HomeMy WebLinkAboutl - October 14, 2020 COWCOMMITTEE OF THE WHOLE MEETING
October 14, 2020
The regular Committee of the Whole meeting was called to order by Mayor Kaptain at 6:00 p.m.
in the Council Chambers. Roll call was answered by Councilmembers Dixon, Gavin, Lopez,
Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Absent: None.
Councilmembers Gavin, Lopez, and Rauschenberger attended via electronic means. This was
allowed with the provision from Public Act 101-0640.
Approval of Minutes
Councilmember Powell made a motion, seconded by Councilmember Steffen, to approve the
minutes of the September 23, 2020 regular meeting. Upon a roll call vote: Yeas:
Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen, and
Mayor Kaptain. Nays: None.
Councilmember Powell made a motion, seconded by Councilmember Dixon, to approve the
minutes of the September 26, 2020 special meeting. Upon a roll call vote: Yeas:
Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen, and
Mayor Kaptain. Nays: None.
Grant Writer Services Agreement with Hampton, Lenzini & Renwick Inc.
Councilmember Shaw made a motion, seconded by Councilmember Dixon, to approve an
agreement with Hampton, Lenzini & Renwick Inc. for a two-year period to apply for grants from
various agencies for stormwater and detention basin projects that will benefit the City. Upon a
roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger,
Shaw, Steffen, and Mayor Kaptain. Nays: None.
Intergovernmental Agreement with the Illinois Department of Transportation for
Installation of Traffic Signal Improvements at Illinois Route 58 and Shady Oaks Drive
Councilmember Powell made a motion, seconded by Councilmember Gavin, to enter into an
intergovernmental agreement with the Illinois Department of Transportation for reimbursement
for traffic signal improvements and authorize a resolution to fund the agreement in the amount of
$18,975 in order to facilitate the free flow of traffic and ensure safety to the motoring public.
Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Committee of the Whole
October 14, 2020
Page 2
Engineering Services Agreement with Trotter and Associates, Inc. for Sewer Related
Proi ects
Councilmember Dixon made a motion, seconded by Councilmember Martinez, to approve an
agreement with Trotter and Associates, Inc. in the amount of $60,000 to provide the City with
engineering services to evaluate, design and provide construction services related to sewer
system improvements. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez,
Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Agreement with Evoqua Water Technologies, LLC for Procurement of a Chlorine
Evaporator
Councilmember Powell made a motion, seconded by Councilmember Martinez, to award a
contract to Evoqua Water Technologies, LLC in the amount of $54,861 to purchase a spare
chlorine evaporator to ensure continued reliability. Upon a roll call vote: Yeas: Councilmembers
Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain.
Nays: None.
Agreement with Zoll Medical Corporation for the Purchase of an X-Series Cardiac
Monitor with Related Components
Councilmember Powell made a motion, seconded by Councilmember Gavin, to authorize the
purchase of one Zoll X-Series Cardiac Monitor and associated hardware components from Zoll
Medical Corporation in the amount of $24,000 to replace an existing cardiac monitor that is at
the end of its service life to ensure continued reliability of this critical piece of equipment. Upon
a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger,
Shaw, Steffen, and Mayor Kaptain. Nays: None.
Change Order No. 2 with Motorola Solutions, Inc. for CallWorks Next Generation 9-1-1
Telecommunications System
Councilmember Dixon made a motion, seconded by Councilmember Shaw, to approve Change
Order No. 2 with Motorola Solutions, Inc. at no cost to the city to complete changes necessary to
modify equipment and services for old analog phones lines for modern digital lines. Upon a roll
call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger,
Shaw, Steffen, and Mayor Kaptain. Nays: None.
Committee of the Whole
October 14, 2020
Page 3
Purchase of Axon Enterprises, Inc. Taser X2 and Associated Training Equipment
Councilmember Shaw made a motion, seconded by Councilmember Dixon, to approve the
purchase of six, Axon Taser X2s and the associated equipment related to their training and use in
the amount of $26,374.to replace current equipment that is at end of life, along with the purchase
of associated training equipment for annual officer recertification. Upon a roll call vote: Yeas:
Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen, and
Mayor Kaptain. Nays: None.
One -Year Lease Extension Agreement with 164 Division, LLC for the Elgin Arts Showcase
There was discussion regarding the timing of the annual booking schedule, and the costs to
operate the location.
Councilmember Dixon made a motion, seconded by Councilmember Powell, to approve a one-
year lease extension agreement with an option to renew up to one successive one-year term with
164 Division, LLC in the amount of $48,632.88 to continue to provide cultural arts opportunities
and attract visitors to Downtown Elgin. Upon a roll call vote: Yeas: Councilmembers Dixon,
Gavin, Lopez, Martinez, Powell, Rauschenberger, Steffen, and Mayor Kaptain. Nays:
Councilmember Shaw.
