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HomeMy WebLinkAbout2000 Cultural Arts Commission Minutes CORRECTED MINUTES ELGIN CULTURAL ARTS COMMISSION MONDAY, MARCH 13, 2000 7:30 p.m. Meeting was called to order by Chairman Stefely at 7:35 p.m. II. Roll Call Members Present: Dick Grieger, Maureen Himmel, Sandy Kaptain, Jean Keltner Don Quillman, George Stefely Members Absent: Michael Camacho, Milt Evans, Jr., Tom Flanigan, Nancy Potter (ex-officio) Others Present: Jane Cordes, Special Events Coordinator, Parks & Recreation David Powers Staff Present: Deborah Nier, Management Assistant II. Consideration of Minutes - Meeting of February 16, 2000 Quillman made a motion to approve the minutes of the February 16 meeting as presented. Second by Himmel. All ayes. Motion passed. III. New Business A. Funding Request From Parks & Recreation. Jane Cordes, Special Events Coordinator, discussed the details of the funding request and answered questions regarding the activities for which funds were being sought. Grieger made a motion to fund the activities identified at the following levels: EVENT FUNDING LEVEL DuPage Court/Wing Park Concerts S 3,500 Lords Park Concert Series 6,000 Youth Fest 2,500 July 4th (stage entertainment only) 3,000 Fine Arts Festival 2,500 re- Total ECAC funding $ 17,500 Cultural Arts Commission Meeting of March 13, 2000 Page 2 Motion was seconded by Kaptain. All ayes. Motion passed. B. Fox Valley Arts Council Annual Membership Kellner moved,seconded by Kaptain, to approve a payment of$75.00 to the Fox Valley Arts Council for the annual membership fee. All ayes. Motion passed. The Commission expressed an interest in having a representative of the Fox Valley Arts Council present at the April meeting and directed Nier to make the contact. C. Financial Report- March, 2000 March financial report was reviewed by the Commission. V. Old Business A. Proposal for Mini-Grant Program Discussion was postponed until April meeting. VI. Other Business A. Keltner suggested that a Vice-Chairman and Secretary be named. She recommended that Don Quillman be named as Vice-Chairman of the Commission and Michael Camacho as Secretary. Chairman Stefely suggested that the discussion be placed on the April meeting agenda. B. Nier reported that Steve Youngren, Pioneer Memorial Foundation,had asked if the the grant award made to the Foundation could be used for expenses related to fund- raising and administrative costs related to the project. Nier asked for clarification from the Commission as to whether it was the Commission's intent that the grant could be used for such purposes. Commission members agreed that it was the intention that the grant be applied to the actual casting and installation of the Pioneer Family Sculpture. C. Nier reported that the new grant guidelines and application forms were being sent out. It was pointed out to the Commission that the language regarding the 2000 funding levels might be interpreted as a$ 7,500 cap on grant requests. The Commission agreed and wished to have the sentence under "SPECIAL NOTIFICATION FOR 2000" read: "Because of budget restrictions in 2000 Fiscal Year, the Elgin Cultural Arts Commission will consider grant requests at an approximate amount of$ 7,500.00". r- Cultural Arts Commission Meeting of March 13,2000 Page 3 D. The Commission discussed doing a special recognition for the work of Charlene Goldman and Janie Petersen as past Commissioners. E. Quillman asked the Commission to consider support for a recommendation to be made to the City Council that, if the open space north of the Grand Victoria, is to be developed into a park, it should be named after former Mayor George Van De Voorde. Commission agreed that Quillman should approach the City Council with this recommendation. F. Keltner asked that an item be placed on the April agenda to discuss treatment of the City-owned sculpture. VII. Citizen Forum A. David Powers asked for the Commission's support to encourage the City to include a"tear-out"page in the Spirit which allow any not-for-profit organization to advertise events, information, etc. The commissioners agreed to write a letter to Clay Pearson supporting the idea. Himmel will draft this letter. VIII. Quillman moved, seconded by Himmel, to adjourn. All ayes. Meeting adjourned at 9:50 p.m. Respectfully submitted, Minutes Approved C, A QUO a lb, oO Deborah K. ier anagement Assistant rk , • MINUTES ELGIN CULTURAL ARTS COMMISSION MONDAY,APRIL 10,2000 7:30 P.M. Meeting was called to order by Chairman Stefely at 7:35 p.m. II. Roll Call Members Present: Milton Evans Jr., Tom Flanigan, Dick Grieger, Maureen Himmel, Sandy Kaptain,Jean Keltner,Nancy Potter(ex-officio), Don Quillman, George Stefely Members Absent: Michael Camacho Others Present: Mary Hatch, Talisman