elgin, Illinois 60120 OCultural Arts COMMISSION Cultural Arts Commission Meeting Minutes March 8, 2010 7:00 p.m. Call to Order (Sean Hargadon) II. Roll Call (Sylvia Grady) Present: Sean Hargadon, Craig Dresang, Natalie Shade!, Richard Pahl, Mary Kirkman, Dave Kaptain, Chuck Cassell Excused Absence: Carl Brahms Unexcused Absence: James Bregenzer Ill. Citizens Forum IV. Staff Reports A. Financial-No changes since the February posting. B. Artspace-IDAH made a visit to the Elgin site. Artspace will be informed mid March as to proceed with the official applicaton for 2010 funding. C. Elgin Art Showcase-The City is working on an event with ESO to entertain German businesses and introduce them to the arts in Elgin. The event is set for Sunday, March 28. V. Approval of February 8, 2010 Minutes Motion: The motion was made by Richard Pahl to approve the minutes as read. It was seconded by Chuck Cassell. All agreed. The motion passed. VI. Old Business A. 2010 Grant Application Revisions -a copy of the 2011 Grant application was presented to the Commission. Carl Brahms was commended for getting the document ready with all the changes. A brief discussion followed. The Commission will read over the document and be prepared to make any corrections or additional changes at the April meeting. B. 2010 CAC Projects a. Art On The Eighth- Sylvia asked for volunteers to help on the two evenings of the event. Friday, April 9 Saturday, April 10 Craig Richard Natalie Sean Mary Natalie Richard Chuck Cultural Arts Commission Minutes ' March 8, 2010 Page 2 Wednesday set up will take place at 6:30 p.m. Anyone that is available can come and help. Mary will set up a radio spot to help market the event. b. 1440 "Iconic Elgin"-Dates are: May 16-Shoot Date June 4-urn in date and Judging July 8-Hanging of Show at Hemmens July 26-Taking Show down Information will be sent to have a poster and application blank designed. The Courier News will be sponsor again. c. Page to Stage-There will be two staged readings, Friday and Saturday. Cast has been selected and there will be a first reading on Monday, March 15. Writers Workshop application and information will be posted on the City's website. Richard will contact area schools. Fees have been set at $20 with a student rate of $15. d. Webpage-The City will try and work through the red tape and look into getting the Commission a Webpage/facebook page. e. December purchases-Banners are hung on Division Street. Sean is working on getting the correct hardware to hang the IKEA unit. Motion: A motion was made by Chuck Cassell to purchase the additional hardware for the IKEA unit. Craig Dresang seconded the motion. All agreed. The motion passed. f. Removal of Members-James Bregenzer has not made the last 4 meetings. He has not responded to phone or email contacts. Sylvia will notify the City Clerk's Office and request that James be notified of his dismissal from the Commission. VII. New Business A. Walkabout-Sean reported that the event would run three Saturdays, July 31, August 7 and 14. There will be 5 groups invited to participate. The performances may have a specific theme. Groups are going to be asked to get more involved by supplying volunteers and marketing the event. Sean will be setting up committees to help with specific tasks. B. Diane Keys Individual Grant-$1000 Art Installation Motion: Mary Kirkman made a motion to approve the request on the Individual Grant for $1000. Chuck Cassell seconded the motion. C. Business Cards-Sylvia brought the idea to Rick Kozal and was told that it was not appropriate for the Commission to have business cards. D. Grant Writing Workshop-The workshop will be held April 20 at the Showcase from 7 p.m. to 9 p.m. Craig Dresang and Sean will present the grant information. Craig will get Sylvia information about the workshop and she will email it to the City's artist and have it posted on the City's website. Cultural Arts Commission Minutes March 8, 2010 Page 2 E. Independent Change of Show Notification-Independent Players will be doing their grant shows at two separate times instead of in repertoire. The second show will be in October. The next meeting will be April 12, 2010. VIII. Adjournment-The meeting was adjourned at 8:20 p.m. Motion: A motion was made by Richard Pahl to adjourn the meeting. It was seconded