HomeMy WebLinkAbouta - January 13, 2021 COWCOMMITTEE OF THE WHOLE MEETING
January 13, 2021
The regular Committee of the Whole meeting was called to order by Mayor Kaptain at 6:00 p.m.
in the Council Chambers. Present: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Absent: None. All members, with the
exception of Mayor Kaptain, attended via electronic means. This was allowed at this time
granted by Governor Pritzker's Executive Order 2020-07.
Approval of Minutes
Councilmember Shaw made a motion, seconded by Councilmember Dixon, to approve the
minutes of the December 16, 2020 regular meeting. Upon a roll call vote: Yeas:
Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen, and
Mayor Kaptain. Nays: None.
Honorary Street Name Designation alone Ann Street between Dundee Avenue and Center
Street for "Pastor Willie L. Tate" (sponsored by Councilmember Powell)
A resolution will be presented at the City Council meeting to honor the 34-year pastor of the
Progressive Baptist Church and former Chaplain at the Elgin Mental Health Center through an
honorary street name designation.
Honorary Street Name Designation alone Chester Avenue between Dundee Avenue and
Liberty Street for "Donald J. Sleeman" (sponsored by Councilmember Shaw)
A resolution will be presented at the City Council meeting to honor the Korean War veteran and
three -time commander of American Legion Elgin Post 57 through an honorary street name
designation.
Easement Agreement with Nicor Gas Company for Trout Park Pipeline Modernization
Councilmember Shaw made a motion, seconded by Councilmember Martinez, to update an
existing easement agreement with Nicor Gas Company in order to facilitate the abandonment
and installation of high-pressure gas mains within Trout Park. Upon a roll call vote: Yeas:
Councilmembers Dixon, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor
Kaptain. Nays: None. Councilmember Lopez abstained.
Committee of the Whole
January 13, 2021
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Acceptance of Updated Boundary Survey for Trout Park Illinois Nature Preserve Property
Councilmember Shaw made a motion, seconded by Councilmember Martinez, to provide the
City with an updated Illinois Nature Preserve Boundary Survey to identify ownership and
maintenance responsibilities in and around Trout Park. Upon a roll call vote: Yeas:
Councilmembers Dixon, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor
Kaptain. Nays: None. Councilmember Lopez abstained.
Easement Agreement with DCII-2455 Alft Lane, LLC for Water Main Installation
Councilmember Dixon made a motion, seconded by Councilmember Martinez, to approve an
easement agreement with DCII-2455 Alft Lane, LLC, on the property located at 2455 Alft Lane
for the cost of $10 to acquire the proper rights to allow for future installation, maintenance and
repairs of the water distribution system on property that is not currently owned or controlled by
the City. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Purchase Agreement with Metropolitan Pump Company for the Hopps Road Sanitary Lift
Station Controller Upgrade
Councilmember Gavin made a motion, seconded by Councilmember Dixon, to award an
agreement to Metropolitan Pump Company in the amount of $29,436 to provide reliable and
adequate sewage conveyance by replacing aging equipment. Upon a roll call vote: Yeas:
Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen, and
Mayor Kaptain. Nays: None.
Change Order to Parkway and City Properties Tree Trimming Contract
Councilmember Powell made a motion, seconded by Councilmember Martinez, to increase the
tree trimming contract awarded to The Davey Tree Expert Company by the amount of $40,000
per year to provide tree trimming services for the trees of Bluff City Cemetery. Upon a roll call
vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw,
Steffen, and Mayor Kaptain. Nays: None.
Selection of an Outside Entity to Conduct Police Internal Investigations
There was discussion about the terms of the proposed contract, changes to the municipal code
and the Request for Proposal (RFP) process.
Committee of the Whole
January 13, 2021
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Councilmember Dixon made a motion, seconded by Councilmember Lopez, to select the law
firm of Ottosen DiNolfo Hasenbalg & Castaldo, Ltd. as the outside entity to conduct certain
police internal investigations. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin,
Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Economic Incentive Agreement with of M22ers Motors, Inc., d/b/a W22ers Mazda
Councilmember Gavin made a motion, seconded by Councilmember Martinez, to approve the
economic incentive agreement with Biggers Motors, Inc. that rebates fifty percent of the sales tax
revenue generated by the dealership during a fifteen -year term and waives building permit fees
for the manufacturer's required capital improvements to the premises which generates additional
sales tax revenue for the City from new and used motor vehicle sales by encouraging Biggers
Motors, Inc. to retain its Mazda automobile dealership franchise in Elgin by constructing a new
facility on North Randall Road. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin,
Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Announcements from Council
Councilmember Shaw directed staff to bring back the proposed ethics ordinance for further
discussion.
Councilmember Powell echoed Councilmember Shaw's direction to bring back the ethics
ordinances and suggested looking at recently passed ordinances from other communities.
Mayor Kaptain noted that this year Martin Luther King Jr. Breakfast would be a virtual event.
Announcements from Staff
City Manager Kozal announced upcoming city events.
Adiournment
Councilmember Shaw made a motion, seconded by Councilmember Martinez, to adjourn and go
into the Executive Session for the purpose of discussing the following matters. Upon a roll call
vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw,
Steffen, and Mayor Kaptain. Nays: None.
Collective Bargaining Issues or Deliberations Concerning Salary Schedules for
One or More Classes of Employees - Exempt Under Section 120/2(c)(2) of the
Open Meetings Act
Committee of the Whole
January 13, 2021
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The meeting adjourned at 6:36 p.m.
s/ Kimberly Dewis January 27, 2021
Kimberly Dewis, City Clerk Date Approved