Theatre Mark Hardiman, Talisman Theatre Michael Pastreich, Elgin Symphony Orchestra David Powers Staff Present: Deborah Nier, Management Assistant III. Consideration of Minutes-Meeting of March 13, 2000 It was noted that Don Quillman was present at the March 13 meeting which was not reflected under"Members Present"Keltner moved, seconded by Grieger, to approve the minutes of the March 13 meeting with the correction that Don Quillman would be shown as present under"Roll Call"and to add a discussion of sculpture treatment to the April agenda. Second by Grieger. All ayes. Motion passed. The agenda was amended by consent to add a presentation by Michael Pastreich, Elgin Symphony Orchestra, under New Business. IV. New Business A. Discussion with Representative of Fox Valley Arts Council Representatives of the Fox Valley Arts Council were not present. Nier stated that attempts to reach them were unsuccessful. Nier will continue to try to contact Elizabeth Johnston, FVAC President. B. Grant Application-Talisman Theatre Mary Hatch and Mark Hardiman,both of Talisman Theatre,, presented information relative to a grant application submitted for funding of Talisman's Shakespeare in the s r Cultural Arts Commission April 10, 2000 Page 2 Park event. After questions from the Commission,Hatch and Hardiman were informed that the Commission would make a funding decision at the May meeting. C. Election of Officers K:eitner moved to elect Don Quillman as Vice-Chairman and Michael Camacho as Secretary. Second by Evans. Eight ayes. Quillman abstained. Motion passed. D. April Financial Report The Commission reviewed the financial report for April. Grieger pointed out that the funds granted to the Parks& Recreation Department for various events was not included. The Commission expressed a desire to have a report prepared which would show expenditures by the budget categories identified at the March meeting. The Commission discussed procedures for evaluating the grant applications. E. Presentation by Michael Pastreich Michael Pastreich spoke to the Commission about a grant submission which the Symphony was planning. The grant request would be of two parts: (1) $13,000 for broadcasts on WFMT and(2) $23,000 for financing additional pops concerts. V. Old Business A. Proposal for Mini-grant Program for Individual Artists Flanigan presented draft guidelines and application form for the mini-grant program for individual artists which was discussed by the Commission. Flanigan will make revisions and give to Nier for review by the City's Legal Department. VI. Other Business A. The Commission discussed the value of using such vehicles as the Fox Valley Arts Council for marketing Elgin arts events and artists. Michael Pastreich offered a presentation by the Symphony's marketing director on methods which have been successful for their organization. B. David Powers provided an update on the flag project and the activities planned by the Outside Exhibition Group. Cultural Arts Commission April 10, 2000 Page 3 C. Sculpture Renovation Grieger made a motion to solicit proposals for treatment of the Doughboy sculpture, "Over The Top". Motion was seconded by Quillman. All ayes. Motion passed. VII. Citizen Forum-No comments. VIII. Grieger moved, seconded by Quillman,to adjourn. All ayes. Motion passed. Meeting adjourned at 10:30 p.m. Respectfully submitted, Minutes Approved 1• 'Ma. g, a000 rik Deborah K. ter Date anagernent Assistant ` � r es- MINUTES ELGIN CULTURAL ARTS COMMISSION MONDAY,MAY 8,2000 7:30 P.M. Meeting was called to order by Chairman Stefely at 7:40 p.m. II. Roll Call Members Present: Milton Evans, Jr., Tom Flanigan, Dick Grieger, Maureen Himmel, Sandy Kaptain, Jean Keltner, Don Quillman, George Stelfely Members Absent: Michael Camacho, Nancy Potter (ex-officio) Other Present: Peter Ackemann, Children's Theatre of Elgin Mark Hardiman, Talisman Theatre Mary Hatch, Talisman Theatre Elizabeth Johnston, President, Fox Valley Arts Council Sue Lewis, Children's Theatre of Elgin David Powers Staff Present: Deborah K.Nier,Management Assistant III. Consideration of Minutes - Meeting of April 10, 2000 Kellner made a motion to approve the minutes of the April 10, 2000 meeting as presented. Second by Quillman. All ayes. Motion passed. IV. New Business A. Discussion with Representatives of Fox Valley Arts Council Elizabeth Johnston, President, Fox Valley Arts Council (FVAC),was discussed the activities of the Fox Valley Arts Council and for what purposes the City of Elgin's contribution is used. She presented a letter to the Commission which requested a ruk contribution of$ 3,000 for operations and programs of the Fox Valley Arts Council plus $ 2,000 to continue the page in Arts Beat dedicated to Elgin. Cultural Arts Commission May 8, 2000 Page 2 Several questions were asked by the Commission regarding the FVAC programming, benefits to Elgin, representation of Elgin in Arts Beat, etc. Ms. Johnston also explained organizational changes taking place within the FVAC. Discussion of the funding request will continue at the June Commission meeting. B. Consideration of Applications for Funding 1. Children's Theatre of Elgin -Peter Ackemann and Sue Lewis, representing Children's Theatre of Elgin, presented the funding request for the production of"Joseph& The Amazing Technicolor Dreamcoat". Quillman moved, seconded by Grieger, to recommend a grant award in the amount of$ 7,500.00. All ayes. Motion passed. 