Loading...
HomeMy WebLinkAbout2005 Cultural Arts Commission Minutes Elm 150 Dexter Court Elgin, Illinois Gilbert Feliciano,Staff Liaison 847.931.6019 ------ AGENDA MONDAY, JANUARY 10, 2005 SECOND FLOOR CONFERENCE ROOM NORTH TOWER, CITY HALL, 150 DEXTER COURT 7:00 P.M. I. Call To Order II. Minutes Approval III. Old Business a. Introduction of new member/s b. 2004 encumbered funds c. Allocation of funds to end of year 2004 projects IV. New Business a. Suggestions of 2005 projects/forums b. Granting guidelines—changes? V. Other Business VI. Citizen's Forum VII. Adjournment r Richard A. Grieger, Chairman Bob Bruskewitz / Cristina Cabrera / Sylvia Grady / Herbert Gross Cynthia G. Hernandez / Barbara Maring / Louis Padro / David Powers MINUTES - Monday, January 10, 2005 1 ELGIN CULTURAL ARTS COMMISSION A regular meeting of the Cultural Arts Commission (CAC) was called to order at 7:15 p.m. on January 10, 2005, at the City of Elgin, Second Floor Conference Room, North Tower at 150 Dexter Court, Elgin, IL. Chairman Richard Grieger was in the Chair and City of Elgin Staff Liaison Gilbert Feliciano was present and recording the minutes. Commissioners Present: David Powers, Barb Maring Sylvia Grady, Bob Bruskewitz, Louis Padro, & Dick Grieger. Commissioner/s absent: Cristina Cabrera, Cynthia Hernandez &Herb Gross. Guest/s Present: none Brief self-introductions were done by all Commissioners present. December 2004 minutes were not available— approval tabled for February 2005 meeting. 2004 Cultural Arts Commission funds—the balance, pursuant to City staff is $3,393.11. An additional $9,000 will be added to reflect the $9,000 2004 grant from the Illinois Arts Commission. Total of $12,393.11 in available 2004 funds. D. Powers proposed a motion which was unanimously adopted "that $6,196.55 be allocated to the Summer Movie series and $6,196.55 be allocated to the mural project." "` 2005 Projects/Forums— CAC members to go in cadres of two or three to various art organization meetings and present the Commission and it's purposes, etc.. D. Powers stated his goal is to build relationships with all local groups and organizations including arts, service clubs, chamber, etc. Presentation method to be determined at a later date. D. Powers to research and submit recommendations to Commission. A simple DVD to be produced regarding CAC's role in assisting groups, etc. D. Grieger read the list of 2005 Grantees. A total of$68,487 will be awarded to grantees. An additional $6,627 will be allocated to the Elgin Youth Symphony Orchestra. Staff Liaison to submit a monthly financial report to the Commission. Information from Illinois Arts Council was discussed. Suggestions for next presentation sought. Guidelines for grant to include addendum in language regarding double dipping and grant delineation on grant form. D. Powers to speak at Kiwanis lunch as OEG member. The above-minutes were approved on � � s by the following vote: 7- Yes 12 No 90 Abstention. rik Signe' liciano, `taff Liaison Elm n 150 Dexter Court Elgin, Illinois Cjjjs Gilbert Feliciano,Staff Liaison 847.931.6019 COMMISSION AGENDA MONDAY, FEBRUARY 14, 2005 SECOND FLOOR CONFERENCE ROOM NORTH TOWER, CITY HALL, 150 DEXTER COURT 7:00 P.M. I. Call To Order II. Minutes Approval a. December minutes b. January minutes III. Old Business /�. a. Update on Mural Project--David Powers b. Grantee Communications--Gil IV. New Business a. New Secretary for CAC b. Monthly accounting of funds—Gil c. New Projects-Commission Suggestions--for 2005 d. Discussion/Dick G.--Illinois Arts Council V. Citizen's Forum VI. Adjournment Richard A. Grieger, Chairman Bob Bruskewitz / Cristina Cabrera / Sylvia Grady / Herbert Gross Cynthia G. Hernandez / Barbara Maring / Louis Padro / David Powers M —(o MINUTES - Monday, February 14, 2005 1 ELGIN CULTURAL ARTS COMMISSION A regular meeting of the Cultural Arts Commission (CAC)was called to order at 7:07 p.m. on February 14, 2005, at the City of Elgin, Second Floor Conference Room,North Tower at 150 Dexter Court, Elgin, IL. Chairman Richard Grieger was in the Chair and City of Elgin Staff Liaison Gilbert Feliciano was present and recording the minutes. Commissioners Present: D. Grieger, S. Grady, D. Powers, C. Hernandez, B. Bruskewitz,B. Maring, H. Gross Commissioner/s Absent: C. Cabrera and L. Padro Guest/s Present: none D. Powers proposed a motion which was unanimously approved "that the minutes of December 13, 2004 and January 10, 2005." Mural Update: D. Powers and Milt Evans of the OEG, prepared and handed out materials for City Council for their approval. This was done because of the lack of City cooperation in the past. OEG has prepared sponsorship letters and will be sending them soon. Artists are being sought to help work on this project. D. Powers will update in future. Grantees: Gil Feliciano summarized the status of grantees for 2005 and distributed a Summary Sheet. H. Gross noted Elgin Community Theatre will not be performing at U-46 as stated in their application, rk but at ECC. New Business: B. Bruskewtiz has volunteered to be the Secretary for the Cultural Arts Commission. Financial update: G. Feliciano explained the ledger and including beginning balance minus grants awarded for 2005. New Projects For 2005: - -Outreach to area groups with presentation of CAC's purposes, etc. B. Maring suggested we attend an organization's program meetings over board meetings. Purpose was to reach grantees and new organizations. D. Powers stated the idea was to reach the decision makers of the respective organization, service clubs,business community, etc. To inquire how they may help foster the arts. Purpose, target audience, facility utilization, etc. of visits was discussed. -B.Maring suggested CAC expand on Fine Arts Festival with the possible re-introduction of a Children's Art Exhibit. D. Powers stated he has had discussion with Tern Deidecker of U46 regarding this very issue and the possibility of having a youth/young artist art competition. H. Gross suggested CAC be more proactive in getting involved including better publicity of CAC. S. Grady to contact Courier News and Daily Herald regarding Mini-Grant opportunities. -B. Bruskewitz suggested a Young Writers competition. Possible utilization of U46 students. Recent Gail Borden event to be researched. Additionally, the State of Illinois hosts a Young Writers competition. ". D. Powers suggested works be published. MINUTES -Monday, February 14, 2005 2 ELGIN CULTURAL ARTS COMMISSION -H. Gross suggested a Music Writing Competition for kids. Meeting adjourned. The above-minutes were approved on %14% ' /474:513y:513y the following vote: Yes No Abstention. Signed: - t Gilb,r t, eliciano, Staff Liaison Elm 150 Dexter Court