HomeMy WebLinkAboutg - August 12, 2020 COWCOMMITTEE OF THE WHOLE MEETING
August 42, 2020
The regular Committee of the Whole meeting was called to order by Mayor Kaptain at 6:00 p.m.
in the Council Chambers. Present: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell,
Rauschenberger, Shaw, and Mayor Kaptain. Absent: Councilmember Steffen. Councilmembers
Gavin, Lopez, and Rauschenberger attended via electronic means. This was allowed with the
provision from Public Act 101-0640.
Approval of Minutes
Councilmember Martinez made a motion, seconded by Councilmember Shaw, to approve the
minutes of the July 22, 2020 regular meeting. Upon a roll call vote: Yeas: Councilmembers
Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, and Mayor Kaptain. Nays:
None.
Simple Recycling Curbside Collection Program Amendment to Agreement
Councilmember Dixon made a motion, seconded by Councilmember Shaw, to move forward
renewing the service agreement with Simple Recycling to reduce residential landfill waste
through free curbside clothing and home goods recycling program. Upon a roll call vote: Yeas:
Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, and Mayor
Kaptain. Nays: None.
Kane County Child Advocacy Center Agreement for Investigating of Sensitive Crimes
Involving Children
Councilmember Shaw made a motion, seconded by Councilmember Gavin, to approve the
contract with the Kane County Child Advocacy Center in the amount of $35,000 to provide
investigative and victim services for cases involving children who have been victimized by
sexual or serious physical abuse. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin,
Lopez, Martinez, Powell, Rauschenberger, Shaw, and Mayor Kaptain. Nays: None.
Electrical Engineering Services Agreement for Water Treatment Plants with Donohue &
Associates, Inc.
Councilmember Shaw made a motion, seconded by Councilmember Martinez, to approve an
agreement with Donohue & Associates, Inc. in the amount of $300,000 to provide the City with
engineering services to evaluate, design and provide construction services related to electrical
improvements at the Leo Nelson Riverside and Airlite Water Treatment Plants. Upon a roll call
vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw,
and Mayor Kaptain. Nays: None.
Committee of the Whole
August 12, 2020
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Lead Service Line Replacement Program Engineering Services Agreement with
Engineering Enterprises, Inc. for 2021 Improvements
There was discussion on how the funds from the Illinois Environmental Protection Agency
would be disbursed and how many low income houses could use these funds to have the lead
lines replaced.
Councilmember Shaw made a motion, seconded by Councilmember Dixon, to award an
agreement to Engineering Enterprises, Inc. in the amount of $181,995 for engineering services to
implement remedial action relating to lead water service lines located on private property. Upon
a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger,
Shaw, and Mayor Kaptain. Nays: None.
Engineering Services Agreement with Baxter and Woodman for 2020-2025 National
Pollution Discharge Elimination System Phase 2 Storm Water Permit Compliance Proiect
Councilmember Gavin made a motion, seconded by Councilmember Powell, to approve an
agreement with Baxter and Woodman in the amount of $90,110 for 2020 to provide engineering
services required to maintain compliance with the federally mandated National Pollution
Discharge Elimination System permit program. Upon a roll call vote: Yeas: Councilmembers
Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, and Mayor Kaptain. Nays:
None.
Agreement with O'Brien & Gere Engineers, Inc. for Environmental Remediation Services
for 40 Ann Street
Councilmember Shaw made a motion, seconded by Councilmember Martinez, to enter into the
proposed agreement with O'Brien & Gere Engineers, Inc. in the amount of $1,275,194 to
complete the environmental remediation of the City owned property at 40 Ann Street in order to
continue to process the property through the state's Site Remediation Program. Upon a roll call
vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw,
and Mayor Kaptain. Nays: None.
Group Facilitator for Community Task Force on Policing; Proposed Request for
Oualifications
There was discussion about changes to the proposal including assisting in the task force structure
and workshops with the city council.
Committee of the Whole
August 12, 2020
Page 3
Councilmember Powell made a motion, seconded by Councilmember Dixon, to approve the
request for qualifications seeking a group facilitator for community task force on policing. Upon
a roll call vote: Yeas: Councilmembers Dixon, Lopez, Martinez, Powell, Rauschenberger, Shaw,
and Mayor Kaptain. Nays: Councilmember Gavin.
Ordinance Prohibiting Tents in City Parks and on Other City -Owned Properties
There discussion regarding current regulations, and the enforcement and penalties for the
proposed ordinance.
Councilmember Powell made a motion, seconded by Councilmember Gavin, to approve moving
forward with the proposed ordinance prohibiting tents being placed in City parks and on other
City -owned properties. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez,
Powell, Rauschenberger, Shaw, and Mayor Kaptain. Nays: Councilmember Martinez.
Adjourn to City Council
Councilmember Gavin made a motion, seconded by Councilmember Dixon, to adjourn and go
into the City Council meeting. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin,
Lopez, Powell, Rauschenberger, Shaw, and Mayor Kaptain. Nays: None.
Reconvene
Councilmember Powell made a motion, seconded by Councilmember Dixon, to reconvene the
Committee of the Whole meeting. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin,
Lopez, Powell, Rauschenberger, Shaw, and Mayor Kaptain. Nays: None.
Actions to Address Criminal Behavior & Homelessness in Downtown Elgin
City Manager, Richard Kozal, provided an update on staff s efforts in working with shelter
operators. PADS is looking for a different location that would offer permanent supportive
housing. A different operator is looking to expand a zero threshold shelter and is working on a
cost proposal.
Chief Lalley provide an update on the downtown police detail with an overview on the types of
incidents, citations and the number involving alcohol. There was a discussion regarding the
types of citations issued and the cost of overtime for the downtown detail.
Committee of the Whole
August 12, 2020
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There was discussion regarding coordinating with the key stake holders to address homelessness
and to work towards both a short term and long term solution. Potential funding sources for
addressing the homelessness situation was also discussed.
Announcements from Council
Councilmember Powell congratulated Pastor Nate Edmund on his retirement and thanked him
for all of his years of service to the community.
Councilmember Powell expressed condolences to the friends and family of Dave Shelton, owner
of Medusas.
Councilmember Martinez reminded everyone to compete the 2020 Census.
Mayor Kaptain provided information about where to obtain mortgage and rental assistance in
Kane and Cook County.
Announcements from Staff
Richard Kozal, City Manager, announced changes to the city's web site transparency page.
Ana Lalley, Police Chief, addressed recent comments made about past civil and criminal
proceedings involving police officers.
Adiournment
Councilmember Martinez made a motion, seconded by Councilmember Gavin, to adjourn the
meeting. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell,
Rauschenberger, Shaw, and Mayor Kaptain. Nays: None.
The meeting adjourned at 9:16 p.m.
s/ Kimberly Dewis August 26, 2020
Kimberly Dewis, City Clerk Date Approved