2. Talisman Theatre - Quillman moved to recommend a grant award to Talisman Theatre of$ 20,000 for the Shakespeare in the Park event. Second by Kaptain. All ayes. Motion passed. C. Grant Application to Illinois Arts Council - Community Arts Access Program Nier informed the Commission that she was preparing the grant application for submission by June 1,2000. Nier asked direction from the commission regarding the budget for the "re-granting" program and the time table for the application and review process. The Commission agreed that the program budget should be $ 30,000 ($ 15,000, local funds, $ 15,000 grant request). The time table was also discussed. D. Financial Report- May, 2000. The financial report was presented. V. Old Business - none VI. Other Business Flanigan announced that the Fine Arts Academy at Larkin High School has received an award from the Illinois Arts Alliance for Education. The award will be presented in Springfield. Flanigan offered to contact a representative of the Illinois Arts Council to vist with the Commission at a future meeting. r u' Cultural Arts Commission May 8, 2000 Page 3 Quiliman reported on a discussion with City Clerk Loni Mecum regarding a recommendation to name the open space north of the casino "George Van De Voorde Festival Park". It was the City Clerk's instruction that a letter making this recommendation be submitted to the City Council by the Commission. Nier was directed to draft a letter for Chairman Stefely's signature. Flanigan informed the Commission that the orchestra directors at Larkin High School and Elgin High School wished to thank the Commission for the tickets to Elgin Symphony Orchestra concerts for students. The Commission discussed a plaque being made for Bob Tolley for his service to Hemmens over thirty years. VII. Citizen Forum - None VIII. Evans made a motion to adjourn. Second by Grieger. All ayes. Meeting adjourned at 9:15 p.m. Respectfully submitted Minutes Approved � . ' cTJne , 000 Deborah Nier, anagement Assistant r MINUTES ELGIN CULTURAL ARTS COMMISSION MONDAY,JUNE 12, 2000 7:30 p.m. Meeting was called to order by Chairman Stefely II. Roll Call Members present: Michael Camacho, Tom Flanigan, Richard Grieger, Maureen Himmel, Sandy Kaptain, Jean Keltner, Nancy Potter(ex-officio), Don Quillman, George Stefely Members absent: Milt Evans, Jr. Others present: Christina Nahabedian, Elgin Symphony Orchestra Michael Pastreich, Elgin Symphony Orchestra III. A motion made by Quillman to approve the minutes of the May 8 meeting as presented. Second by Grieger. All ayes. Motion passed. IV. New Business A. Discussion of Marketing Christina Nahabedian, ESO Marketing Director, gave a presentation regarding marketing strategies utilized by the Symphony and experiences with different types of outreach measures which might suit the Commission's needs and public relations. Quillman asked what measures could be taken to successfully market the Fine Arts Festival and reviewed recent discussions with City staff about marketing the event. Potter suggested an activity which would help track the characteristics of event audiences and encourage people to attend those Elgin events. Her thought was to give prizes away, sponsored by businesses, at different events. One result of the event may be the establishment of a data base which could be used by many arts organizations. The Commission discussed involving other groups in this effort. Himmel suggested a special meeting to discuss planning a gathering of local arts-related groups. The . . Minutes Elgin Cultural Arts Commission June 12, 2000 special meeting will be scheduled for Thursday, July 13, 7:30 p.m. B. Financial Report - June Flanigan moved, seconded by Kaptain, to approve the financial report for June as submitted. All ayes. Motion passed. V. Old Business A. Consideration of Request for Funding - Fox Valley Arts Council Quillman made motion to make a $ 5,000 contribution to the Fox Valley Arts Council. Second by Keltner. Seven ayes. One nay. Motion passed. B. Fine Arts Mini-Grant Program Flanigan will modify to reflect the comments by the City