Elgin, Illinois 60120 Gilbert Feliciano, Staff Liaison 847.931.6019 AGENDA MONDAY, MARCH 14, 2005 SECOND FLOOR CONFERENCE ROOM NORTH TOWER, CITY HALL, 150 DEXTER COURT 7:00 P.M. I. Call To Order H. Minutes Approval III. Old Business IV. New Business V. Citizen's Forum VI. Adjournment r Richard A. Grieger, Chairman Bob Bruskewitz / Cristina Cabrera / Sylvia Grady / Herbert Gross Cynthia G. Hernandez / Barbara Maring / Louis Padro / David Powers MINUTES - Monday, March 14, 2005 1 ELGIN CULTURAL ARTS COMMISSION A regular meeting of the Cultural Arts Commission(CAC)was called to order at 7:10 p.m. on March 14, 2005, at the City of Elgin, Second Floor Conference Room, North Tower at 150 Dexter Court, Elgin, IL. Chairman Richard Grieger was in the Chair and City of Elgin Staff Liaison Gilbert Feliciano was present and recording the minutes. Commissioners Present: D. Grieger, S. Grady, D. Powers, C. Hernandez, B. Bruskewitz, B. Maring, H. Gross Commissioner/s Absent: C. Cabrera and L. Padro Guest/s Present: none B. Maring proposed a motion which was unanimously approved"that the minutes of February 14, 2005 be accepted with the correction of adding Commissioner S. Grady as present." Mural Update: D. Powers indicated the City is being helpful. Contract between City and the Outside Exhibition Group being drafted—terms to project under the umbrella of City insurance and for the City Maintenance department to help install panels. Tentative chronology of project as follows: 4/1 —order panels 4/15 —start making panels 4/20—City maintenance dept begins installation 4/25 —installation continuing tow 4/30—installation completed 5/2—kids to begin painting Thus far,no word from School District U-46. B. Bruskewitz to help. D. Powers stated students to also include Einstein Academy. Approximately 20 students anticipated to participate. For to follow master drawing—possibly"exploding"method, grid method,project or free-hand. Material safety and team skills to be taught. Content to be parade with town characters—benign,but not boring. Additionally, a documentary will be done of the project. Funding through City and possibly Elgin Noon Kiwanis. Summer Movie Series: Mike Powers to do contracts and execute paper trial. Potential dates to include: July 30th, June 25th, August 20th. Commissioners to bring three movie ideas for next meeting. An animation short to be shown as well. Art Around Fox: Locations to be determined,but may include: Blue Delphinian, Simple, City Hall, Martini Room, Al's Creamery,Magdalena's, and Pastigel's. No communication with Tracy Padron as of yet. There will be a charge of$35 per site. Elgin Youth Symphony Orchestra: Pictures to be bought for City of Elgin. Approximately$500 to $1,000 per painting. MINUTES - Monday, March 14, 2005 2 ELGIN CULTURAL ARTS COMMISSION eilmk Mini-Grant: S. Grady continues marketing this program. Newspapers contacted City's Marketing Officer to place on web and April Spirit, and Mayor to highlight on cable program. Meeting adjourned. s The above-minutes were approved on J / 2 by the following vote: -Yes No Abstention. Signed: rs Gilbe Fe i ' o, Staff Liaison r r Elm n elimk 150 Dexter Court Elgin, Illinois 60120 ãUCURAL T Gilbert Feliciano, Staff Liaison 847.931.6019 RT5 COMMISSION AGENDA MONDAY, APRI L 11, 2005 SECOND FLOOR CONFERENCE ROOM NORTH TOWER, CITY HALL, 150 DEXTER COURT 7:00 P.M. I. Call To Order II. Minutes Approval III. Old Business IV. New Business V. Citizen's Forum VI. Adjournment Richard A. Grieger, Chairman Bob Bruskewitz / Cristina Cabrera / Sywia Grady / Herbert Gross Cynthia G. Hernandez / Barbara Maring / Louis Padro / David Powers MINUTES - Monday,April 11, 2005 1 ELGIN CULTURAL ARTS COMMISSION A regular meeting of the Cultural Arts Commission (CAC)was called to order at 7:10 p.m. on April 11, 2005, at the City of Elgin, Second Floor Conference Room,North Tower at 150 Dexter Court, Elgin, IL. Chairman Richard Grieger was in the Chair and City of Elgin Staff Liaison Gilbert Feliciano was present and recording the minutes. Commissioners Present: D. Grieger, S. Grady, D. Powers, B. Bruskewitz, B. Maring, H. Gross Commissioner/s Absent: C. Cabrera, L. Padro, and C. Hernandez Guest/s Present: Mike Powers Minutes for March 14, 2005 were not available for approval. Approval tabled until May's meeting. Summer Movie Night Series: Date settled on are as follows: June 25, July 30 and August 27. Norma Miess, of the Downtown Neighborhood Association, to formally decide about doing the concessions, but so far, seems positive to the idea. A brief discussion ensued regarding the presence of beer and wine at the movie showing. Event to be built as a family event. D. Grieger was approached with the possible incongruity between a family event and the presence of alcohol. It was the general consensus among those present it would be acceptable given the alcohol would be substantially far from the general audience by having the beer/wine garden on the Hemmens south balcony and the movies on the south lawn. A Purchase Order in the amount of$5,400 to Swank Brothers, Inc. is needed to process the order. G. Feliciano will effectuate after details are given by Mike Powers. This event is termed a"turn key" operation so that minimal work is to be done by the Commission. Port-a-Potties and police officer to be obtained by CAC. It is anticipated 200-300 people will show up to enjoy the movie series. H. Gross proposed a motion, which was unanimously approved that"the event, the prices and the dates discussed be approved." Art Around Fox: Nine Sites confirmed: Simple, City Hall, Martini Room, Blue Delph, Magdalena's, Pastigel, Artistic Framing, Gail Borden Public Library and State Financial Bank (Merril Hummel to exhibit). CAC to pay $35 per site. S. Grady proposed a motion that "CAC pay$315 to Fox Valley Art Council for the Art Around Fox registration fee. Mini-Grants/Awards: Meeting with Daily Herald with the result of coverage regarding mini-grant. To be covered in the City's website and Spirit. Youth Writing Contest: B. Bruskewitz has no report. Youth Music Writing Contest: D. Powers spoke to Dennis Graf and discussed 4 master classes throughout summer culminating in a performance before school dismisses. IAC 2006 Grant Application: Copies of last year's Grant application distributed by D. Powers. A brief rundown on what is needed was stated by D. Powers. IAC is a re-granting program and not available for CAC to utilize on its own projects. CAC programs to possibly include: Gobo project, Music contest, Writing contest, Visual art contest, Mural project, Theatre, Movie Series. D. Grieger to lead the request for more money from IAC 2 MINUTES - Monday, April 11, 2005 ELGIN CULTURAL ARTS COMMISSION and