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HomeMy WebLinkAboutf - July 22, 2020 COWCOMMITTEE OF THE WHOLE MEETING July 22, 2020 The regular Committee of the Whole meeting was called to order by Mayor Kaptain at 6:00 p.m. in the Council Chambers. Present: Councilmembers Dixon, Martinez, Powell, Rauschenberger, Shaw, and Mayor Kaptain. Absent: None. Councilmembers Gavin, Lopez and Steffen attended via electronic means. Mayor Kaptain read the following statement: I have determined that requiring an in -person meeting by all of the members of the city council for this city council meeting is not practical or prudent given the COVID-19 disaster, and that electronic attendance via video or audio conference by members of the city council shall be permitted. Sikich, LLC Audit Presentation Sikich, LLP partner, James Savio, provided an overview of the City's 2019 Consolidated Annual Financial Report (CAFR). There was discussion regarding the various pension fund balances. There was also discussion regarding the upcoming budget and the financial impact of the pandemic. The city council thanked Debra Nawrocki, Chief Financial Officer and Budget Director, and her staff for all of their hard work with the audit. Contract with One Source Productions, LLC for TV Production Programming and Video Services Councilmember Martinez made a motion, seconded by Councilmember Dixon, to approve an agreement with One Source Productions, LLC in the amount of $40, 980 to continue to provide informative television programming that highlights City services and current events. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Adopt a Resolution to Approve the List of Selected Recipients to Participate in the 2020 Historic Architectural Rehabilitation Grant Program There was discussion regarding the reexamination of the criteria for the program to include more low to moderate income housing and owner occupied properties. Councilmember Dixon made a motion, seconded by Councilmember Martinez, to approve five recipients' in the 50150 component and two recipients' in the 75/25 component of the Historic Architectural Rehabilitation Grant Program in the amount of $95,195 for exterior rehabilitation and restoration work to their residential properties. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Steffen, and Mayor Kaptain. Nays: Councilmember Shaw. Committee of the Whole July 22, 2020 Page 2 Acceptance of Sidewalk Easement within the Randall Point Business Park Subdivision Councilmember Shaw made a motion, seconded by Councilmember Dixon, to accept the sidewalk easement within the Randall Point Business Park in order to maintain the sidewalk in the future and fulfill the City's obligation to maintain reliable infrastructure for serving businesses and residents. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Acceptance of Public Improvements within the Randall Point Business Park Subdivision Councilmember Gavin made a motion, seconded by Councilmember Martinez, to approve the acceptance of the public improvements for ownership and maintenance within the Randall Point Business Park subdivision in order to fulfill the City's obligation to maintain reliable infrastructure for serving businesses and residents. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Amendment Agreement No. 1 with Burns & McDonnell, Inc. for Construction Engineering Services for the 2020 Residential Resurfacing Program —SWAN Area Councilmember Dixon made a motion, seconded by Councilmember Shaw, to enter into Amendment Agreement No. 1 with Burns & McDonnell, Inc. in the amount of $119,547 to provide field inspection, design interpretation, contract administration and general coordination and control of the day to day construction activities for the resurfacing of various residential streets for the 2020 Residential Resurfacing Program —SWAN Area. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Engineering Services Agreement with Engineering Enterprises, Inc. for Completion of a Corrosion Control Study Councilmember Martinez made a motion, seconded by Councilmember Dixon, to approve an agreement with Engineering Enterprises, Inc. in the amount of $133,646 to provide engineering services to analyze the City water supply to ensure optimal corrosion control treatment prior to pumping water out to the water distribution system. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Committee of the Whole July 22, 2020 Page 3 Engineering Services Agreement with RK Johnson and Associates, Inc. for Combined Sewer Overflow National Pollution Discharge Elimination System Permit Compliance Councilmember Dixon made a motion, seconded by Councilmember Powell, to approve an agreement with RK Johnson and Associates, Inc. in the amount of $88,900 for the first year of a multi -year agreement to assist the city with compliance of the Illinois Environmental Protection Agency National Pollution Discharge Elimination System permit requirements. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Maintenance Agreement with Motorola Solutions, Inc. to Support Dispatch Infrastructure, Radio Subscribers and Command Central Aware/Genetec Software Maintenance Councilmember Martinez made a motion, seconded by Councilmember Shaw, to authorize the maintenance agreement with Motorola Solutions Inc. to Support Real Time Information Center ($18,318), Console Maintenance ($217,264), Subscriber Maintenance ($54,088) and Microwave Maintenance ($11,906) for a total amount of $301,576 in order to provide continued support for the Emergency Dispatch Center and The Real Time Information Center. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Elgin Cultural Arts Commission Recommendations There was discussion regarding the cancellation of events and the reprogramming of funds this year due to the pandemic. Councilmember Powell made a motion, seconded by Councilmember Dixon, to distribute grant funds to local organizations to support arts programming in the community. Upon a roll call vote: Yeas: Councilmembers Dixon, Lopez, Martinez, Powell, Rauschenberger, Steffen, and Mayor Kaptain. Nays: Councilmembers Gavin and Shaw. Continuation of Discussion on Community Task Force Formation Around Police Reform There was discussion regarding the goals of the proposed task force. Goals that were suggested included improving policing culture, accountability, and how resources are used. Staff was directed to draft a RFQ (Request for Quote) for a facilitator to assist in the creation of the task force. There was discussion regarding appointing city council members to the task force and the timing of an appointment. Committee of the Whole July 22, 2020 Page 4 Councilmember Dixon made a motion, seconded by Councilmember Powell, to appoint Councilmembers Powell and Shaw as liaisons to the future Community Task Force. Upon a roll call vote: Yeas: Councilmembers Dixon, Lopez, Powell, Rauschenberger, Steffen, and Mayor Kaptain. Nays: Councilmembers Gavin and Martinez. Councilmember Shaw abstained. Announcements from Council Councilmember Powell thanked staff for their efforts in clean up the damage after a recent microburst. Councilmember Martinez spoke about a recent vigil for Vanessa Guillen where she read a proclamation. She also spoke about her sexual abuse during her time in the military. Mayor Kaptain reminded residents to remain vigilant against COVID-19 to reduce the chances of a resurgence. Announcements from Staff City Manager Kozal announced upcoming city events. Adjournment Councilmember Dixon made a motion, seconded by Councilmember Shaw, to adjourn. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. The meeting adjourned at 7:46 p.m. s/ Kimberly Dewis August 12, 2020 Kimberly Dewis, City Clerk Date Approved