legal staff and discussed at the July meeting. C. Information Booth - Fine Arts Festival Quillman suggested that the Cultural Arts Commission be responsible for one booth. Commissioners scheduled times to staff booth. VII. Other Business Keltner made a motion to use $ 2,000 for purchase awards. Second by Camacho. All ayes. Motion passed. Volunteers for the judging are Stefely, Camacho and Himmel. Keltner, seconded by Camacho, to use $ 1,500 for food vouchers, at $ 5.00 each, for performers and exhibitors at the Fine Arts Festival. All ayes. Motion passed. Quillman reviewed a discussion that he and Himmel had with Becky Karoliussen regarding additional funds for advertising the Fine Arts Festival. He felt that the marketing efforts for the event are not adequate and suggested that more funds be provided for advertising. There was discussion regarding whether the Commission should provide additional funding and if the Commission should put conditions on how the funds are spent. Kaptain moved that $ 5,000.00 be appropriated for the Fine Arts Festival for additional advertising. Second by Flanigan. There was question • . Minutes June 12, 2000 Page 3 as to whether conditions should be placed on use of the funds. It was decided that placing conditions on the use was not necessary. All ayes. Motion passed. Quillman provided information on purchasing T-shirts to give away at the Fine Arts Festival. Shirts would be given to persons completing surveys at the event. Quillman asked that the Commission consider allocating funds to purchase these T-shirts. Flanigan moved that $ 2,000.00 of the previously approved $ 5,000.00 for advertising be earmarked for designing and purchasing T-shirts. Second by Grieger. All ayes. Motion passed. VI. Other Business Keltner presented information about a youth art project in Atlanta. She suggested that a similar project be undertaken by the Commission for showing at the new community recreation center. It was suggested that the Commission could partner with Art For All to carry-out the project. Keltner also suggested that a guided tour of the Art Gallery be provided during the Fine Arts Festival. VII. Citizen Forum David Powers reported that the Outside Exhibition Group will be making a presentation to the City Council to fund the flag project. Quillman added that he had met with Monica Meyers, Parks & Recreation, regarding the Bronze Star project. He said that she was disappointed that thoughts were being given to reallocating the funds from the Bronze Star project. Keltner suggested that a committee be formed to continue the project. VIII. Quillman moved, seconded by Camacho, to adjourn. All ayes. Motion passed. Respectfully submitted, Minutes approved, . ; P,;(-1 1 IL 00 borah Nie Management Assistant (Date) • MINUTES ELGIN CULTURAL ARTS COMMISSION MONDAY, JULY 10, 2000 7:30 p.m. Meeting was called to order by Chairman Stefely at 7:35 p.m. II. Roll Call Members present: Michael Camacho. Milt Evans, Jr., Tom Flanigan, Richard Grieger, Maureen Himmel, Sandy Kaptain, Jean Keltner, Nancy Potter (ex-officio), Don Quillman, George Stefely Members absent: None Others present: Joe Oclon Jon Kramp Sean Wicklund, Boys & Girls Club Michael Pastreich, Elgin Symphony Orchestra Peg Youngren, Pioneer Memorial Foundation Steve Youngren, Pioneer Memorial Foundation Elizabeth Bellaver, Pioneer Memorial Foundation Emilio Garcia, P.A.D.S. Dean Fitzsimmons, P.A.D.S. Barb Van Wanbels, P.A.D.S. Staff present: Deborah Nier, Management Assistant III. Consideration of Minutes - Meeting of June 12, 2000 Quillman made a motion to approve the minutes of the June 12 , 2000 meeting as presented. Second by Keltner. All ayes. Motion passed. r 1 • Minutes July 10, 2000 Page 2 IV. New Business A. Presentation of Design for Tanks at Water Plant Joe Oclon, a local artist, showed the Commission proposed designs for murals to be painted on the water storage tanks at the Slade Acenue water plant. B. Consideration of Grant Applications 1. Boys and Girls Club. Sean Wicklund, Development Director, presented information about the grant application submitted for an arts class. The funding request is $ 7,500.00 2. Elgin Symphony Orchestra. Michael Pastreich, Executive Director, is requesting a total of$ 36,000.00 for support of additional concerts in the Pops series and for support of radio broadcasts of classic concerts on WFMT. 3. P.A.D.S. of Elgin. Emilio Garcia, Executive Director, presented a request of $ 9,200.00 for support of the Elgin Watch City Music Festival to be held July 15. 