to collaborate with Sen. Steve Rauschenberger. D. Powers suggested IAC funds be earmarked to to fund local art organizations as usual and City funds to support CAC programs. New Business: Hemmens Update: Rich Jacobs from Hemmen Advisory Board to come and discuss some of their projects. Theatre Project: H. Gross noted there are many adult theatre productions throughout the city. There is a potential new series of performances to be tentatively held at the Lord's Park pavilion. Said performances to possibly include a music review; this would be similar to plays in the park during the summer. S. Grady would like to get something similar started and will do research and come back to CAC with a report. Mini-Award Applicant: Johnny Rumba. Brief discussion ensued regarding "adding"to official agenda, etc. Official agenda, after publication,may not be altered; however, discussion may be had under"new business."D. Powers suggested Mini-Grants be looked at as an award with no strings attached. Applicant Johnny Rumba to get funds and use to teach class. S. Grady proposed a motion which was unanimously approved that"CAC award a$1,000 Mini-Grant to Juan Santiago (a.k.a. Johnny Rumba)." Grantee Promotions: CAC to promote projects and organization it funds. West Side Theatre Connection insert distributed by H. Gross. CAC to take similar idea to promote grantees. H. Gross suggested realtors, convention/visitor's bureau, etc. H. Gross to obtain list of organizations. H. Gross suggested CAC spearhead. D. Grieger to discuss at length with D. Powers and Dan Fox the use of similar piece with Elgin Neighborhood communities. CAC should be thinking of inexpensive ways to promote what it funds. D. Powers responded positively to the idea providing CAC realizes it is limited by the cooperation of the promoters involved. Other possible venues include: newspapers, place mats,board of realtors, welcome wagon, Elgin Community College's VPAC, etc. Hemmens Use: D. Powers reiterated use of Hemmens for local groups—hopes it changes. Arts Advocacy News: April 2005 edition distributed by D. Grieger. CAC encouraged to sign-up on website for information at www.artsalliance.org. Art Beat Magazine Article: C. Cabrera would like help in writing of the article. S. Grady to contact her and help with information. Next Agenda: H. Gross would like discussion of aims, goals, and mission statement. . - ` MINUTES - Monday, April 11, 2005 3 ELGIN CULTURAL ARTS COMMISSION e Adjournment motioned by B. Bruskewitz and unanimously approved at 8:50 p.m. The above-minutes were approved on by/ S i by the following vote: ` Yes No Abstention. Signed: `_Y_,,1�'f Gilbert Felicia . Staff Liaison E Elm n 150 Dexter Court Elctin, Illinois ãiifs Gilbert Feliciano,Staff Liaison 847.931.6019 COMMISSION AGENDA MONDAY, MAY 9, 2005 SECOND FLOOR CONFERENCE ROOM NORTH TOWER, CITY HALL, 150 DEXTER COURT 7:00 P.M. I. Call To Order II. Minutes Approval A. March, 2005 minutes approval B. April, 2005 minutes approval III. Financial Report A. Gil--presents moneys brought over from last year and all monies that were and were not paid out for this year. Thus, we should have a clear idea of our cash on hand on the balance sheet. B. Gil--update on progress of$35.00 checks that were approved to be cut for the 9 sites that are participating with art exhibits this summer which are being coordinated by the Fox Valley Arts Council. IV. Old Business A. David Powers--brief update on the progress with the Mural project B. Sylvia--Brief update on publicity provided and arranged for this years Art Around the Fox exhibit sites. C. Sylvia--Update regarding news articles that have happened recently regarding ANY Cultural Arts Comm. projects; (bring copies of same if possible) D. Summer Movies--dates tentatively approved are June 25th, July 30th and August 20th, all in 2005; Some details and final approval from Parks and Rec. need to be accomplished; Parks and Rec. will be having their meeting June 1st to discuss our project. 1. DNA--will host the concessions for each movie--pop and munchies; 2. Alcohol--will not be vendored as Hemmens vendor does not see out project as large enough to make money for doing it; E. Brief discussion of Youth writing program--Bob; F. Brief discussion of Youth Music Writing Contest--Herb/Dave; G. Gil--Discussion of forms for Illinois Arts Council grant--have they arrived yet? What is deadline for sure this year; H. Group Projects--are we writing a Major Grant this year or not? V. New Business A. Possible presentation by Rich Jacobs--member Hemmens Advisory Board; B. Possible presentation by Jean Keltner/Claire 011ayos re: preserving Lisa Boehm artifacts; C. Other? VI. Citizens Forum VII. ADJOURNMENT Richard A. Grieger, Chairman Bob Bruskewitz / Cristina Cabrera / Sylvia Grady / Herbert Gross Cynthia G. Hernandez / Barbara Maring / Louis Padro / David Powers CULTURAL ARTS COMMISSION May 9, 205 NOTE: Pursuant to Gilbert Feliciano, staff liaison for Cultural Arts Commission, the May 9, 2005, minutes have been irretrievably lost. r r Elm 150 Dexter Court Elgin, Illinois 60120 Gilbert Feliciano,Staff Liaison 847.931.6019 AGENDA MONDAY, JUNE 13, 2005 SECOND FLOOR CONFERENCE ROOM NORTH TOWER, CITY HALL, 150 DEXTER COURT 7:00 P.M. I. Call To Order II. Minutes of May 9, 2005 Meeting III. Financial Report A. Gil—presents moneys brought over from last year and monies that were and were not paid out for this year. Thus, we should have a clear idea of our cash on hand. B. Gil—update on progress of$35.00 checks that were approved to be cut for the 9 sites that are participating with art exhibits this summer which are being coordinated by the Fox alley Arts Council. IV. Old Business A. Brief update of Mural Project—Powers B. Any news on Art Around the Fox exhibit stuff—Sylvia C. Summer Movies-update—Dick Grieger D. Illinois Arts Council Grant—submitted and on time; (Thanks, Gil!) E. Group Projects—Are we going to write for major grant next year and hire an experienced grant writer to help with this? F. Updates on Youth Writing and Youth Music Composing Contests- Bob/Herb; V. New Business A. Guest—Rich Jacobs—Update on Hemmens Advisory Board B. Other projects and activities VI. Citizen's Forum VII. ADJOURNMENT Richard A. Grieger, Chairman Bob Bruskewitz / Cristina Cabrera / SyMia Grady / Herbert Gross Cynthia G. Hernandez / Barbara Maring / Louis Padro / David Powers • MINUTES - Monday,June 13, 2005 1 ELGIN CULTURAL ARTS COMMISSION A regular meeting of the Cultural Arts Commission (CAC)was called to order at 7:13 p.m. on June 13, 2005, at the City of Elgin, Second Floor Conference Room, North Tower at 150 Dexter Court, Elgin, IL. Chairman Richard Grieger was in the Chair and City of Elgin Staff