by Natalie Shade!. All agreed. The motion passed. Respectfully submitted b : / .. ,V/V70 Syly,- Grady Cultural Arts Staff Liaison r r ' 150 Dexter Court Elgin, Illinois 60120 Cultural Arts COMMISSION Agenda Cultural Arts Commission Monday, April 12, 2010 7:00 p.m. City Hall 2"d Floor Conference Room, South Wing A. Call to Order (Hargadon) B. Roll Call (Grady) C. Citizens Forum (Items not on the Agenda) D. Staff Report 1. Financial Report 2. Artspace 3. Art Showcase E. Approval of March 8, 2010 Minutes F. Old Business 1. Grant Revisions 2. Page to Stage/Writing Workshop 3. Art On The Eighth 4. December 2009 purchases a. IKEA Shelving 5. Walkabout 6. Grant Writing Workshop 7. 1440: Iconic Elgin G. Other H. New Business 1. Artist Co-op 2. Elgin Short Film Festival 3. Unpaid Internship 4. Miller Individual Grant I. Other New Business (6-40" 150 Dexter Court Elgin, Illinois 60120 'Cultural Arts COMMISSION Cultural Arts Commission Meeting Minutes April 12, 2010 7:00 p.m. Call to Order(Sean Hargadon): The meeting was called to order at 7:03 p.m. II. Roll Call (Sylvia Grady) Present: Sean Hargadon, Craig Dresang, Richard Pahl, Mary Kirkman, Dave Kaptain, Chuck Cassell, Carl Brahms Unexcused Absence: James Bregenzer Excused Absence: Natalie Shadel III. Citizens Forum; Coleman Miller presented an Individual Grant request for$1000 for a sculpture project and exhibition. IV. Staff Reports A. Financial–Sylvia reported that the banners had been paid for and additional money from that project number was put back into the general fund. B. Artspace–Artspace will present at the next City Council meeting. The Elgin project is one of 33 left from 160 presented for IDAH funding. C. Elgin Art Showcase- Nothing new to report. V. Approval of March 8, 2010 Minutes: Richard noted that the date for the CAC Grant work shop should be changed from April 2 to April 20. Motion: A motion was made by Richard Pahl to approve the minutes as amended. It was seconded by Chuck Cassell. Six agreed. One abstained. The motion passed. VI. Old Business A. 2010 Grant Application Revisions -Carl Brahms was commended for the great work on putting the new documents together. (Organizational as well as Individual) A brief discussion followed. There were a few additional changes to be made. Carl will make the changes and get the new documents to Sylvia to get ready for the Grant Workshop. B. Art On The Eighth -Sylvia reported on the event and thanked all that helped. The attendance doubled from the salon in December of 2009. The artists were excited by the turn out and response to the event. C. 1440 "Iconic Elgin" - Dates are: • May 16- Shoot Date • June 4-Turn in date and Judging • July 8 - Hanging of Show at Hemmens • July 26-Taking Show down Packets have been sent out to area schools and colleges. Photographers that have participated in past years received entry forms in the mail. Mary Kirkman will set up a radio interview on WRMN. CNews will run a feature story and have entry form/poster in twice. Sylvia asked the Commissioners to take posters and fliers to help place around the area. Cultural Arts Commission Minutes April 12, 2010 Page 2 rik D. Page to Stage- Richard Pahl is working on getting information out to area teachers about the Writer's Workshop. He is hoping that the response will require a second session. A first reading of the Page to Stage script was held. E. December Purchases-Sean Hargadon installed the IKEA unit at the Showcase and turned in the receipt for the extra hardware. Sean was thanked for his work. F. Walkabout-Sean reported on the event. There are 5 groups that will perform. Richard Pahl will oversee the productions. There will be a site tour to look at possible venues for the productions. No specific theme will be chosen, but it is hoped that the choice of the one act will tie into the location of the production G. Grant Writing Workshop- Craig Dresang and Sean met to prepare the grant information. Craig worked up a handout that outlines the changes in the applications. Sylvia will run of copies of the presentation material as well as copies of the new applications. Commissioners were encouraged to attend the workshop H. Elgin Short Film Festival -The$2000 has been transfered into the ESFF account. Richard Pahl, Mary Kirkman, and Chuck Cassell will serve on the film