HomeMy WebLinkAboutb - January 27, 2021 COWCOMMITTEE OF THE WHOLE MEETING
January 27, 2021
The regular Committee of the Whole meeting was called to order by Mayor Kaptain at 6:00 p.m.
in the Council Chambers. Present: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Absent: None. All members, with the
exception of Mayor Kaptain, attended via electronic means. This was allowed at this time
granted by Governor Pritzker's Executive Order 2020-07.
Approval of Minutes
Councilmember Shaw made a motion, seconded by Councilmember Martinez, to approve the
minutes of the January 13, 2021 regular meeting. Upon a roll call vote: Yeas: Councilmembers
Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain.
Nays: None.
Software Maintenance Agreement with Tyler Technologies
A resolution was presented at the Council meeting for adoption by the City Council for a
contract with Tyler Technologies for software support and maintenance to ensure continuous
public safety operations.
Acceptance of Edward Byrne Memorial Justice Assistance Grant for Camera Purchases
Councilmember Shaw made a motion, seconded by Councilmember Martinez, to approve the
agreement between the cities of Aurora, Elgin, Kane County and the U.S. Department of Justice
for grant funding of cameras and software licensing to increase the Real -Time Information
Center video capabilities and to continue to enhance community security by installing cameras at
Walton Island, Highland Street Bridge, Chicago Street Bridge and the Kimball Street Bridge.
Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Martinez, Powell, Rauschenberger,
Shaw, Steffen, and Mayor Kaptain. Nays: None. Councilmember Lopez did not respond.
Design Engineering Services Agreement with Burns & McDonnell Engineering Company,
Inc. for the 2021 Columbine Square Resurfacing Proiect
Councilmember Shaw made a motion, seconded by Councilmember Gavin, to enter into a
professional services agreement with Burns & McDonnell Engineering Company, Inc. in an
amount not to exceed $75,292 to analyze, design and prepare construction documents for the
resurfacing of various residential and collector streets for the 2021 Columbine Square
Neighborhood Resurfacing Program. Upon a roll call vote: Yeas: Councilmembers Dixon,
Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays:
None.
Committee of the Whole
January 27, 2021
Page 2
Design Engineering Services Agreement with Chastain & Associates LLC for the 2021
Near West Neighborhood Resurfacing Project
Councilmember Shaw made a motion, seconded by Councilmember Martinez, to enter into a
professional services agreement with Chastain & Associates LLC for an amount not to exceed
$78,906 to analyze, design and prepare construction documents for the resurfacing of various
residential and collector streets for the 2021 Near West Neighborhood Resurfacing Program.
Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Design Engineering Services Agreement with Engineering Enterprises, Inc. for the 2021
Westside Area Resurfacing Proiect
Councilmember Powell made a motion, seconded by Councilmember Gavin, to enter into a
professional services agreement with Engineering Enterprises, Inc. for an amount not to exceed
$73,451 to analyze, design and prepare construction documents for the resurfacing of various
residential and collector streets for the 2021 Westside Area Neighborhood Resurfacing Program.
Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Design Engineering Services Agreement with Hampton, Lenzini and Renwick, Inc. for the
2021 Northeast Area Resurfacing Project
Councilmember Martinez made a motion, seconded by Councilmember Gavin, to enter into a
professional services agreement with Hampton, Lenzini and Renwick, Inc. for an amount not to
exceed $158,075 to analyze, design and prepare construction documents for the resurfacing of
various residential streets for the 2021 Northeast Area Neighborhood Resurfacing Program.
Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Design Engineering Services Agreement with HR Green, Inc. for the 2021 Gifford Park
Resurfacing Proiect
Councilmember Shaw made a motion, seconded by Councilmember Martinez, to enter into a
professional services agreement with HR Green, Inc. for an amount not to exceed $55,600 to
analyze, design and prepare construction documents for the resurfacing of various residential and
collector streets for the 2021 Gifford Park Neighborhood Resurfacing Program. Upon a roll call
vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw,
Steffen, and Mayor Kaptain. Nays: None.
Committee of the Whole
January 27, 2021
Page 3
Change Order No. 1 to 2020 Motor Fuel Tax Resurfacing Program
Councilmember Martinez made a motion, seconded by Councilmember Powell, to approve
Change Order No. 1 to authorize an additional $141,848 of Motor Fuel Tax funds in order to pay
for additional construction quantities necessary to complete the 2020 Motor Fuel Tax program.
Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Amendment No. 6 to Engineering Services Agreement with Burns and McDonnell
Engineering Company, Inc. to add Construction Engineering Services for the Lord Street
Combined Sewer Separation - Phase 5 & 6
Councilmember Martinez made a motion, seconded by Councilmember Dixon, to amend the
current agreement with Burns and McDonnell to add both engineering services and a fee of
$531,800 in order to provide professional engineering construction services for combined sewer
separation in order to strengthen the City's neighborhoods. Upon a roll call vote: Yeas:
Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen, and
Mayor Kaptain. Nays: None.
The Courtyard at 40 Redevelopment Agreement with Legend Partners, LLC
Heidi Lapin, Legend Partners Project Manager, provided the history of the project, the timeline
to completion and the rent range for the units.
Councilmember Gavin made a motion, seconded by Councilmember Dixon, to approve the
framework for a redevelopment agreement for The Courtyard at 40 with Legend Partners, LLC
in the amount of $3.15 million, not to exceed $3.93 million to induce the historic renovation and
adaptive reuse of the five -story office building at 40 DuPage Court with a mix of 40 studio, one -
and two -bedroom, market -rate apartments. Upon a roll call vote: Yeas: Councilmembers Dixon,
Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays:
None.
Proposed Amendments to the City's Ethics Act
There was discussion on the proposed changes to the city's ethics act. Corporation Counsel
Cogley provided a history of the ethics ordinance and outlined the changes presented in the
proposed ordinance. There were concerns regarding reporting of campaign contributions
including limits and disclosure, as well as requests to add details about restrictions regarding
former employees and double dipping. There was discussion regarding requiring ethics training,
including how often to conduct training. There were questions regarding the definitions of
lobbyist and how state ethics laws would impact the local level ordinances.
Committee of the Whole
January 27, 2021
Page 4
Announcements from Council
Councilmember Martinez thanked the Public Safety Departments for all their efforts during a
recent winter storm.
Councilmember Shaw encouraged residents to support local groups including the American
Legion that is offering their Friday dinners. He also announced that on February 1 st the
American Legion would be unveiling an Honorary Street for Donald Sleeman.
Councilmember Powell encouraged residents that are struggling during the pandemic to utilize
the township resources.
Councilmember Dixon asked staff to provide updated financial information.
Announcements from Staff
None.
Adiournment
Councilmember Shaw made a motion, seconded by Councilmember Gavin, to adjourn the
meeting. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
The meeting adjourned at 7:37 p.m.
s/ Kimberly Dewis February 10, 2021
Kimberly Dewis, City Clerk Date Approved