Liaison Gilbert Feliciano was present and recording the minutes. Commissioners Present: D. Grieger, S. Grady, D. Powers, B. Bruskewitz, B. Maring, H. Gross, C. Hernandez Commissioner/s Absent: C. Cabrera, L. Padro Guest/s Present: Rich Jacobs Minutes for May 9, 2005 were not available for approval. Approval tabled until July's meeting. Financial Report: Register, Budget and Grant Summary distributed. Corrections were made including $12,393.11 as 2004 Carry-Over ($6,196.55 designated for summer movie series and $6,196.56 designated for mural project). Mini-Grants to Oclon, Keltner and Zager to be added to the debit side of the ledger. Additionally, Youth Art Contest to be funded at $1,000 not $200. Overall, approximately $7,500 is presently unencumbered for fiscal year 2005. Hemmens Advisory Board: Representative Rich Jacob gave a verbal report. T' ckets are selling well for shows. Blind Dates being announced today. Bodines and a well-known blues and announced. Capitol and David Staters selling well. Hemmens recently gave its first annual written report to the Elgin City Council in a long time. Kay Weber(Chair)presented a written report to the Council which was verbally summarized by Mr. Jacobs at the meeting herein. A brief discussion regarding the Hemmens improvement ensued—principally regarding acoustics, lower level, seat expansion, and aesthetics. It was underscored the original intent of the funding for Hemmens was for the Hemmens not other groups or organizations (vis-à-vis Elgin Symphony Orchestra). The question why it's more expensive for some groups to utilize the Hemmens than Elgin Community College was discussed. Issues included comparing similar facilities, venue charges versus administrative costs, and best venue offerings. Collabrative efforts between the Hemmens Advisory Board and the Cultural Arts Commission to continue. Mural Project: two weeks before it is all finished. Final efforts are being stepped up. Things going very well. Low high school participation. CAC encouraged to stop by. Neither agency children nor high school students (except for one) have come. Superior work being done. Each panel will be auctioned— money to be used for 2006 mural. 20 minute documentary being done along with a 4 minute CD for promotional purposes. Muralist being highlighted in the community via cable television, written press, etc. Work being done Saturdays from 9-lpm and Sundays 2-6pm. Art Around Fox: no report. Event done. Summer Movie Series: June 25th first movie—"Around the World in 80 Days."Parks/Recreation to help, but not with clean-up. More discussion on this issue to be had with city officials and CAC Chair. Volunteers needed to help approximately 6-7pm—movie to start at 8pm. RentComm to visit site this Friday afternoon. Publicity includes 35,000 recipients of ECN newsletter, Channel 17, Daily Herald, posters to be distributed, and City of Elgin Public Information Officer to help distribute information— emphasis to be placed on the free nature of the event. No insurance needed because this is a city event. Rain dates to be discussed further. p MINUTES - Monday, June 13, 2005 2 ELGIN CULTURAL ARTS COMMISSION Illinois Arts Council 2006 Grant Application: completed and submitted. $56,000 being requested this year as opposed to the normal $10,000. Group Projects: A brief discussion regarding hiring a Grant Writer included our legal right to do so, duties, and costs. More funds to more groups were suggested. H. Gross suggested we have a planning session to discuss the details further. B. Maring inquired if other models exists. D. Grieger suggested we take a closer look at Rockford Council Arts Commission. D. Powers suggested we hire Commissioner Bruskewitz's spouse and request she, and possibly others, come to the Commission and give presentation before making final hiring decision. Commissioners to give potential hiree names to D. Grieger. AAUW: they are asking for help with the Elgin Fine Arts Fest, August 6th and 7th. Sat. 10-6 and Sun 11- 3pm. CAC volunteers needed to staff two booths on Sat. 10-12pm and Sun 11-lpm. Volunteers to possibly include Dick, Herb, David, and Sylvia. Agenda for next meeting to include October art contest for U46 and private schools students contestants. Adjournment motioned by B. Bruskewitz and unanimously approved at 8:46 p.m. The above-minutes were approved on t /f .$ by the following vote: ,�ll 4"/ Yes 0 No V Abstention. Signed: Gi i'•; l Staff Liaison Elk Ei in 150 Dexter Court Elgin, Illinois CULTURAL. Gilbert Feliciano,Staff Liaison 847.931.6019 _1_ a RTS COMMISSION AGENDA MONDAY, JULY 11, 2005 SECOND FLOOR CONFERENCE ROOM NORTH TOWER, CITY HALL, 150 DEXTER COURT 7:00 P.M. I. Call To Order II. Minutes of May 9, 2005 Meeting III. Financial Report IV. Old Business A. Discussion of 1st Movie on the lawn--(June) B. Discussion of Finished murals and dedication of same on the 4th of July-- �r■► David C. Discussion of 2nd Movie and any changes to be made? V. New Business A. Handing out copies of forms for individual projects grants to members and short discussion B. News from Ill. Arts Council regarding our grant requests. VI. Citizen's Forum VII. ADJOURNMENT Richard A. Grieger, Chairman Bob Bruskewitz / Cristina Cabrera / Sylvia Grady / Herbert Gross Cynthia G. Hernandez / Barbara Maring / Louis Padro / David Powers r MINUTES - Monday, July 11, 2005 1 ELGIN CULTURAL ARTS COMMISSION A regular meeting of the Cultural Arts Commission(CAC) was called to order at 7:12 p.m. on July 11, 2005, at the City of Elgin, Second Floor Conference Room, North Tower at 150 Dexter Court, Elgin, IL. Chairman Richard Grieger was in the Chair and City of Elgin Staff Liaison Gilbert Feliciano was present and recording the minutes. Commissioners Present: D. Grieger, S. Grady, D. Powers, B. Maring, H. Gross, C. Hernandez Commissioner/s Absent: C. Cabrera, L. Padro, B. Bruskewitz Guest/s Present: Kathy Matthews, Mr. And Mrs. Walt Risner; Clare 011ayos H. Gross proposed a motion which was unanimously approved that the Minutes for June 13, 2005 be approved. Financial Report: tabled until August meeting. Old Business: Elgin Fine Arts Fair: Aug 6th and 7`h. Two-hour shift needed Sunday 11-1 (B. Maring and C. Hernandez). H. Gross on Saturday, 12-2pm. Movie Review (June): Small attendance. B. Maring commented very few people knew about it. S. Grady agreed in part. D. Powers commented marketing courier news, ECN newsletter, highlighted on Mayor's cable T.V. program, WRMN, posters to area downtown locations, Jeff Meyers program and in newspapers. H. Gross suggested more posters be done. S. Grady to place in Courier News' Datebook. B. Maring also suggested we start movie on time. DNA had a weak performance in showing