judging panel with Sylvia. VII. New Business A. Artist Co-op-Sylvia reported that she has been working with Cherie Murphy and Tonya Hudson from DNA on exploring the possibility of assisting a group of local artists in starting a small retail gallery in an empty store front on Douglas Avenue. A questionnaire has been sent out for feedback from area artists. The initial response has been good. A meeting will be held on April 29th for interested artists. B. Colman Miller Individual Grant- No action was taken. Sylvia will request that Coleman attend the Grant Workshop and use the new form to submit his request. C. Nancy Howe Individual Grant- No action was taken. Sylvia will request that Nancy attend the Grant Workshop and use the new form to submit her request. D. Unpaid Internship-There has been a posting requesting unpaid internships to help work on special summer projects. If selected, the students would have to go through a background check through Human Resources. E. Arts Website -Sylvia reported that the City is working with a company to design a website that would display all events and productions at the various City venues. Dave Kaptain reported that he is working on a website, independent of the City that would allow all not for profits to list their events. The next meeting will be May 10, 2010. VIII. Adjournment—The meeting was adjourned at 9:03 p.m. Motion: A motion was made by Richard Pahl to adjourn the meeting. It was seconded by Craig Dresang. All Agreed. The motion passed. Respectfully submitted by: • po, jyy I a • Sylvia Grady Cultural Arts Staff Liaison 150 Dexter Court Elgin, Illinois 60120 OCultural Arts COMMISSION Agenda Cultural Arts Commission Monday, May 10, 2010 7:00 p.m. City Hall 2nd Floor Conference Room, South Wing A. Call to Order (Hargadon) B. Roll Call (Grady) C. Citizens Forum (Items not on the Agenda) D. Staff Report 1. Financial Report 2. Artspace 3. Art Showcase E. Approval of April 12, 2010 Minutes F. Old Business 1. Grant Applications 2. Page to Stage/Writing Workshop 3. Walkabout 4. Grant Writing Workshop 5. 1440: Iconic Elgin 6. Artist Co-Op G. Other H. New Business 1. Cory Individual Grant Application 2. Illinois Arts Council Grant for 2011 I. Other New Business 150 Dexter Court Elgin, Illinois 60120 'Cultural Arts COMMISSION Agenda Cultural Arts Commission Monday, June 14, 2010 7:00 p.m. City Hall 2nd Floor Conference Room, South Wing A. Call to Order (Hargadon) B. Roll Call (Grady) 1. Introduction of new member, Edward Zack C. Citizens Forum (Items not on the Agenda) D. Staff Report 1. Financial Report 2. Artspace 3. Art Showcase E. Approval of May 10, 2010 Minutes F. Old Business 1. Page to Stage/Writing Workshop 2. Walkabout 3. 1440: Iconic Elgin 4. Artist Co-Op 5. Film Fest 6. Changes to Individual Grant Application G. Other H. New Business I. Other New Business 150 Dexter Court Elgin, Illinois 60120 Cultural Arts COMMISSION Cultural Arts Commission Meeting Minutes June 14, 2010 7:00 p.m. Call to Order(Sean Hargadon): The meeting was called to order at 7:04 p.m. II. Roll Call (Sylvia Grady) Present: Sean Hargadon, Natalie Shadel, Richard Pahl, Mary Kirkman, Carl Brahms, Edward Zack Excused Absence: Chuck Cassell, Dave Kaptain Unexcused Absence: Craig Dresang Edward Zack introduced himself to the Commission and was welcomed by all present. Ill. Citizens Forum; Ivan Mayo presented an Individual Grant request for an abstract art project and exhibition at Back to School Rally event. Velma Sept came with Ivan. IV. Staff Reports A. Financial-Expenses have been deducted from 1440 and Page to Stage projects. B. Artspace-Artspace was in town on June 24 to host a private funder's information session. C. Elgin Art Showcase-nothing to report. V. Approval of May 10, 2010 Minutes: Motion: A motion was made by Richard Pahl to approve the minutes. It was seconded by Mary Kirkman. Five agreed. The motion passed. VI. Old Business A. Page to Stage- Richard Pahl reported that the last press release is ready to be sent out. Mary Kirkman reported that Villa Verone will host the July 9 after party and The Red Bar will host the July 10, after performance gathering. Richard requested help setting up for the event on June 27 at 7:00 p.m. and take down on Sunday, July 11, at 9:00 a.m. All are welcome. C. Walkabout-Sean reported on the progress in the planning of the event. The theme for the event is Hidden places/found because of the chosen venues for the productions. The event will start at the Public House and end at Al's. (1:00-2:20 p.m.). Richard Pahl is helping review the performance pieces. There will be a People's Choice Award given this year. D. 1440 "Iconic Elgin"The photos have been reviewed and the show chosen. Mary, Richard, Chuck and Craig helped Sylvia with this task. Approximately 40 photographers entered. 