HomeMy WebLinkAboutj - September 23, 2020 COWCOMMITTEE OF THE WHOLE MEETING
September 23, 2020
The regular Committee of the Whole meeting was called to order by Mayor Kaptain at 6:00 p.m.
in the Council Chambers. Present: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Absent: None. Councilmembers Gavin,
and Rauschenberger attended via electronic means. This was allowed with the provision from
Public Act 101-0640.
Approval of Minutes
Councilmember Martinez made a motion, seconded by Councilmember Shaw, to approve the
minutes of the, September 9, 2020, regular meeting. Upon a roll call vote: Yeas:
Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen, and
Mayor Kaptain. Nays: None.
Renewal of Liability, Crime and Workers' Compensation Insurance Programs for the
Period October 1, 2020 through September 30, 2021 ($981,034)
There was discussion regarding the market conditions and the impact of the pandemic on the
costs of insurance. A resolution was presented at the Council meeting for adoption by the City
Council for renewal of the city's liability, crime and workers' compensation insurance policies
Kimball Street Dam Considerations Involving Its Removal
Art Malm, professional engineer and "Friends of the Fox River" member, presented information
on the environmental benefits derived from removing the Kimball Street Dam. A copy of the
presentation is on file in the City Clerk's office. Elgin Water Director and Professional Engineer,
Eric Weiss, provided information on potential modifications to the Leo Nelson Riverside Water
Treatment Plant that would be prompted by the dam's removal. Mr. Malm asked the council for
their support by passing a resolution to continue the study for the removal of the dam.
There was discussion on the impact of water level changes, other dams being removed and the
costs to complete the study. Also discussed was the potential need to relocate the intake point of
the water treatment plant.
Adjourn to City Council
Councilmember Powell made a motion, seconded by Councilmember Martinez, to adjourn and
go into the City Council meeting. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin,
Lopez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Committee of the Whole
September 23, 2020
Page 2
Reconvene
Councilmember Shaw made a motion, seconded by Councilmember Steffen, to reconvene the
Committee of the Whole meeting. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin,
Lopez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Engineering Services Agreement with Strand Associates, Inc. for Treatment Facility
Engineering Services
Councilmember Shaw made a motion, seconded by Councilmember Martinez, to approve an
agreement with Strand Associates, Inc. in the amount of $82,000 for engineering services to
evaluate, design and provide construction services related to facility improvements at various
Utility Department facilities including the Leo Nelson Riverside and Airlite Water Treatment
Plants. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Engineering Services Agreement with HR Green, Inc. for the Development of a City -Wide
Structure Inventory
Councilmember Shaw made a motion, seconded by Councilmember Steffen, to enter into an
agreement with HR Green, Inc. in an amount not to exceed $33,932 to use existing GIS data and
field observations to identify, locate and catalog structures located within City limits to form the
basis of future structure inspection and condition analysis that will minimize the chance of
sudden structure failures. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez,
Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Ordinance Prohibiting the Use of Groundwater as a Potable Water Supply within a
Defined Area of the City of Elgin Near the Intersection of Big Timber Road and North
McLean Boulevard
Councilmember Gavin made a motion, seconded by Councilmember Steffen, to approve moving
forward with the Ordinance in connection with the environmental remediation of the Speedway
LLC property at 1570 Big Timber Road. Upon a roll call vote: Yeas: Councilmembers Dixon,
Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays:
None.
Committee of the Whole
September 23, 2020
Page 3
Highway Authority Agreement and Supplemental Agreement with Speedway LLC
Regarding 1570 Big Timber Road and Public Right-of-Wav Adjacent to Big Timber Road
and North McLean Boulevard
Councilmember Powell made a motion, seconded by Councilmember Martinez, to approve the
Highway Authority Agreement and Supplement Agreement with Speedway LLC in connection
with the environmental remediation of the Speedway LLC property at 1570 Big Timber Road. .
Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Agreement with School District U-46 for Continuation of School Resource Officers
There was discussion regarding the role of and the selection process for the School Resource
Officers. There were concerns about the charges and arrests of students and there was a request
for data related to the same.
Councilmember Powell made a motion, seconded by Councilmember Lopez, to table the
agreement with School District U-46. Upon a roll call vote: Yeas: Councilmembers Dixon,
Gavin, Lopez, Martinez, Powell, Rauschenberger, Steffen, and Mayor Kaptain. Nays:
Councilmember Shaw.
Economic Incentive Agreement with Thomas Engineering
Councilmember Steffen made a motion, seconded by Councilmember Shaw, to approve the
agreement with Thomas Engineering to establish an economic development incentive agreement
inducing the relocation of a corporate headquarters from Hoffman Estates with approximately 75
full-time jobs. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez,
Powell, Rauschenberger, Steffen, and Mayor Kaptain. Nays: Councilmember Shaw.
Downtown Neighborhood Association of Elgin Two -Year Purchase of Service Agreement
Jennifer Fukala, Downtown Neighborhood Association (DNA) Executive Director, provided a
presentation regarding the 2019 achievements and 2020 efforts of the Downtown Neighborhood
Association. She noted the various program changes based on the impacts of the pandemic. A
copy of the presentation is on file in the City Clerk's office. Aaron Sellers, Downtown
Neighborhood Association Board President, noted that based on performance the group, they
would be asking for an increase to their funding for this agreement.
There was discussion regarding accomplishments of the DNA during the pandemic and how the
additional funding would be used.
Committee of the Whole
September 23, 2020
Page 4
Councilmember Shaw made a motion, seconded by Councilmember Dixon, to approve the two-
year agreement with the Downtown Neighborhood Association of Elgin in the amount of
$165,000 annually to provide economic development services, including assistance to small
businesses, for two years. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez,
Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: Councilmember Martinez.
Announcements from Council
Councilmember Steffen announced Kiwanis Peanut Days virtual sales.
Councilmember Lopez commented on Hispanic Heritage Month and the various events being
held to celebrate.
Announcements from Staff
Rick Kozal, City Manager, announced upcoming city events.
Adiournment
Councilmember Dixon made a motion, seconded by Councilmember Martinez, to adjourn and go
into the Executive Session for the purpose of discussing the following matters. Upon a roll call
vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw,
Steffen, and Mayor Kaptain. Nays: None.
Collective Bargaining Issues or Deliberations Concerning Salary Schedules
for One or More Classes of Employees - Exempt Under Section 120/2(c)(2)
of the Open Meetings Act
Appointment, Employment, Compensation, Discipline, Performance or Dismissal
of Specific Employees of the Public Body - Exempt Under Section 120/2(c)(1) of
the Open Meetings Act
The meeting adjourned at 9:40 p.m.
s/ Kimberly Dewis October 14, 2020
Kimberly Dewis, City Clerk Date Approved