HomeMy WebLinkAboute - March 10, 2021 COWCOMMITTEE OF THE WHOLE MEETING
March 10, 2021
The regular Committee of the Whole meeting was called to order by Mayor Kaptain at 6:00 p.m.
in the Council Chambers. Present: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Absent: None. All members, with the
exception of Councilmembers Martinez, Shaw and Mayor Kaptain, attended via electronic
means. This was allowed at this time granted by Governor Pritzker's Executive Order 2020-07.
Approval of Minutes
Councilmember Martinez made a motion, seconded by Councilmember Shaw, to approve the
minutes of the February 24, 2021, regular meeting. Upon a roll call vote: Yeas:
Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen, and
Mayor Kaptain. Nays: None.
Adoption of the 2021 Official Zoning Map
Councilmember Shaw made a motion, seconded by Councilmember Martinez, to approve and
adopt the 2021 Official Zoning Map in order to comply with Illinois State Statute. Upon a roll
call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger,
Shaw, Steffen, and Mayor Kaptain. Nays: None.
Acceptance of Public Improvements within the Bowes Creek Country Club Phase 11
Subdivision
Councilmember Shaw made a motion, seconded by Councilmember Martinez, to approve the
acceptance of the public improvements for ownership and maintenance in the Bowes Creek
Country Club Phase II Subdivision in order to fulfill the City's obligation to maintain reliable
infrastructure for serving businesses and residents. Upon a roll call vote: Yeas: Councilmembers
Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays:
None. Councilmember Dixon abstained.
Athletic Facility Improvement Funding
Councilmember Gavin made a motion, seconded by Councilmember Martinez, to approve the
2021 Athletic Facility Improvement Funding as recommended by the Parks and Recreation
Advisory Board in the amount of $50,000 in order to provide financial assistance to Elgin -based
sports organizations for making capital improvements to City owned property. Upon a roll call
vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw,
Steffen, and Mayor Kaptain. Nays: None.
Committee of the Whole
March 10, 2021
Page 2
Engineering Services Agreement with Burns & McDonnell Engineering Co., Inc. for Civil
Site Improvements Engineering Proiects
Councilmember Shaw made a motion, seconded by Councilmember Martinez, to approve an
agreement with Burns & McDonnell Engineering Co., Inc. in the amount of $70,000 in order to
provide the City with engineering services to evaluate, design and provide construction services
related to civil site improvements engineering projects. Upon a roll call vote: Yeas:
Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen, and
Mayor Kaptain. Nays: None.
Engineering Services Agreement with Engineering Enterprises, Inc. for Deep Well
Engineering Proiects
Councilmember Shaw made a motion, seconded by Councilmember Martinez, to approve an
agreement with Engineering Enterprises, Inc. in the amount of $218,898 in order to provide the
City with engineering services to evaluate, design and provide construction services related to
deep well projects. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez,
Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Purchase Agreement with Benchmark Construction Co., Inc. for Riverside Piping Repairs
Councilmember Shaw made a motion, seconded by Councilmember Gavin, to award an
agreement to Benchmark Construction Co., Inc. in the amount of $32,500 to provide reliable and
adequate water supply by repairing aging equipment. Upon a roll call vote: Yeas:
Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen, and
Mayor Kaptain. Nays: None.
Agreement with McCrometer, Inc. for Procurement of Flow Meters
Councilmember Martinez made a motion, seconded by Councilmember Shaw, to award a
contract to McCrometer Inc., LLC in the amount of $72,142 for the purchase water treatment
plant flow meters to ensure accurate and efficient use of water and chemicals. Upon a roll call
vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw,
Steffen, and Mayor Kaptain. Nays: None.
Private Property Drainage Assistance Program
There was discussion regarding communication to the public regarding the program and how
funds would be disbursed.