110 photographs were chosen and sent to Artistic framing to be covered. July 8 is the hanging of the show at 1:00 p.m. at Hemmens. Sylvia requested help if anyone would be available. r • Cultural Arts Commission Minutes June 14, 2010 Page 2 F. Elgin Short Film Festival -Sylvia reported that Dean Richards will again host the event. Films are coming in. G. Artist Co-op -Sylvia reported that only 10 artists sent in portfolios. Tonya Hudson, Cherie and Sylvia will meet to decide what the next step will be. H. Grant Application -The new Individual Artist Grant Applications had dates and deadlines on it. Changes were made to remove these from the application form. The new form has been posted on the website. VII. New Business A. Ivan Mayo Individual Grant-The Commission felt that there needed to be a workshop component added to the grant request. Sylvia will clarify this with Ivan and work with him on this portion of his exhibit. Motion: Richard Pahl made a motion to approve the grant request for$600 with a workshop added to the exhibit. It was seconded by Natalie Shadel. All Agreed. The motion passed. The next meeting will be July 12, 2010. VIII. Adjournment—The meeting was adjourned at 8:14 p.m. Motion: A motion was made by Mary Kirkman to adjourn the meeting. It was seconded by Edward Zack. All Agreed. The motion passed. Respectfully submitted by: 7 /2 /a Sylvi Grady Cultural Arts Staff Liaison r l/ ]50 Dexter Court Elgin, Illinois 60)20 Cultural Arts (IMMIS510N Agenda Cultural Arts Commission Monday, July 12, 2010 7:00 p.m. City Hall 2nd Floor Conference Room, South Wing A. Call to Order(Hargadon) B. Roll Call (Grady) 1. Introduction of new member, Edward Zack C. Citizens Forum (Items not on the Agenria) D. Staff Report 1. Financial Report 2. Artspace 3. Art Showcase E. Approval of June 14, 2010 Minutes F. Old Business 1. Page to Stage/Writing Workshop 2. Walkabout 3. 1440: Iconic Elgin 4. Artist Co-Op 5. Film Fest G. Other H. New Business I. Other New Business CULTURAL ARTS COMMISSION NOTICE OF CANCELATION OF MEETING NOTICE IS HEREBY GIVEN that the August 9, 2010 regularly scheduled meeting of the Cultural Arts Commission is canceled. The next regularly scheduled meeting will be Monday, September 13 at 7:00 p.m. Dated: July 15, 2010 CITY OF ELGIN Sylvia Grady Staff Liaison Cultural Arts Commission r r 150 Dexter Court Elgin, Illinois 60120 Cultural Arts COMMISSION Cultural Arts Commission Meeting Minutes July 12, 2010 7:00 p.m. Call to Order(Sean Hargadon): The meeting was called to order at 7:03 p.m. II. Roll Call (Sylvia Grady) Present: Sean Hargadon, Natalie Shadel, Richard Pahl, Mary Kirkman, Carl Brahms, Edward Zack, Chuck Cassell, Dave Kaptain Excused Absence: Craig Dresang Edward Zack was introduced to members that were absent from the last meeting. HI. Citizens Forum Cathleen Ann and Rich Geiger presented an Individual Grant request for a theatrical Christmas presentation. Jose Villalobos attended the meeting as an interested citizen. IV. Staff Reports A. Financial-Expenses have been deducted from 1440 and Page to Stage projects. Both are within their project budgets. Walkabout expenditures are being added. B. Artspace-Private funding efforts continue. C. Elgin Art Showcase-Nothing to report. V. Approval of June 14, 2010 Minutes Motion: Motion was made by Richard Pahl to approve the minutes. It was seconded by Mary Kirkman. Six agreed. Two abstained. The motion passed. VI. Old Business A. Page to Stage - Richard Pahl reported that the event was a success. It was well attended and received by the audience. The Writers Workshop was enjoyable and informative. He thanked all that helped. Mary Kirkman did a great job in organizing the after events at Villa Verone and The Red Bar. Richard will do this event again, possibly this year. B. Walkabout - Sean