4. Pioneer Memorial Foundation. Elizabeth Bellaver, of the St. Charles Group, spoke on behalf of the Foundation, as a consultant assisting with the project. The Foundation is requesting $ 33,000 to continue the Pioneer Family Sculpture project. As is the normal practice, action on the grant requests will be taken at the next meeting of the Commission. The application from P.A.D.S. was excepted from this given that the event is scheduled to take place in less than one week and a funding decision could not be made retroactive to the event. Keltner asked Garcia what the funds would be used for if a profit were realized. Garcia answered that any profit would be used to fund the event next year. Keltner asked how much of the expenses were for performers' fees. Garcia indicated that performers' fees totaled about $ 6,000. Quillman moved, seconded by Kaptain, to fund the grant request submitted by P.A.D.S. at the amount of$ 6,000.00, to be applied specifically to expenses associated with performers' fees. All ayes. Motion passed. Nier said that the Council would consider the recommendation at its July 12 meeting. Evans said that he would attend as the Commission's representative. �r• Minutes July 10, 2000 Page 3 C. Financial Report The financial report for July was presented. D. Creation of Committees 1. Bronze Star: Committee members will be: Flanigan, Grieger, Quillman, Stefely Quillman will serve as chairman. 2. Recreation Center Art Exhibition Space: Committee members will be: Camacho, Evans, Kaptain, Keltner, Stefely. Keltner will serve as chairman. V. Old Business A. Fine Arts Festival T-Shirts. Quillman provided an update on t-shirts for persons filling out surveys at the Fine Arts Festival. B. Mini-grant Program. Evans made a motion to approve the mini-grant program as amended. Second by Kaptain. All ayes. Motion passed. VI. Other Business A. The Commission discussed plans for selection of winners for purchase awards at the Fine Arts Festival. B. Quillman raised the question of whether funds set aside for the Bronze Star project should not be redirected to the Pioneer Family Sculpture. The Bronze Star Committee will consider that question. VII. Citizen Forum Jon Kramp expressed his concern that consideration of the grant application from the Pioneer Memorial Foundation appeared to run contrary to the grant program guidelines in the following areas: use of grant for fund-raising, consideration of grant request without submission of final report from previous project for which grant was received and request for grant for project for which grant was previously awarded. Kramp also pointed out that the Commission should be involved somehow in with the City Council in implementing strategic goals as they apply to enhancing cultural opportunities. Minutes July 10, 2000 Page 4 VIII. Himmel made a motion to adjourn. Second by Quillman. All ayes. Meeting adjourned at 10:25 p.m. Respectfully submitted, Minutes Approved, • Deborah K. ier Date anagement Assistant r MINUTES SPECIAL MEETING OF ELGIN CULTURAL ARTS COMMISSION THURSDAY,JULY 13,2000 7:30 p.m. The special meeting of the Cultural Arts Commission was called to order at 8:00 p.m. II. Roll Call Members Present: Milt Evans, Jr., Richard Grieger, Maureen Himmel, Jean Keltner, Nancy Potter(ex-officio), Don Quillman, George Stefely Members Absent: Michael Camacho, Tom Flanigan, Sandy Kaptain Others Present: Deborah Nier, Management Assistant III. Discussion of Meeting with Local Arts Groups/Artists The Commission discussed holding a "networking"-type meeting with local groups as a way to familiarize the community with the Commission and its programs,but to exchange information about the activities of these groups. The Commission discussed what types of groups should be involved. There was a general consensus that a first meeting would include local arts groups and artists and, perhaps representatives of civic organizations. Quillman pointed out his desire to have, as a product of these efforts, the development of a community events calendar. It was also agreed that the best time to hold the meeting would be late October. IV. Grieger made a motion to adjourn. Second by Quillman. All ayes. Meeting adjourned at 9:55 p.m. Respectfully submitted, Minutes approved . . S . 8-/001.000 ' Deborah K, ier Date ►4 agemen Assistant MINUTES ELGIN CULTURAL ARTS COMMISSION • MONDAY, AUGUST 14,2000 7:30 P.M. Meeting was called to order at 7:40 p.m. by Chairman Stefely II. Roll Call Members present: Michael Camacho, Milt Evans, Jr., Tom Flanigan, Richard Grieger, Maureen Himmel, Sandy Kaptain, Jean Keltner, Don Quillman, George Stefely Members absent: Nancy Potter (ex-officio) Others present: Don Haefliger, Independent Players Ann Kepley, Elgin Children's Chorus David Powers, Outside Exhibition Group Rachel Campbell, Elgin Area Historical Society Carl Flaks, Elgin Area Historical Society David Briggs, Grindstone Productions Phil Broxham, Grindstone Productions Stuart Wasilowski, Elgin City Council Gilbert Feliciano, Hispanic