Committee of the Whole
March 10, 2021
Page 3
Councilmember Powell made a motion, seconded by Councilmember Martinez, to approve the
private property assistance program in the amount of $40,000 to support homeowners'
experiencing drainage issues on their property by offering financial assistance to remedy the
issue. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Purchase of Service Agreement for Temporary Emergency Warming Shelter Services
Councilmember Shaw made a motion, seconded by Councilmember Martinez, to approve an
agreement with Elgin Dream Center and First Christian Church in the amount of $23,050 to
provide services in operating the temporary emergency warming shelter. Upon a roll call vote:
Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen,
and Mayor Kaptain. Nays: None.
Waiver of Annual Liquor License Fee for Renewal of Certain Liquor Licenses
Councilmember Shaw made a motion, seconded by Councilmember Gavin, to waive the annual
liquor license fee for the renewal of liquor licenses for restaurants, bars and other non -package
establishments for the 2021-2022 license year in order to provide assistance to the City's
establishments during the COVID-19 pandemic. Upon a roll call vote: Yeas: Councilmembers
Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain.
Nays: None.
Further Consideration of Proposed Amendments to the City's Ethics Act
There was discussion regarding the implications of a ban on registered lobbyists from holding
office. There were concerns regarding the required proposed ethics training and how the training
program would be administered.
Councilmember Shaw made a motion, seconded by Councilmember Gavin, to amend the
proposed amendments to include previous language regarding banning lobbyists being allowed
to serve on city council. Upon a roll call vote: Yeas: Councilmembers Gavin, Martinez, and
Shaw. Nays: Councilmembers Dixon, Lopez, Powell, Rauschenberger, Steffen, and Mayor
Kaptain.
Motion failed.
Councilmember Shaw made a motion, seconded by Councilmember Martinez, to approve the
proposed amendments, as presented, to the city's ethics act. Upon a roll call vote: Yeas:
Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen, and
Mayor Kaptain. Nays: None.
Committee of the Whole
March 10, 2021
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There was discussion regarding the impact of the pension `double dipping' proposal. There were
concerns about the proposal in regards to future recruitment for command level positions in the
police and fire departments.
Councilmember Powell made a motion, seconded by Councilmember Rauschenberger, to include
in the ethics act a prohibition of pension "double dipping" for city of Elgin employees. Upon a
roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger,
Shaw, Steffen, and Mayor Kaptain. Nays: None.
Councilmember Shaw made a motion, seconded by Councilmember Gavin, to amend the
previous motion to include prohibition of "double dipping" for all recipients of a public pensions
not just those from the city of Elgin. The motion was withdrawn and no roll call vote was taken.
Councilmember Powell made a motion, seconded by Councilmember Shaw, to table the
discussion regarding pension "double dipping" to include all recipients of a public pensions and
direct staff to provided further information on the impact of this proposal. Upon a roll call vote:
Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen,
and Mayor Kaptain. Nays: None.
Federal Emergency Management Agency (FEMA) "Staffing for Adequate Fire and
Emergency Response" (SAFER) Grant Application
There was discussion regarding the history of the grant, the cost sharing ratio and what legacy
costs are involved in hiring firefighters under the grant program.
Councilmember Shaw made a motion, seconded by Councilmember Martinez, to authorize the
submission of the FEMA "Staffing for Adequate Fire and Emergency Response" (SAFER) grant
application for fully reimbursable grant funding for three, new firefighter/paramedic positions to
help reduce overtime costs during a three-year period. Upon a roll call vote: Yeas:
Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen, and
Mayor Kaptain. Nays: None.
Announcements from Council
None.
Announcements from Staff
None.
Committee of the Whole
March 10, 2021
Page 5
Adiournment
Councilmember Shaw made a motion, seconded by Councilmember Martinez, to adjourn and go
into the Executive Session for the purpose of discussing the following matters. Upon a roll call
vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw,
Steffen, and Mayor Kaptain. Nays: None.
The meeting adjourned at 7:09 p.m.
s/ Kimberly Dewis March 24, 2021
Kimberly Dewis, City Clerk Date Approved