reported on the progress in the planning of the event. Volunteers are still needed as tour guides. Post Cards have been sent out. Reservations are coming in. News releases have been sent out. Information has been posted on a blog. T-shirts and water will be purchased soon. Sean is arranging for music for the second and third weekend and a photographer will be hired to document the event. Richard will begin working with the performance groups to review the work. C. 1440 "Iconic Elgin" - The show has been hung and will run until July 25. Sylvia thanked Mary Kirkman for her helping hanging the show. E. Artist Co-Op - Because of the low turn in of portfolios, a second call was made and the deadline for submission will be in September. The Co -op would then open in January of 2011. Cultural Arts Commission Minutes July 12, 2010 Page 2 VII. New Business A. Ann/Geiger Individual Grant -The Commission felt that this would be a worth while project. Motion: Chuck Cassell made a motion to approve the grant request for$1000. Edward Zack seconded the motion. All agreed. The motion passed. B. Dr. Poulos "September 11th" art installation and lecture by George Kokines. Dr Dorothea Poulos applied for $1000 to pay for the transportation and installation of a triptych in remembrance of the 9/11 tragedy. The installation would first be on display at the Elgin Art Showcase and then be moved to another location in the City. (The library has arranged to display the piece through September.) Additional funding will be necessary. The Palmer Foundation was contacted. (A matching grant was awarded.) Sylvia will check to make sure the space and additional funding are in place. Motion: Chuck Cassell made a motion to approve the grant request for $1000. Edward Zack seconded the motion. All agreed. The motion passed. C. August Meeting -Since there is nothing pressing on August's agenda and several members will not be able to make the August meeting the Commission will not meet again until their regular meeting in September. Sylvia will report this to the City Clerk. D. Bicycle Rack Contest- Dave Kaptain brought in information about a bike rack contest that was held in Algonquin. He thought that it might be something for the Commission to look into next year. E. Arts Website- Carl Brahms asked about the status of the City's investigating a unified arts website. Sylvia reported that DNA was to be working on it and nothing much had been done. . Dave reported that there was a news blog (Boca Jump)that was being set up to report not for profit postings. The next meeting will be September 13, 2010. VIII. Adjournment—The meeting was adjourned at 8:25 p.m. Motion: A motion was made by Richard Pahl to adjourn the meeting. It was seconded by Mary Kirkman. All agreed. The motion passed. Respectfully submitted by: (. •� 9 /7 /o Sy1// _a._ Grady Cultural Arts Staff Liaison 150 Dexter Court Elgin, Illinois 60120 Cultural Arts (OM MISSION Agend Cultural Arts Commission Monday, September13, 2010 7:00 p.m. City Hall 2nd Floor Conference Room, South Wing A. Call to Order (Hargadon) B. Roll Call (Grady) C. Citizens Forum (Items not on the Agenda) D. Staff Report 1. Financial Report 2. Artspace 3. Art Showcase E. Approval of July 12, 2010 Minutes F. Old Business 1. Walkabout 2. Film Fest G. Other H. New Business 1. 2011 Organizational Grants 2. Halloween Howl Judges/Involvement 3. Bowes Creek Event I. Other New Business r 150 Dexter Court Elgin, Illinois 60120 4/cultural Arts (OMMI S SI ON Cultural Arts Commission Meeting Minutes September 13, 2010 7:00 p.m. Call to Order(Sean Hargadon): The meeting was called to order at 7:01 p.m. II. Roll Call (Sylvia Grady) Present: Sean Hargadon, Natalie Shadel, Richard Pahl, Mary Kirkman, Carl Brahms, Edward Zack, Chuck Cassell, Craig Dresang Excused Absence: Dave Kaptain III. Citizens Forum: None IV. Staff Reports A. Financial—Correction on Walkabout expenditures and corrected budget submitted. B. Artspace—Sylvia announced that IHDA funding was awarded to the Elgin project. C. Elgin Art Showcase—Nothing to report. V. Approval of July 12, 2010 Minutes: Motion: A motion was made by Chuck Cassell to approve the minutes. It was seconded by Edward Zack. All agreed. The motion passed. VI. Old Business A. Page to Stage- Richard Pahl reported that the next Page to Stage