up, etc. Mural Project: D. Powers reported, saying: dedication went well—mayor, artists, Jeff Meyers, and about 30 people showed up for dedication. Luncheon at Al's included pictures, and more discussion about the future of the project including funding. Kudos to the young ladies that participated,but disappointing with respect to the lack of response from the many students invited. Winner of U46's October art contest to be given the opportunity to play a part in the mural next year. Documentary to be finished September. Panel auction and mini-promo tape to be ready by March 2006. H. Gross distributed various photographs of the dedication ceremony. Elgin Youth Symphony Orchestra: Dr. 011ayos spoke regarding having space on the Elgin page of Arts Beat to help promote EYSO and its programs. A memo dated July 11, 2005 from Dr. 011ayos to CAC was distributed. Kathy Matthews displayed a painting of EYSO that CAC had purchased. She gave a presentation regarding EYSO's June 29, 2005 letter to CAC requesting authorization to change original grant application. H. Gross moved changes be approved—seconded by S. Grady. Form copies of individual IAC grants: IAC brochure with details given to S. Grady for review; more copies for CAC members have been ordered. MINUTES - Monday,July 11, 2005 2 ELGIN CULTURAL ARTS COMMISSION 2006 IAC grant request: no word yet. Fox Valley Arts council to possibly move from the bank to Hemmens. Purchase Award: $1,000, as in previous years,per D. Powers. H. Gross proposed a motion which was unanimously approved that"$1,000 be authorized to be used for purchase award." Purchase award combined with Fine Arts Festival: It was suggested several people survey the offering and come back with recommendation for purchase. Those to determine purchase will be B. Bruskewitz, H. Gross, and D. Powers. Meeting to be held at noon on Saturday at the Elgin Fine Arts Fest booth. H. Gross suggested it not be an official part of the Fine Arts Fest—i.e. CAC reserves right to participate or not in upcoming years. D. Powers proposed a motion which was unanimously accepted that"CAC to possibly buy something at this year's Elgin Fine Arts Festival." Young Artist Contest: note to be made that money may be encumbered this year for next. MiniGrants: final tabled until next meeting. Adjourned. The above-minutes were approved on Wk/45 by the following vote: T Yes No O Abstention. Signed: __,_,...__0_ Gilbert 'elic no, Staff Liaison Elm n 150 Dexter Court Elgin, Illinois C Gilbert Feliciano,Staff Liaison 847.931.6019 aULrURAL RTS COMMISSION AGENDA MONDAY, August 8, 2005 SECOND FLOOR CONFERENCE ROOM NORTH TOWER, CITY HALL, 150 DEXTER COURT 7:00 P.M. I. Call To Order II. Minutes Approval for June, 2005 minutes. III. Old Business A. Discussion of July 30, 2005—Movie On The Lawn—successes and what needs to be improved for future movies in the park events; B. Update on Hemmens Exhibit in October—David &Dick; C. Update on Auction of Mural panels—David; D. status of Mini- Grants New Business A. Presentation by Individual Grant Requester—Mariano Mercado B. Presentation by Indivudual Grant Requester—Raleigh L. Sutton IV. Other Business V. Citizen's Forum VI. Adjournment Richard A. Grieger, Chairman Bob Bruskewitz / Cristina Cabrera / Sylvia Grady / Herbert Gross Cynthia G. Hernandez / Barbara Maring / Louis Padro / David Powers MINUTES -Monday,August 8, 2005 1 ELGIN CULTURAL ARTS COMMISSION A regular meeting of the Cultural Arts Commission(CAC)was called to order at 7:18 p.m. on August 8, 2005, at the City of Elgin, Second Floor Conference Room, North Tower at 150 Dexter Court, Elgin, IL. Chairman Richard Grieger was in the Chair and City of Elgin Staff Liaison Gilbert Feliciano was present and recording the minutes. Commissioners Present: D. Grieger, D. Powers, B. Maring, H. Gross, Commissioner/s Absent: C. Cabrera, L. Padro, C. Hernandez (excused), Bob Bruskewitz, S. Grady(excused) Guest/s Present: Raleigh Suttton, Walt Ryzner, Jon Kramp H. Gross proposed a motion which was unanimously approved that "the Minutes for June 13,2005, with corrections, and July 11, 2005, be approved." Old Business: Illinois Arts Council: grant request for fiscal year 2006 was discussed. D. Grieger spoke to Rose Parisi from IAC wherein she indicated a recommendation has been made, but no formal decision will be made until this Friday. Notification by mail should be received by early next week. Summer Movie Series: Approximately 165 people attended. Family time was evident. B. Maring voiced a concern about the pre-movie music potentially not being appropriate. Attendance numbers doubled from last time. DNA performance was disappointing— popcorn was bad, set-up was late, low effort evident, and overall quality was poor. D. Powers suggest DNA not be asked to do next time. B. Maring suggested San Philipo be asked to be available to do snacks. D. Powers suggested DNA president be approached directly and asked for a better performance from DNA. D. Grieger to speak to DNA this week. B. Maring suggested very few people knew about the movie. Mural Project: Panels will be auctioned this spring. D. Powers met with Mayor Schock and Sean Stegall regarding the $1,000 per panel auction. Mini-Grants: The issue of who's been paid arose. Gilbert to follow-up. Applicant Mercado rescinded his application. Applicant Sutton gave a brief presentation on his proposed project. D. Powers presented a motion which was unanimously accepted that "a$1,000 mini-grant award be given to Raleigh Sutton for his publication on Black Pioneers in Kane County." D. Grieger underscored the importance of funding the language arts. Ravinia Ad—Chicago Symphony Orchestra and the Wizard of Oz: H. Gross suggested a similar project be done in Elgin for 2006 using the Elgin Symphony Orchestra or the Elgin Children's Symphony Orchestra. D. Grieger thought it was a good idea. Citizen's Forum: Walt Ryzner discussed 1)the future of music performances at the Hemmens in light of a future home for the Elgin Symphony Orchestra and inquired about specific plans for the Hemmens Cultural Center should that occur; 2) Channel 17—local access to video production equipment. He was referred to City of Elgin's Public MINUTES-Monday, August 8, 2005 2 ELGIN CULTURAL ARTS COMMISSION Information Officer, Susan Olafson for follow-up; 3) Library use for concerts; and 4) performance group collaborative music CD of various groups in Elgin. Jon Kramp briefly recounted his summer vacation. Arts Funding: the Cultural Arts Commission funding which was cut last year has been given away. Concerted presentation to the City Council is key to possibly getting the funding back. Mayor Schock to bring issue of increased funding to Council retreat. CAC