Agreement with School District U-46 for Continuation of School Resource Officers
Councilmember Shaw made a motion, seconded by Councilmember Powell, to remove the item
from the table. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez,
Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Police Chief Lalley presented information on the School Resource Officer (SRO) program. A
copy of the presentation is available in the City Clerk's office. She provided the history of the
program that started in 1987. The duties of Student Resource Officer included law enforcement
officer, teacher, informal counselor, assist with critical events and security plans. The role does
not include enforcement of discipline.
The training and selection process to become a Student Resource Officer was outlined. Training
involved including active shooter; ALICE (Alert, Lockdown, Inform, Counter, Evacuate); Crisis
Intervention Training (CIT), School Resource Officer Certification, Juvenile Specialist Skills
Certification, and child physical and sexual assault investigations.
The Police Chief reviewed what happens during a police and student interaction. She reviewed
the investigation process and dispositions. There were mitigating factors such as age of the
minor, seriousness of the alleged offense, parent involvement, and the minors understanding of
the incident that help determine the disposition.
Committee of the Whole
October 14, 2020
Page 4
Adiourn to City Council
Councilmember Powell made a motion, seconded by Councilmember Martinez, to adjourn and
go into the City Council meeting. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin,
Lopez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Reconvene
Councilmember Shaw made a motion, seconded by Councilmember Steffen, to reconvene the
Committee of the Whole meeting. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin,
Lopez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Agreement with School District U-46 for Continuation of School Resource Officers
(continued)
Chief Lalley continued the presentation regarding the Student Resource Officer program with U-
46 School District. A copy of the presentation is available in the City Clerk's office. She
provided details on restorative justice practices which seek to understand and repair the harm that
was done in a given situation restoring the victim rather than punishing the offender.
Chief Lalley provided detailed data regarding each of the schools where Student Resource
Officers are present. She noted variables in the data caused by required expungement and data
from the entire district versus Elgin schools. Overall there has been a decrease over the last
several years in the number of arrests and the number of known gang members.
Detailed information regarding the arrests for the last five years at each high school and middle
school was provided. She reviewed the Kane County point system in the decision making
process regarding the detention of juvenile offenders. Considerations for the point system
include prior arrests, risk of failure to appear, and most serious alleged current offense.
The total active gang member data was reviewed. The method to make the determination if an
individual was in a gang was provided. Overall the data showed a reduction in gang membership
in the schools.
Testimonial was provided from Student Resource Officers Detective Kevin Kamenjarin,
Detective Kevin Sosnowski and Sergeant Elias Acevedo. They shared their experiences and the
impact the role had on them.
There was discussion regarding data presented, how arrests impact drop out and graduation rates
and the Student Resource Officers' involvement in truancy and home visits. There was an
explanation regarding the Operation Homefront program. There were concerns discussed
regarding the demographics of the student arrests. There was interest in seeing a comparison of
the Elgin/U-46 arrest data against other area districts.
Committee of the Whole
October 14, 2020
Page 5
There was discussion regarding if Student Resource Officer should carry a gun at the school.
Chief Lalley explained the role the Student Resource Officers have in the schools safety plans.
Councilmember Gavin made a motion, seconded by Councilmember Shaw, to approve the
agreement with School District U-46 for officer salary reimbursement relating to officers
assigned to the School Resource Officer Program in the amount of $505,242 to provide a police
presence within schools to promote student and staff safety and security. Upon a roll call vote:
Yeas: Councilmembers Dixon, Gavin, Martinez, Powell, Shaw, Steffen, and Mayor Kaptain.
Nays: Councilmembers Lopez and Rauschenberger.
Announcements from Council
Councilmember Lopez noted that it was Breast Cancer Awareness month and encouraged regular
screenings.
Mayor Kaptain reminded residents of the Census deadline.
Announcements from Staff
None.
Adjournment
Councilmember Shaw made a motion, seconded by Councilmember Martinez, to adjourn and go
into the Executive Session for the purpose of discussing the following matters. Upon a roll call
vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw,
Steffen, and Mayor Kaptain. Nays: None.
Collective Bargaining Issues or Deliberations Concerning Salary Schedules for
One or More Classes of Employees - Exempt Under Section 120/2(c)(2) of the
Open Meetings Act
Appointment, Employment, Compensation, Discipline, Performance or Dismissal
of Specific Employees of the Public Body - Exempt Under Section 120/2(c)(1) of
the Open Meetings Act
The meeting adjourned at 10:45 p.m.
s/ Kimberly Dewis
Kimberly Dewis, City Clerk
October 28, 2020
Date Approved