HomeMy WebLinkAboutr - September 22, 2021 COWCOMMITTEE OF THE WHOLE MEETING
September 22, 2021
The regular Committee of the Whole meeting was called to order by Mayor Kaptain at 6:00 p.m.
in the Council Chambers. Present: Councilmembers Dixon, Good, Martinez, Powell,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Absent: Councilmember Thoren.
Approval of Minutes
Councilmember Dixon made a motion, seconded by Councilmember Shaw, to approve the
minutes of the September 8, 2021 regular meeting. Upon a roll call vote: Yeas: Councilmembers
Dixon, Good, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays:
None.
Renewal of Liability, Crime and Workers' Compensation Insurance Programs for the
Period October 1, 2021 through September 30, 2022
A resolution was presented at the Council meeting for adoption by the City Council to protect the
City's financial resources and provide liability, crime and workers' compensation insurance.
Agreement with Sikich to Provide Professional Auditing Services
There was discussion regarding the number of firms that responded to the request for proposal
and their qualifications. Also discussed was the history the city has with the firm that was
selected and how staffing is provided during the audit process.
Councilmember Shaw made a motion, seconded by Councilmember Martinez, to accept the
proposal of Sikich in the amount of $77,585 to provide the professional services of a quality
accounting firm to perform the City's annual audit for the next five years. Upon a roll call vote:
Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Shaw, Steffen, and
Mayor Kaptain. Nays: None.
Agreements with Illinois Department of Transportation for Bike Route 4 Phase II Design
There was discussion regarding the cost to build the bike route and the costs to maintain it.
Committee of the Whole
September 22, 2021
Page 2
Councilmember Powell made a motion, seconded by Councilmember Martinez, to enter into
agreements with the Illinois Department of Transportation for federal funding and with Baxter &
Woodman, Inc. to perform Phase II Design services for Bike Route 4 in the amount of $290,551
which includes preparing construction plans, specifications and an estimate for bidding out the
project. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Purchase Agreement with Xylem Water Solutions USA, Inc. for Airlite Water Treatment
Plant Mixers
Councilmember Shaw made a motion, seconded by Councilmember Dixon, to award the
purchase agreement to Xylem Water Solutions USA, Inc. in the amount of $89,823 in order to
continue to provide reliable and adequate water supply by improving process flow. Upon a roll
call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Shaw,
Steffen, and Mayor Kaptain. Nays: None.
Maintenance Agreement with Motorola Solutions, Inc. to Support the Elgin Emergency
Communications and Backup Dispatch Centers Infrastructure, Related Equipment and
Software
Councilmember Martinez made a motion, seconded by Councilmember Dixon, to authorize the
maintenance agreement with Motorola Solutions, Inc. in the amount of $1,084,627 to provide
continued support for the Elgin emergency communications and backup dispatch centers critical
communications infrastructure and related equipment. Upon a roll call vote: Yeas:
Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor
Kaptain. Nays: None.
Announcements from Council
Councilmember Martinez thanked all that participated in the September 11`h event.
Announcements from Staff
City Manager Kozal, announced upcoming city events.
Committee of the Whole
September 22, 2021
Page 3
Adiournment
Councilmember Shaw made a motion, seconded by Councilmember Dixon, to adjourn the
meeting. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
The meeting adjourned at 6:24 p.m.
s/ Kimberly Dewis October 13, 2021
Kimberly Dewis, City Clerk Date Approved