to e-mail D. Grieger suggestions so they may be presented. Arts Beat: Gilbert Feliciano brought up the issue of the Elgin page having an ad - he will follow up and inquire. Mural Dedication: $1,000 has been secured. Kids will earn right to be 4th artist in 2006. H. Gross proposed a motion at 8:30 p.m. which was unanimously accepted that"the meeting be adjourned." The above-minutes were approved on 11 a by the following vote: Yes T No +' Abstention. Sign d: ilfd -_- i bent eli,i. I, Staff Liaison 1 El in rik 150 Dexter Court Elgin, Illinois ãiis Gilbert Feliciano,Staff Liaison 847.931.6019 COMMISSION AGENDA MONDAY, SEPTEMBER 12, 2005 SECOND FLOOR CONFERENCE ROOM NORTH TOWER, CITY HALL, 150 DEXTER COURT 7:00 P.M. I. Call To Order II. Minutes Approval III. Old Business a. Update on Art Exhibition at the Hemmens b. Update on 3rd Movie shown on Hemmen's Lawn c. Update on monies we have in our account IV. New Business a. Review of Existing Group Grants sent to all commission members b. Changes to be made to Group Grants by all commission members c. Setting time line for Gil to follow with sending out/getting grants in/reviewing and rewarding monies; d. Disappointing money award letter from the Illinois Arts Council e. Introduction of David Kaptain--Elgin City Council Liaison to CAC; f. David Powers--document sent to City Council Planning sessions; V. Items Still In Question--(discussion and actions to take?) a. Youth Writing Contest--Bob/Christina b. Youth Music Writing Contest--Herb c. Movies on the Lawn--(Summer of 2006) i. How many do we want to do? ii. What do we want to pick from this time--(Classics,Comtemp.,Kids offerings,etc.)? iii. Need to set a movie planning date for early next year; VI. Other Business Richard A. Grieger, Chairman Bob Bruskewitz / Cristina Cabrera / Sylvia Grady / Herbert Gross Cynthia G. Hernandez / Barbara Maring / Louis Padro / David Powers MINUTES - Monday, September 12, 2005 1 ELGIN CULTURAL ARTS COMMISSION elk A regular meeting of the Cultural Arts Commission (Cultural Arts Commission) took place on September 12, 2005, at the City of Elgin, Second Floor Conference Room, North Tower at 150 Dexter Court, Elgin, IL. Chairman Richard Grieger was in the Chair and City of Elgin Staff Liaison Gilbert Feliciano was present and recording the minutes. Present: B. Maring, C. Hernandez, H. Gross, S. Grady, D. Powers, B. Bruskewitz, & D. Kaptain. Absent: none. Guest/s: Claudia Kirmse; Walt Risner Art Exhibit at Hemmens: D. Powers stated the 24`h was the drop-off date. The exhibit should be up and running by the 29`h. Laura Cavanaugh to lead the effort. Third Movie: Good idea overall. More attendance is necessary so that it is cost-effective for Cultural Arts Commission. H. Gross mentioned the quality of the movies was good. D. Grieger said lots of kids at the 2nd and 3rd movie which may be evidence of a family event. 160 people were present (365 for season). Marketing a real need. D. Powers said consideration should be given to piggy-backing onto another event. B. Maring suggested getting something out at the beginning of the season would be good. Mini-Grants: H. Gross proposed a motion which was unanimously approved that Cultural Arts Commission immediately pay Zager and Oclon $1,000 mini-grant each as previously approved by Cultural Arts Commission. Financial Report: the Cultural Arts Commission 2005 Register sheet was reviewed by the Commission and corrections were made. Additionally, several comments were made during said review; to wit: City of Elgin payment process to be reviewed in order to increase efficiency and prompt payment; Cultural Arts Commission to submit a better procedure to council for consideration; brief discussion about establishing a ceiling for automatic payments possibly being$2,000. Furthermore, it was stated by City Councilman David Kaptain he is now a voting member of the Cultural Arts Commission. B. Brukewitz proposed a motion which was accepted that payment procedure discussion be tabled. D. Powers proposed a motion which was accepted that Cultural Arts Commission pay the Elgin Symphony Orchestra$175 as Cultural Arts Commission's share of speaker's fees for a recent lecture. Guest Presentation: Claudia Kirmse summarized her organization and how a local arts project will impact Elgin. H. Gross proposed a motion which was accepted that the Cultural Arts Commission is in favor of support and in line with the philosophical intent of project. Two abstentions. Guest Presentation: Lisa Marie Riedl, a mini-grant applicant further explained her project. D. Powers proposed a motion which was accepted that Cultural Arts Commission award $1,000 in mini-grant funds to Ms. Riedl. One abstention. • MINUTES - Monday, September 12, 2005 2 ELGIN CULTURAL ARTS COMMISSION Major Grant: numerous corrections, mostly minor, were suggested by the Cultural Arts Commission to last year's major grant application. S. Grady proposed a motion which was unanimously approved that the following language be added to the application: "any organization receiving direct funding during the period January 1 through December 31, 2006 from the City of Elgin is not eligible to apply." Dates for major grant are as follows: 9/12 —Gil to give digital file to B. Bruskiwitz; 9/16—B. Bruskewitz to return digital file to Gil with corrections; 9/23 —Gil to send applications to mailing list and upload on City of Elgin's website; 10/31 — applications due to Gil by 5:00 p.m.; 11/4— copies of applications to be sent to Cultural Arts Commission; 11/7—Cultural Arts Commission to receive and review all applications; 11/14—Cultural Arts Commission considers grants; 1/6—Gil to send formal award letters noting "tentative"nature pending legal approval. Paragraph to be included regarding payment process with dates. Illinois Arts Council: a contingent of members to pay IAC a visit regarding low award amount for 2006. Council Retreat: proposal to council to seek an additional $77,000. D. Grieger to get Gil a copy of proposal. Top Floor of 164 Division St.: S. Grady presented the idea of having the top floor dedicated to the arts. Beautiful location and great venue for music, dance performances, theatre, etc. It would operate as a Center City Arts Center. Startup funds would be needed from the City of Elgin for the lease. Flexible space for art classes to be included in the planning. Also, proceeds to help build the infrastructure. Lottery systems to possibly be used by groups for utilization. S. Grady to potentially oversee. Initial utilization of the ballroom only. It was noted the Elgin Theatre Company is considering a similar project and that collaboration be sought. Youth Writing Contest: B. Bruskewitz has spoken to the department