Heritage Coalition Michael Pastreich, Elgin Symphony Orchestra Staff present: Deborah Nier, Management Assistant III. Consideration of Minutes A. Meeting of July 10, 2000 - Flanigan made a motion to approve the minutes with the following addition: Don Quillman will chair the Bronze Star Committee and Jean Keltner will chair the Recreation Center Art Exhibit Committee. Second by Quillman. All ayes. Motion passed. B. Special meeting of July 13, 2000 - Quillman made a motion to approve the minutes as presented. Second by Flanigan. All ayes. Motion passed. Minutes - August 14, 2000 Page 2 IV. New Business A. Presentation - Grant Applications 1. Elgin Area Historical Society. Carl Flaks, Rachel Campbell, David Briggs and Phil Broxham provided detail on a proposal to produce a film documentary featuring the Elgin Watch Company. 2. Elgin Children's Chorus. Ann Kepley, Executive Director, presented a funding request for"VOICES", a program presented to sixth grade students which, through demonstrations, lectures and performances, introduces audiences to the workings of the human voice. 3. Independent Players. Don Haelfliger presented a funding request for two productions: "Who's Afraid of Virginia Woolf' and the"Nutcracker" ballet. 4. Hispanic Heritage Coalition. Gilbert Feliciano requested funds for the upcoming event, "Fiesta Salsa". B. Consideration of Grant Requests 1. Boys & Girls Club of Elgin Flanigan moved to fund the request from the Boys & Girls Club in the amount of$ 5,000.00 with the comment that the organization be encouraged to ensure that the quality of the instructional staff is such to adequately instruct the participants in all mediums and provide motivation. Second by Kaptain. All ayes. Motion passed. 2. Elgin Symphony Orchestra. Flanigan made a motion to fund the WFMT radio broadcasts in the amount of$ 13,000.00. Second by Evans. All ayes. Motion passed. Evans commented that, considering that the City makes a contribution to the Symphony of which $ 38,000.00 is passed through the Commission's budget, he would like a request made to the City Council that the Commission's budget be increased in an amount equal to $ 38,000.00. A letter will sent to the City Council with this request for consideration during 2001 budget preparation. r Minutes -August 14, 2000 Page Three Flanigan moved, seconded by Quillman, to table consideration of that portion of the Symphony's application requesting funds for the expanded Pops series until the September meeting. Second by Quillman. Keltner asked Michael Pastreich, ESO Director, to provide a status report on ticket sales for that meeting. 3. Pioneer Memorial Foundation. Keltner moved to fund the funding request in an amount of$ 20,000.00, with $ 15,000.00 to be charged against the FY2000 riverboat proceeds account and $ 5,000.00 taken from the funds earmarked for the Bronze Star project, and with the condition that the funds be applied only towards the casting of the piece. Second by Evans. All ayes. Motion passed. 4. Hispanic Heritage Coalition. Himmel made a motion to fund the project in the amount of$ 3,500.00. No second. Himmel moved to fund the project in the amount of$ 5,000.00, with the condition that the funds be applied only to paying performers fees. Second by Camacho. All ayes. Motion passed. 5. Elgin Children's Museum. Keltner moved, seconded by Camacho, to fund the grant request in the amount of$ 3,800.00. All ayes. Motion passed. 6. Elgin Area Historical Society. Grieger made a motion to fund the grant request in the amount of$ 12,500.00. Second by Quillman. All ayes. Motion passed. 7. Independent Players. Evans moved, seconded by Himmel, to fund the grant request in the amount of$ 10,430.00. Eight ayes. Keltner abstained. Motion passed. V. Old Business A. Networking Meeting. Nier will forward information about costs of room and catering at the Grand Victoria when received. B. Update on Fine Arts Festival. Commission completed sign-up sheet for staffing the information booth. Quillman reported that t-shirts will be ready. . Minutes - August 14, 2000 Page Four VI. Other Business Keltner reminded the Commission that citizen representatives were needed to assist in reviewing Arts & Culture Grant Program applications. Robert Durnbaugh and Clare 011ayos will be contacted by commissioners. VII. Citizen Forum- none VIII. Quillman moved to adjourn. Second by Camacho. All ayes. Meeting adjourned at 10:40 p.m. Respectfully submitted, Minutes Approved 1/.AIs • 9. / / a 000 borah K. t ier Date Management Assistant rik �•• MINUTES ELGIN CULTURAL ARTS COMMISSION MONDAY, SEPTEMBER 11, 2000 7:30 P.M. 1. Meeting was called to order at 7:40 p.m. be Chairman Stefely. II. Roll Call Members present: Milt Evans, Jr., Tom Flanigan,Richard Grieger, Maureen Himmel, Don Quillman, George Stefely Members absent: Michael Camacho, Sandy Kaptain, Jean Keltner, Nancy Potter (ex-offici0) Other present: Michael Pastreich,Elgin Symphony Orchestra David Powers Staff present: Deborah Nier, Management Assistant e,,, III. Consideration of Minutes - Meeting of August 14,2000 Quillman made a motion to approve the minutes of the August 14, 2000 meeting as presented. Second by Grieger. All ayes. Motion passed. 