HomeMy WebLinkAboutn - November 4, 2020 COWCOMMITTEE OF THE WHOLE MEETING
November 4, 2020
The regular Committee of the Whole meeting was called to order by Mayor Kaptain at 6:00 p.m.
in the Council Chambers. Roll call was answered by Councilmembers Dixon, Gavin, Lopez,
Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Absent: None.
Councilmembers Gavin, Lopez, and Steffen attended via electronic means. This was allowed
with the provision from Public Act 101-0640.
Approval of Minutes
Councilmember Shaw made a motion, seconded by Councilmember Martinez, to approve the
minutes of the October 28, 2020 regular meeting. Upon a roll call vote: Yeas: Councilmembers
Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain.
Nays: None.
Proposed 2021 Budget and Three -Year Financial Plan
City Manager Rick Kozal provided an overview of the proposed 2021 Budget and Three -Year
Financial Plan that will be discussed over the course of five city council meetings before the
budget's final adoption at the December 16th council meeting. He provided details on how the
city would close the 2020 financial year without a deficit despite the economic downturn due to
the COVID-19 pandemic.
Due to declining revenues it was estimated that the city is looking at an $11 million deficit for
the 2021 fiscal year. Mr. Kozal outlined the plan to address the shortfall without raising property
taxes that included utilizing into the city's reserves, employee wage freezes, department cuts in
operating costs, and suspending various upcoming construction projects. Other key budget
components mentioned by Mr. Kozal included the $5 million CARES Act funding the city
anticipates receiving, contributions to the police and firefighter pension funds, and cost savings
received from the city's workers' compensation and health insurance benefits. He outlined the
upcoming agendas for the following budget discussions as well.
Acceptance of a Plat of Easement for Stormwater Management Purposes within the Site
Located at 1175 N. McLean Boulevard aka Culver's
Councilmember Shaw made a motion, seconded by Councilmember Powell, to approve the
acceptance of the Plat of Easement for stormwater management purposes within the site located
at 1175 N. McLean Boulevard aka Culver's to fulfill the City's obligation to maintain reliable
infrastructure for serving businesses and residents. Upon a roll call vote: Yeas: Councilmembers
Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain.
Nays: None.
Committee of the Whole
November 4, 2020
Page 2
Acceptance of an Easement Agreement for the Site at 1620 Villa Street for an Offsite
Stormwater Management Area
Councilmember Shaw made a motion, seconded by Councilmember Martinez, to approve the
acceptance of an easement agreement for the Everclean Carwash site at 1620 Villa Street for an
offsite stormwater management area. Upon a roll call vote: Yeas: Councilmembers Dixon,
Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays:
None.
Purchase Agreement with GraybaR for the Purchase of Programmable Logic Controllers
Upgrades
Councilmember Dixon made a motion, seconded by Councilmember Powell, to award the
purchase agreement for programmable logic controllers to GraybaR in the amount of $116,196 to
provide adequate water supply by upgrading aging equipment. Upon a roll call vote: Yeas:
Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen, and
Mayor Kaptain. Nays: None.
Resolution Establishing a Schedule of City Council Meetings for 2021
There was discussion regarding scheduling the quarterly workshops for Council next year.
Councilmember Dixon made a motion, seconded by Councilmember Powell, to establish a
schedule of city council meetings for 2021 to comply with requirements of the Open Meetings
Act. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
2021 Health Insurance Program with Blue Cross Blue Shield of Illinois
There was discussion regarding the discounts and rebates the city received on the insurance
programs due to the COVID-19 pandemic. Also, discussed was the value of the policies being
renewed.
Councilmember Gavin made a motion, seconded by Councilmember Martinez, to enter into a
twelve-month, fully insured contract with Blue Cross Blue Shield of Illinois in the amount of
$10,690,734 for active employees and $1,198,486 for retired employees to provide fiscally sound
health insurance program access to employees, retirees and their dependents. Upon a roll call
vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw,
Steffen, and Mayor Kaptain. Nays: None.
Committee of the Whole
November 4, 2020
Page 3
ESRI Geographic Information System Server Upgrades
Councilmember Shaw made a motion, seconded by Councilmember Powell, to approve a
purchase from ESRI for server licensing and professional services in the amount of $23,300 to
add additional servers and upgrade processing capabilities to the City geographic information
system to improve the working environment, productivity and support. Upon a roll call vote:
Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen,
and Mayor Kaptain. Nays: None.
Announcements from Council
Councilmembers Powell, Rauschenberger, and Dixon thanked staff for the family friendly event
that was held at Wing Park featuring Halloween decorations.
Councilmember Martinez thanked staff for their efforts and the neighborhood that was affected
by the Wing Park Halloween event for their patience while the event was taking place.
Announcements from Staff
City Manager Kozal, announced upcoming city events.
Adiournment
Councilmember Shaw made a motion, seconded by Councilmember Powell, to adjourn the
meeting. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
The meeting adjourned at 6:46 p.m.
s/ Jennifer Quinton November 18, 2020
Jennifer Quinton, Deputy City Clerk Date Approved