heads as well as 3 graduate students in July. Youth Music Writing Contest: No new news as of yet—ideas only at this point. Movies: issue tabled. Fiesta Salsa commercial: Cultural Arts Commission will be allowed 3 minutes at Fiesta Salsa—Fiesta Salsa to translate Cultural Arts Commission's commercial. Urban Gateways Project at Elgin Police Facility: Exhibit to take place 9/26 through 9/31 in the evening. Help is needed with pedestals. The exhibit is free. Docent—library dinosaur exhibit: Cultural Arts Commission to commend the Gail Borden Public Library for brining exhibit. D. Grieger suggested it wait until exhibit is over. MINUTES - Monday, September 12, 2005 3 ELGIN CULTURAL ARTS COMMISSION "p1 B. Bruskewitz motioned for adjournment which was unanimously accepted. The above-minutes were approved on /6) OC% 7-476/S by the following vote: Yes No I Abstention. Signed:'` �- J Gilbert Felicia o, Staff Liaison r El in 150 Dexter Court Elgin, Illinois 60120 CLTURAL Gilbert Feliciano, Staff Liaison 847.931.6019 __I_ a RTS COMMISSION AGENDA MONDAY, OCTOBER 10, 2005 SECOND FLOOR CONFERENCE ROOM NORTH TOWER, CITY HALL, 150 DEXTER COURT 7:00 P.M. I. Call To Order II. Minutes of September 12, 2005 III. Financial Report IV. Old Business V. New Business VI. Citizen's Forum VII. Adjournment r Richard A. Grieger, Chairman Bob Bruskewitz / Cristina Cabrera / Sylvia Grady / Herbert Gross Cynthia G. Hernandez / Barbara Maring / Louis Padro / David Powers MINUTES - Monday, October 10, 2005 1 ELGIN CULTURAL ARTS COMMISSION A regular meeting of the Cultural Arts Commission (Cultural Arts Commission) was called to order at 7:05 p.m. on October 10, 2005, at the City of Elgin, Second Floor Conference Room, North Tower at 150 Dexter Court, Elgin, IL. Chairman Richard Grieger was in the Chair and City of Elgin Staff Liaison Gilbert Feliciano was present and recording the minutes. Present: D. Grieger, B. Bruskewitz, D. Powers, S. Grady, H. Gross, & D. Kaptain. Absent: C. Hernandez Guests: Heidi Lipinski (Downtown Neighborhood Association) & Kathy Matthews (Elgin Youth Symphony Orchestra) Minutes: S. Grady proposed a motion which was unanimously accepted that"the minutes of September 12, 2005 be accepted." H. Gross briefly discussed the recent Daily Herald article about the City Council and arts funding with respect to making art organizations more accountable to the City of Elgin. The financial report was reviewed and discussed. EYSO's $2,000 payment to be removed because already on general grant ledger. Also, a potential $800 (approximate) to be added based on Gil's clarification from Sean- i.e. whether the City charged CAC for the insurance or not. Art Exhibit at Hemmens is up and a piece of art was bought by CAC. D. Powers encountered a few minor obstacles with respect to logistics and personalities at the show's setting up. Mayor requested a$1,000 digital piece be bought by CAC. Meetings for the Summer Movies 2006 scheduled to be held on February 13`h. Discussion to include movie selection, etc. More details to be forthcoming. Grant Forms for 2006 were sent to groups and individuals on the present CAC mailing list. In the future, if difference are clarified, individual grant forms should be sent to individuals and group grants should be sent to groups. Gil to upload application form and cover letter on City's website. H. Gross proposed a motion which was unanimously approved that"the CAC Grant application be uploaded to the City of Elgin website." CAC to let Gil know who gets group applications and who gets individual grants for 2007. Notice of Mini-Grants to be mentioned in the General Grant cover letter for 2007. Council Budget meetings begin tomorrow night. 2006 CAC Budget Sheet distributed and discussed. D. Powers drafted said Budget with the help of Mayor Schock. The following items were discussed with some detail: 1. Mural: High School students are being approached to compete for being the 4th artist in 2006. Mural to potentially be exhibited at Festival Park as public art. 2005 Goals for mural project partially completed and to be revisted for 2006. 2. Arts Radio Program: it purpose is to highlight the arts. D. Powers suggested item#7 be deleted from the list. There was a brief excurses with respect to Elgin's cable show, public access and training. • MINUTES - Monday, October 10, 2005 2 ELGIN CULTURAL ARTS COMMISSION ribk 3. Grant Consulant: to write grants and educate CAC on the process. 4. Music Writing Contest: it is possible someone outside of Elgin will be sought, but activity to take place in Elgin. This proposed budget is to be an addition to the traditional amounts given to CAC. B. Maring suggested we rethink placing more emphasis on existing worthwhile projects; including the Fine Arts Festival. More specifics to be brought to the table next meeting. D. Kaptain assured Councilmembers will ask tough questions and may cut as needed. He suggested the sheet be revised and more details added as well as allowing a provision for sweat equity. Each commissioner to add more details as soon as possible and submit to CAC. S. Grady proposed a motion which passed that "individual names of CAC members be removed from budget items."One (1) objection by B. Maring. S. Grady proposed a motion which unanimously passed that "CAC members identified in the Sheet submit more details and specifics to their respective areas in the budget document." With respect to the Center City Arts Center (CCAC), S. Grady and D. Grieger met with Mayor Shock and visited the site. It was suggested the entire floor be considered rather than a portion. There will be a gathering with the building manager and various art group representatives in order to showcase the location. This meeting is scheduled to take place on Wednesday, October 19 at 7:00 p.m. at 164 Division Street—top floor. There is a short Community Survey being drafted by S. Grady regarding the CCAC in order to get initial feedback on the idea. Survey to go out to local art groups and individual artists. CCAC to be used for small performances, rehearsals and projects. Sculpture project was discussed by D. Powers. He met with Bits n' Pieces to discuss more details on how to display in Elgin. More information will be forthcoming. CAC has two (2) vacancies. Two (2) applications have been submitted and will be reviewed and voted upon at a future City Council meeting. During the Citizen's Forum, Kathy Matthews (Elgin Youth Symphony Orchestra) invited CAC to a wine-tasting fundraiser at the Anvil club to benefit EYSO. H. Gross proposed a motion which was unanimously accepted that "the Mini-Grant application submitted by Lisa Reidl be approved." D. Grieger, D. Powers and B. Maring to work on CAC's 2006 