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HomeMy WebLinkAboutp - August 25, 2021 COWCOMMITTEE OF THE WHOLE MEETING August 25, 2021 The regular Committee of the Whole meeting was called to order by Mayor Kaptain at 6:00 p.m. in the Council Chambers. Present: Councilmembers Dixon, Good, Martinez, Powell (arrived at 6:15 p.m.), Rauschenberger, Shaw, Steffen, Thoren, and Mayor Kaptain. Absent: None. Approval of Minutes Councilmember Martinez made a motion, seconded by Councilmember Steffen, to approve the minutes of the August 11, 2021, regular meeting. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Rauschenberger, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None. Resolution Authorizing the City of Elgin to Apply for an Open Space Lands Acquisition and Development Grant (OSLAD) for the Rehabilitation of Millennium Park (No cost) A resolution was presented at the Council meeting for adoption by the City Council for an OSLAD grant to offset 50 percent of the project cost to rehabilitate Millennium Park on the west side of Elgin. Citizen Survey Presentation ETC Institute presented an overview of the responses from the City's recently completed community survey. Representatives from ETC Institute explained their purpose and methodology, how many surveys were returned and the margin of error. They noted that the survey found that overall residents were satisfied with city services. Areas in this year's survey that showed decreases from the previous survey were concerns regarding streets, sidewalks, and enforcement of code. There was discussion regarding the question that asked about significant issues the city will face in the next five years. The responses to this question indicated that homelessness, affordability and public safety were residents top three issues. Construction Engineering Services Agreement with Hampton, Lenzini and Renwick, Inc. for the 2021 Northeast Area Resurfacing Proiect Councilmember Shaw made a motion, seconded by Councilmember Steffen, to enter into an agreement with Hampton, Lenzini and Renwick, Inc. for an amount not to exceed $116,810 to provide field inspection, design interpretation, contract administration including all required Committee of the Whole August 25, 2021 Page 2 Motor Fuel Tax documentation, and general coordination and control of the day-to-day construction activities for the resurfacing of various collector streets for the 2021 Northeast Area Resurfacing Project. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None. Construction Engineering Services Agreement with Burns & McDonnell Engineering Company, Inc. for the 2021 Columbine Square Resurfacing Project Councilmember Shaw made a motion, seconded by Councilmember Thoren, to enter into an agreement with Burns & McDonnell Engineering Company, Inc. for an amount not to exceed $100,832 to provide field inspection, design interpretation, contract administration including all required Motor Fuel Tax documentation, and general coordination and control of the day-to-day construction activities for the resurfacing of various residential streets, improvements to the Leo Nelson Riverside Water Treatment Plant access drive and parking lot and the construction of a new bike path at Lords Park for the 2021 Columbine Square Resurfacing Project. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None. Amendment Agreement No. 1 with Engineering Enterprises, Inc. for the Dundee Avenue Reconstruction Phase I Design Study Councilmember Powell made a motion, seconded by Councilmember Martinez, to approve Amendment Agreement No. 1 with Engineering Enterprises, Inc. for an amount not to exceed $39,308 to complete drainage studies required by the Illinois Department of Transportation as part of the preliminary/phase I design efforts necessary to properly plan and budget for future roadway reconstruction and apply for federal transportation funding assistance. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None. Engineering Services Agreement with Engineering Enterprises, Inc. for the Dundee Avenue Reconstruction Phase II Design Study Councilmember Shaw made a motion, seconded by Councilmember Steffen, to enter into an agreement with Engineering Enterprises, Inc. for an amount not to exceed $668,682 to complete the final/phase II design efforts necessary to prepare plans, specifications and estimates for future roadway reconstruction. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None. Committee of the Whole August 25, 2021 Page 3 Contract with B & F Construction Code Services, Inc. for Supplementary Building Inspection Services Councilmember Shaw made a motion, seconded by Councilmember Steffen, to approve a contract with B & F Construction Code Services, Inc. in the amount of $45,000 to ensure the provision of timely building inspections during periods of unusually high demand and/or prolonged staffing vacancies. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None. Downtown On -Street Parking Regulations There was discussion regarding what prompted the proposed change, if stakeholders were involved in the discussion of the proposed change and how enforcement would be handled. It was noted the overnight parking ban would help with delivery of city services such as snow removal and street sweeping. Councilmember Shaw made a motion, seconded by Councilmember Dixon, to approve on -street parking regulations prohibiting parking from 4 a.m. to 6 a.m. on downtown streets in order to provide for clean, accessible and serviceable downtown streets. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None. Announcements from Council Councilmember Martinez commented on the success of the 2021 North American and Caribbean Handball Confederation competition. She noted it was being held at the Edward Schock Centre of Elgin and the participants were staying at local hotels. She thanked all those involved in making this a successful sports tourism event. Mayor Kaptain noted that September is Pediatric Cancer Month. He also commented on several autism education businesses that recently opened, and he mentioned the Easter Seals Bike Race and fundraiser. Councilmember Powell reminded everyone that school has started and to please watch for students as they make their way to school. Councilmember Dixon thanked everyone that helped make the Back to School Bash a success. Announcements from Staff Molly Gillespie, Communications Manager, announced upcoming city events. Committee of the Whole August 25, 2021 Page 4 Adjournment Councilmember Shaw made a motion, seconded by Councilmember Steffen, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None. The meeting adjourned at 7:09 p.m. s/ Kimberly Dewis September 8, 2021 Kimberly Dewis, City Clerk Date Approved