and Workshop dates will be January 21, 22, and 23, 2011. He presented a budget for the project that fits with the funds allocated for the project. Richard announced that he will act in this reading instead of directing. The title is Confessions of a Reluctant Caregiver by Merri Biechler. The play deals with end of life issues. Because of Craig's connection with Hospice, Richard and he hope to get a tie in with the organization. Richard is also reading another script for production in late April, 2011. B. Walkabout-Sean reported on the event. It was a great success. The quality of the acting and performances has improved. Suggestions were made about the placement and delivery of the malts for next year. Comments on the cards were positive. Sean will get those to Sylvia. A video and photographs will document the event. C. Film Fest-The event is progressing and final plans are in place. Thank you to Mary, Richard and Chuck for working on the selection committee and volunteering to help at the Red Carpet events on the 18th. r Cultural Arts Commission Meeting Minutes September 13, 2010 Page 2 VII. New Business A. 2011 Organizational Grant-The Grant applications have been mailed out. B. Halloween Howl -The City is partnering with DNA and the Elgin Symphony for a Downtown Halloween event. There will be a Children's Costume contest. Judges are needed. Mary volunteered to help along with Sylvia. C. Bowes Creek Event-There was to be an event set for October at Bowes Creek as a sampling of what Elgin has to offer. The event would highlight Cultural Arts activities. It has been postponed. Chuck Cassell said that he would help if the event did take place and he was available. D. Budget for 2011 -Sylvia has been attending budget meetings.. She has requested additional funds for the Commission so that they may continue their proactive approach and sponsor addtional events in 2011. E. Northwest Quarterly Feature- In the Northwest Arts & Entertainment section, Elgin was featured. Copies of the magazine were distributed. The next meeting will be October 11, 2010. VIII. Adjournment—The meeting was adjourned at 7:55 p.m. Motion: A motion was made by Chuck Cassell to adjourn the meeting. It was seconded by Richard Pahl. All agreed. The motion passed. Respectfully submitted by: (-6/7--,170 Syl a Grady Cultural Arts Staff Liaison r 150 Dexter Court Elgin, Illinois 60120 Cultural Arts COMMISSION Agenda Cultural Arts Commission Monday, October 11, 2010 7:00 p.m. City Hall 2nd Floor Conference Room, South Wing A. Call to Order (Hargadon) B. Roll Call (Grady) C. Citizens Forum (Items not on the Agenda) D. Staff Report 1. Financial Report 2. Artspace 3. Art Showcase E. Approval of September 13, 2010 Minutes F. Old Business 1. Film Fest 2. Page to Stage 3. Halloween Howl G. Other H. New Business 1. CAC Terms I. Other New Business r rE"-- tit 150 Dexter Court Elgin, Illinois 60120 ik Cultural Arts COMMISSION Agenda Cultural Arts Commission Monday, November 8, 2010 7:00 p.m. City Hall 2nd Floor Conference Room, South Wing A. Call to Order(Hargadon) B. Roll Call (Grady) C. Citizens Forum (Items not on the Agenda) D. Staff Report 1. Financial Report 2. Artspace 3. Art Showcase E. Approval of October 11, 2010 Minutes F. Old Business 1. Page to Stage 2. Halloween Howl G. Other H. New Business 1. 2011 Organizational Grants I. Other New Business (Pk 150 Dexter Court Elgin, Illinois 60120 "' Cultural Arts COMMISSION Cultural Arts Commission Meeting Minutes Monday,October 11,2010 7:00 p.m. Call to Order(Sean Hargadon): The meeting was called to order at 7:00 p.m. II. Roll Call(Sylvia Grady) Present: Sean Hargadon,Natalie Shadel,Richard Pahl, Mary Kirkman, Carl Brahms, Edward Zack, Dave Kaptain, Craig Dresang Excused Absence: Chuck Cassell III. Citizens Forum: Jose Villalobos, meeting visitor IV. Staff Reports A. Financial—Budget submitted. B. Artspace—Sylvia announced that Artspace will be in town on November 8 to continue work on private funding. C. Elgin Art Showcase-The work on the fire sprinkler system is near completion. V. Approval of September 13,2010 Minutes: Motion: A motion was made by Richard Pahl to approve the minutes. It was seconded by Mary Kirkman. Seven agreed. One abstained. The motion passed. VI. Old Business A. Page to Stage-Richard Pahl reported that Sylvia will play