budget. B. Bruskewitz motioned for adjournment at 9:03 p.m. The above-minutes were approved on /"/k; 7Y/ by the following vote: C� Yes � No Abstention. r Signed - Gilbert Ociono, Staff Liaison El in 150 Dexter Court Elgin, Illinois 60120 CULTURAL Gilbert Feliciano,Staff Liaison 847.931.6019 aRTS COMMISSION AGENDA MONDAY,NOVEMBER 14, 2005 SECOND FLOOR CONFERENCE ROOM NORTH TOWER, CITY HALL, 150 DEXTER COURT 7:00 P.M. I. Call To Order II. Introduction of new Commissioners III. Minutes of October 10, 2005 IV. Financial Report V. Old Business A. Center City Arts Center project (Grady) B. Lord's Park Theater project(Grady) C. Mural update (Powers) D. Radio Show update (Powers) E. Summer Movie Series update (Powers) F. Police art exhibit(Grieger) VI. New Business A. Review Grant requests B. Review Special Project proposed at the last regular session C. Set up priorities for the request for funding D. Set forth a proposed budget request E. Ice rink shed project(Staff) F. Eric Grohe Murals(Staff) G. Mini-Grant Application—Raleigh Sutton/Stories of Selected African- Americans VII. Citizen's Forum A. Aaron Dougherty/Elegantly Elgin (Staff) VIII. Adjournment Sylvia Grady, Chairwoman Bob Bruskewitz / Richard A. Grieger / Herbert Gross/ Cynthia G. Hernandez David Kaptain / Heidi M. Lipinski / Barbara Maring / David Powers / Curtis J. Sartor 2 Ekin 150 Dexter Court Elgin, Illinois Gilbert Feliciano,Staff Liaison 847.931.6019 AGENDA MONDAY, DECEMBER 12, 2005 SECOND FLOOR CONFERENCE ROOM NORTH TOWER, CITY HALL, 150 DEXTER COURT 7:00 P.M. I. Call To Order II. Minutes of November 14, 2005 III. Financial Report IV. Old Business A. Status of Grant Awards (S. Grady) B. Report on CAC Budget/Special Projects to Council at City Council Meeting (D. Kaptain) C. Filling CAC Secretary Position(S. Grady) D. Center City Arts Center update (S. Grady) E. Discussion on Money left from this year's budget (S. Grady) V. New Business A. Report on Il. Arts Council Meeting(S. Grady and D. Grieger) B. Arts Beat Magazine person needs to be chosen(S. Grady) VI. Citizen's Forum VII. Adjournment r Sylvia Grady, Chairwoman Bob Bruskewitz / Richard A. Grieger / Herbert Gross / Cynthia G. Hernandez David Kaptain / Heidi M. Lipinski / Barbara Maring / David Powers / Curtis J. Sartor MINUTES - Monday, December 12, 2005 1 ELGIN CULTURAL ARTS COMMISSION A regular meeting of the Cultural Arts Commission(Cultural Arts Commission) was called to order at 7:05 p.m. on December 12, 2005, at the City of Elgin, Second Floor Conference Room, North Tower at 150 Dexter Court, Elgin, IL. Present: H. Lipinski, B. Bruskewitz, S. Grady, D. Grieger, H. Gross, D. Kaptain, D. Powers, and C. Sartor Absent: C. Hernandez, B. Maring and Gil Feliciano (staff liaison). H. Gross proposed a motion to approve the minutes of 11/14/05 as read. Second by B. Bruskewitz. All approved. No Financial Report given. The points for the grant requests have been tallied and the percentages have be calculated. The information on grant amounts will be forth coming as soon as the City Council passes a budget for 2006. Grant applicants will be notified at that point. D. Kaptain gave a letter regarding the Special Projects and additional funding to the City Council with no discussion to the Council as a whole on the request. Dave said that the Council perceived the Arts Center monies as part of the CAC budget. CAC members think that there is some misunderstanding regarding the intent of our involvement in the Arts Center project for the City and our budget request. C. Sartor made a motion that S. elk Grady go to the next Council meeting to address this issue. D. Grieger second the motion. All were in favor. D. Kaptain would get S. Grady the particulars on the meeting. D. Kaptain will be able to ask S. Grady questions to clarify any misconceptions about the CAC projects as well as the Arts Center. S. Grady gave a report as to the status of the progress on the Arts Center. City Inspector and the Fire Marshall will inspect the space and report to the Mayor within two weeks. The Mayor has requested a list of equipment that the City already owns that might be in storage or not in use that could be used at the Arts Center. This should all be done by January. D Powers said that the OEG has equipment that can be used at the Center. D. Powers will prepare a list. No new secretary can be found from the Commission. G Feliciano will continue taking Minutes. This issue will be revisited in the spring. A discussion was held as to encumbering the rest of the monies in the 2005 budget to be used in the start up cost of the proposed Arts Center. D. Grieger proposed that the remaining monies in the 2005 budget be encumbered for such purpose. H. Gross seconded the motion. All were in favor. D. Grieger and S. Grady gave a report on a meeting held with the Executive Director and the Assistant Director of the Illinois Arts Council on November 14, 2005. ,., The purpose of the meeting was to improve the CAC's chances of gaining more grant money for the City of Elgin. With the help of Rep. Ruth Munson a Grant Awareness MINUTES - Monday, December 12, 2005 2 1 ELGIN CULTURAL ARTS COMMISSION "` Workshop will be arranged and presented in Elgin at a near future date. S. Grady sent copies of the special CAC projects proposed to the City Council to the Assistant Director of The Illinois Arts Council. He will be looking over the proposals and recommending any grants that might be applied for to help with funding. It was advised that we take into careful consideration what is given in volunteer hours and in-kind services given from the City as grants can only be a certain percentage of the budget; the bigger the budget, the more money that can be granted. H. Lipinski will take over as ARTS BEAT Magazine representative for CAC. A motion as such was made by C. Sartor to this effect. The second by H. Gross. All were in favor. H. Lipinski passed out info on DNA Window Contest Judging. H. Gross voiced concerns about his position as the CAC liaison to the Hemmen's Advisory Board. S. Grady will write a letter requesting clarification of this position and perhaps a place for Herb at the Board's table at their meetings. D. Powers gave a report on his visit to the McLaren Art Center in Barrie, Ontario. He spoke on the possibilities of artist exchanges/shows if and when the proposed Elgin Arts Center is up and running. Christmas gifts were presented to the members from the City as a thank you for the volunteer work. H. Gross moved the meeting adjourn. D. Grieger seconded the Motion. All in favor. The meeting adjourned at 8:40 The above-minutes were approved on p�.1 , 2---c-15'-by the following vote: Yes No Abstention. Signed: Gilb- - ex-a •, 'ta raison rik