1V. New Business A. Consideration of Grant Request- Elgin Symphony Orchestra Quillman made a motion to fund one performance of the expanded Pops series in the amount of$ 8,000. Second by Himmel. All ayes. Motion passed. B. Set schedule for Review of Arts & Culture Grant Applications The following schedule of meetings to review grant applications was agreed upon: Wednesday, September 27, 7:00 p.m; Monday, October 9, 7:30 p.m. (as part of the regular Commission meeting. Nier reported that Bob Durnbaugh agreed to participate as a citizen representative. David Powers was asked to serve on the panel to which he agreed. Clare 011ayos will be contacted to be a citizen representative, C. Sculpture Treatment Quillman made a motion to recommend Venus Bronze Works, Inc. to perform the treatment on "Over the Top"for the amount of$ 9,500. Seocnd by Grieger. All ayes. Motion passed. Himmel volunteered to sit in on meetings with the contractor if needed. fir.•. Minutes - September 11, 2000 Page Two • D. Financial Report The Financial Report was presented to the Commission. V. Old Business A. Networking Meeting Proposed date for meeting: October 26,2000 (if available) Time: 6:30 p.m. - 8:30 p.m. Location: Grand Victoria Casino Flanigan proposed an agenda which would include presentations from Commissioners on grant programs,new initiatives, an introduction of Commissioners and purpose of the Commission and time to network. Quillman expressed a desire to use the meeting to facilitate production of an events calendar. The following tasks were assigned to prepare for the event: Himmel -prepare invitation Grieger - prepare invitation list Flanigan-agenda& procedure rik Evans Quillman-will talk to Becky Karoliussen about calendar of events Quillman made a motion to allocate up to$2,000 for expenses associated with the event. Second by Evans. All ayes. Motion passed. VI. Other Business - none VII. Citizen Forum - no comments VIII, Quillman moved to adjourn. Second by Flanigan. All ayes. Meeting Adjourned at 9:40 p.m. Respectfully submitted, Minutes approved f!.: . 1 1_r ib q /to e 4orah Nie IDate anagement Assistant r MINUTES SPECIAL MEETING OF ELGIN CULTURAL ARTS COMMISSION THURSDAY, SEPTEMBER 21, 2000 7:30 P.M. The special meeting of the Cultural Arts Commission was called to order by Chairman Stefely at 7:35 p.m. H. Roll Call Members present: Milt Evans, Jr., Tom Flanigan, Jean Keitner, Nancy Potter (ex-officio), Don Quillman, George Stefely Members absent: Michael Camacho, Richard Grieger, Maureen Himmel, Sandy Kaptain Staff present: Deborah Nier, Management Assistant Ill. Discussion of Networking Meeting Members present discussed plans for the networking meeting. It was agreed that the meeting will be scheduled for November 16. Nier will contact the Grand Victoria about reserving the date. An agenda was decided, involving brief presentations by the Commission members. It was agreed that participants will be asked to provide information about events which the Commission will provide to various sources (Convention&Visitors Bureau, Fox Valley Arts Council, etc.) for inclusion in their publications. This will be done for participants by the Commission one time only. Information would be given to participants about sources to advertise events. The invitation list was discussed. Flanigan will prepare mailing labels and will contact the Convention& Visitors Bureau and Becky Karoliussen(City) about publicizing the events. IV. Evans moved to adjourn. Second by Quillman. All ayes. Meeting adjourned at 9:00 p.m. Respectfully submitted, Minutes Approved a1 lit /019 ()0 Deborah K Nier Date anagement Assistant r‘ MINUTES ELGIN CULTURAL ARTS COMMISSION MONDAY, OCTOBER 9,2000 7:30 P.M. Meeting was called to order at 7:35 p.m. by Chairman Stefely. II. Roll Call Members present: Michael Camacho, Milt Evans,Jr., Tom Flanigan, Richard Grieger, Sandy Kaptain, Jean Keltner,Nancy Potter, George Stefely Members absent: Maureen Himmel,Don Quillman Staff present: Deborah Nier, Management Assistant Citizen members of Grant Review Panel: Robert Durnbaugh, Clare 011ayos, David Powers Other present: Linda Danner, Heartland Voices Karen DeBack, Heartland Voices Jim Driscoll, Heartland Voices Duane Werth, Heartland Voices John Slawson, Heartland Voices Jeffrey Danner, Heartland Voices Helen Gudewan, Heartland Voices