opposite him in"The Reluctant Caregiver". The third actress has not been cast. One of the directors is working with hospice to get them involved in the production. Cathleen Ann is working on designing the posters and postcards.The dates are January 21, 22,and 23. B.Halloween Howl-Mary Kirkman collected gift certificates for prizes. Sylvia has worked on costume winner badges and gift bags. Mary, Sylvia and Cherie Murphy will act as judges for the costume event. C.Film Fest-The event was a great success. The Commissioners volunteered to get more involved to help with next year's event.Those in attendance thought that: 1. Preprogram should be shorter. 2. Raffle should be earlier in the evening. 3. Food and food service improved on. VII. New Business A. 2011 Organizational Grant-The Grant applications are due by October 22.The applications will be sent to Commissioners and voted on at November's meeting. Cultural Arts Commission Meeting Minutes October 11, 2011 Page 2 B. CAC Terms-Craig Dresang and Carl Brahms wish to be reappointed for another term. Sean Hargadon agreed to serve a second term as Commission Chairman. Motion: Richard Pahl made a motion that Sean Hargadon serve as Commission Chair for a second term. It was seconded by Mary Kirkman.All agreed. The motion passed. C. Ivan Mayo Final Report-Ivan Mayo sent in a final report with photos of the event. D.Artist Co-Op-Natalie asked about the progress on the Co-Op. Sylvia reported that the project is on hold.A trial run holiday shop might open to see if there is indeed interest and a market for the Co-Op. The next meeting will be November 8,2010. VIII. Adjournment-The meeting was adjourned at 7:28 p.m. Motion: A motion was made by Richard Pahl to adjourn the meeting. It was seconded by Edward Zack. All Agreed.The motion passed. Respectfully submitted by: 1 ' //`j�/d ' Syl 11 Grady Cultural Arts Staff Liaison I 'r` (6- ft� 150 Dexter Court Elgin, Illinois 60120 / c Cultural Arts COMMISSION Cultural Arts Commission Meeting Minutes November 8, 2010 7:00 p.m. Call to Order(Sean Hargadon): The meeting was called to order at 7:00 p.m. II. Roll Call (Sylvia Grady) Present: Sean Hargadon, Natalie Shadel, Richard Pahl, Mary Kirkman, Carl Brahms, Edward Zack, Dave Kaptain, Craig Dresang, Chuck Cassell Introduction of new member: Darlene Hulin III. Citizens Forum - None IV. Staff Reports A. Financial— Budget submitted. No changes since October. B. Artspace— Nothing new to report. C. Elgin Art Showcase—Nothing new to report V. Approval of October 11, 2010 Minutes: Motion: A motion was made by Richard Pahl to approve the minutes. It was seconded by Natalie Shadel. Motion carried. Two abstained. The motion passed. VI. Old Business A. Page to Stage- Richard Pahl reported that the cast and crew are assembled. The first meeting will take place November 20, 2010. B. Halloween Howl - Mary Kirkman and Sylvia Grady reported on the event. It was an overall success but a few changes need to be made to refine the costume judging and parade. There will be a wrap up meeting to discuss these changes for next year's event. VII. New Business A. 2011 Organizational Grant - The 2011 grant applications were reviewed and discussed. There were several applications that were incomplete. Sylvia will contact those groups in order to get the complete information and clarify the questions that the Commissioners had about the applications. As the Commissioners went over the grant applications, Carl Brahms took notes on what changes or additions needed to be made on the 2011 application to correct any deficiencies in the form before the 2012 grant application is posted on line. Two applications were rejected for consideration: 1.) One from the Historical Society because the Commissioners felt that it did not support the mission of the CAC to fund and support the Arts and Artists in the area. 2.) The second from the Elgin Theatre Company, because the group did not use the new application form and it was pointed out that the grant submitted was the same form and application from last year with a few dates and titles changed. The Commissioners will vote on the Grant awards at the December meeting. Cultural Arts Commission Meeting Minutes November 8, 2010 Page 2 B. CAC 2010 to 2011 Budget -The Commission discussed possible CAC purchases and