Ill. Consideration of Minutes A. Meeting of September 9, 2000. Evans made a motion to approve the minutes of the September 9, 2000 regular meeting as presented. Second by Kaptain. All ayes. Motion passed. B. Special meeting of September 21, 2000. Evans made a motion to approve the minutes of the special meeting of September 21 as presented. Second by Kaptain. All ayes. Motion passed. I IV. New Business A. Grant Application- Heartland Voices. Several members of Heartland Voices presented that organization's request for funding for a holiday concert. After representatives had left,the Commission discussed possible funding. Reviewing the Financial Report, it appeared that in order to fund the project, funds budgeted for the Bronze Star statue would need to be used. Flanigan moved, seconded by Camacho, not to fund the project. Seven ayes. One nay. Motion passed 7 to 1. 13. Arts& Culture Grant Program- Application Review Robert Durnbaugh, Clare 011ayos and David Powers joined the Commission as the Grant Review Panel. There was considerable discussion regarding how to rank the projects and the criteria upon which the review should be based. The members discussed whether to increase the amount of the Commission's funding match in order to provide for full funding of all applications. Flanigan made a motion to maintain the available funds for the program at $30,000. A second was made by Camacho. All ayes. Motion passed. Grieger moved, seconded by Kaptain,to funds the following organizations at the designated levels: Children's Theatre of Elgin $ 3,200 ECGVPAC 3,300 Elgin Children's Chorus 2,500 Elgin Choral Union 4,000 Elgin Symphony Orchestra 2,300 Elgin Youth Symphony 3,750 Heartland Voices 4.350 Independent Players 3,900 YWCA 2,700 All ayes. Motion passed. C. Budget. Members asked staff what the process would be for preparing the City's 2001 budget. Nier said that the Commission's request for an additional $ 40,000 in funding for Year 2001 had been submitted. D. Downtown Planning Group. The Commission expressed a desire to have representation on the group working on riverfront and Center City planning. Grieger moved, seconded by Camacho, to have Jean Keltner represent the Cultural Arts Commission should it be possible to have representation. All --► ayes. Motion passed. Grieger will make the necessary contact • V. Old Business- None VI. Citizen forum -None VII. Camacho moved, seconded by Grieger, to adjourn. All ayes. Motion passed. Meeting adjourned at 10:20 p.m. Respectfully submitted, Minutes Approved , • . _ (ACM, J3} aQoo Deborah Ni-r Date anagement Assistant r"-‘ 1 �a MINUTES CULTURAL ARTS COMMISSION MONDAY, NOVEMBER 13, 2000 7:30 P.M. Meeting called to order at 7:30 p.m. by Chairman Stefely. II. Roll Call Members present: Robert Durnbaugh, Milton Evans, Jr., Tom Flanigan, Maureen Himmel, Jean Keltner, Nancy Potter (ex-officio), David Powers George Stefely Members absent: Richard Grieger, Herbert Gross III. Consideration of Minutes - Meeting of October 9, 2000 Evans moved, second by Keltner, to approve the minutes as presented. All ayes. esik Motion passed. IV. New Business A. 2001 Budget. Evans discussed the amount of funds to the Symphony as part of the Commission's General Fund budget and stated that he wished to continue to pursue a request for an additional $ 40,000 for the Commission budget for 2002. The Commission discussed the level of funding which the Symphony receives from the City. Evans suggested that the Mayor and City Manager be invited to attend a future meeting to discuss Commission activities and goals. B. December meeting. The December meeting will be held as scheduled. C. Year 2001 Elgin Cultural Arts Commission Guidelines. The Commission briefly discussed possible revisions and deadlines for grant submissions. Discussion will continue at the December meeting. D. Financial Report -November. Financial report was discussed. Minutes - November 13, 2000 Page 2. V. Old Business A. Networking Meeting. The upcoming meeting for November was discussed and plans finalized. B. Heartland Voices - Grant Application. Motion was made by Evans to recommend funding to Heartland Voices in the amount of$ 3,370.00, if available through unobligated funds. VI. Other Business Keltner discussed the inventory of artwork for the gallery at Hemmens, how that inventory is controlled and possible future rotation of pieces throughout public buildings. Powers expressed an interest in pursuing, with City officials, use of a portion of the current library building for art exhibition and classroom space. VII. Citizen Forum - None VIII. Himmel moved, seconded by Keltner, to adjourn. All ayes. Motion passed. Respectfully submitted, Minutes Approved - - .tip• . _ � ' I_ 'I : ' ,- I I Deborah Nie i / Date •nagement Assistant r