projects for the remainder of 2010 and the start of 2011: 1. Dance Floor 2. Multilevel platform stage set pieces 3. Art work hanging system options 4. Arts Group reception The Commissioners will investigate cost of these items and explore other options and ideas. The next meeting will be Monday, December 13, 2010. VII. New Business Motion: A motion was made by Richard Pahl to adjourn the meeting. It was seconded by Craig Dresang. All Agreed. The motion passed. Respectfully submitted by: NAhig /0.2/A-/// ylvv Grady Cultural Arts Staff Liaison r 411° 150 Dexter Court Elgin, Illinois 60120 Cultural Arts COMMISSION Cultural Arts Commission Meeting Minutes December 13, 2010 7:00 p.m. Call to Order(Sean Hargadon): The meeting was called to order at 7:00 p.m. II. Roll Call (Sylvia Grady) Present: Sean Hargadon, Natalie Shade!, Richard Pahl, Mary Kirkman, Carl Brahms, Edward Zack, Dave Kaptain, Craig Dresang Chuck Cassell Darlene Hulin III. Citizens Forum — Herb Gross from Elgin Theatre Company came to discuss the decision of the Commission not to fund ETC's 2011 grant request. The Commission stood by their decision and asked Sylvia to suggest to the group that they apply for an Individual Grant using the new application. IV. Staff Reports A. Financial —A revised budget was passed out. Additional funds were spent on the Page to Page project. B. Artspace—Artspace will be in town on December 15 to start to plan for the rental of spaces in the Elgin Artspace Lofts project. C. Elgin Art Showcase— Nothing new to report V. Approval of November 8, 2010 Minutes: Motion: A motion was made by Richard Pahl to approve the minutes. It was seconded by Chuck Cassell. All approved. The motion passed. VI. Old Business A. Page to Stage— Richard Pahl reported that the cast and crew will begin to rehearse on Dec.15. Postcards have been ordered. Posters and fliers were passed out to members and Commissioners were asked to distribute them in the City. Motion: A motion was made by Chuck Cassell to add $200 in additional funds in the Page to Stage project to cover any additional expenses for the reception after the three performances. It was seconded by Edward Zack. All agreed. The motion passed. B. 2011 Organizational Grants—The Commission voted on the Organizational Grant Applications. The vote ballots were collected and given to Sean Hargadon. Chuck Cassell and Sean Hargadon will meet to tally the ballots and determine the grant amounts and send the information to Sylvia so that the paperwork process can begin. r Cultural Arts Commission Minutes December 13, 2010 Page 2 C. 2010-2011 Budget—The Commission worked on Budget issues. A discussion was held on Commission needs. Motion: A motion was made by Mary Kirkman to purchase a battery operated portable sound system for CAC use. Richard Pahl seconded the motion. All approved. The motion passed. A discussion was held on the purchase of Italian lights for CAC events. Sylvia will research the cost and outdoor use regulations on these light systems. Motion: A motion was made to set aside up to$1500 for the purchase of these lights by Chuck Cassell. The motion was seconded by Edward Zack. All approved. The motion passed. A discussion was held on the need for more storage shelving at the Showcase. Sean Hargadon will research the units and cost. Motion: A motion was made to purchase additional storage for the Art Showcase if feasible by Craig Dresang. It was seconded by Natalie Shadel. All approved. The motion passed. VII. New Business A. Film Festival— Sean Hargadon met with Rich Jacobs and Joe Vassallo, the co chairs of the 2011 Film Festival. They will come to the January meeting to solicit the CAC support. B. Rise Jones Individual Grant application—The Commission discussed the grant application. It was noted by Craig Dresang that it was the best written application ever submitted. Motion: Craig Dresang made a motion to fully fund the Rise Jones grant application for$1000. It was seconded by Chuck Cassell.All approved. The motion passed. The next meeting will be January 10, 2011. VIII. Adjournment—The meeting was adjourned at 8:15 p.m. Motion: A motion was made by Chuck Cassell to adjourn the meeting. It was seconded by Edward Zack. All Agreed. The motion passed. Respectfully submitted by: /// /Sylv'j Grady Cultural Arts Staff Liaison