HomeMy WebLinkAboutf - July 22, 2020 COWCOMMITTEE OF THE WHOLE MEETING
July 22, 2020
The regular Committee of the Whole meeting was called to order by Mayor Kaptain at 6:00 p.m.
in the Council Chambers. Present: Councilmembers Dixon, Martinez, Powell, Rauschenberger,
Shaw, and Mayor Kaptain. Absent: None. Councilmembers Gavin, Lopez and Steffen attended
via electronic means.
Mayor Kaptain read the following statement: I have determined that requiring an in -person
meeting by all of the members of the city council for this city council meeting is not practical or
prudent given the COVID-19 disaster, and that electronic attendance via video or audio
conference by members of the city council shall be permitted.
Sikich, LLC Audit Presentation
Sikich, LLP partner, James Savio, provided an overview of the City's 2019 Consolidated Annual
Financial Report (CAFR). There was discussion regarding the various pension fund balances.
There was also discussion regarding the upcoming budget and the financial impact of the
pandemic. The city council thanked Debra Nawrocki, Chief Financial Officer and Budget
Director, and her staff for all of their hard work with the audit.
Contract with One Source Productions, LLC for TV Production Programming and Video
Services
Councilmember Martinez made a motion, seconded by Councilmember Dixon, to approve an
agreement with One Source Productions, LLC in the amount of $40, 980 to continue to provide
informative television programming that highlights City services and current events. Upon a roll
call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger,
Shaw, Steffen, and Mayor Kaptain. Nays: None.
Adopt a Resolution to Approve the List of Selected Recipients to Participate in the 2020
Historic Architectural Rehabilitation Grant Program
There was discussion regarding the reexamination of the criteria for the program to include more
low to moderate income housing and owner occupied properties.
Councilmember Dixon made a motion, seconded by Councilmember Martinez, to approve five
recipients' in the 50150 component and two recipients' in the 75/25 component of the Historic
Architectural Rehabilitation Grant Program in the amount of $95,195 for exterior rehabilitation
and restoration work to their residential properties. Upon a roll call vote: Yeas: Councilmembers
Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Steffen, and Mayor Kaptain. Nays:
Councilmember Shaw.
Committee of the Whole
July 22, 2020
Page 2
Acceptance of Sidewalk Easement within the Randall Point Business Park Subdivision
Councilmember Shaw made a motion, seconded by Councilmember Dixon, to accept the
sidewalk easement within the Randall Point Business Park in order to maintain the sidewalk in
the future and fulfill the City's obligation to maintain reliable infrastructure for serving
businesses and residents. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez,
Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Acceptance of Public Improvements within the Randall Point Business Park Subdivision
Councilmember Gavin made a motion, seconded by Councilmember Martinez, to approve the
acceptance of the public improvements for ownership and maintenance within the Randall Point
Business Park subdivision in order to fulfill the City's obligation to maintain reliable
infrastructure for serving businesses and residents. Upon a roll call vote: Yeas: Councilmembers
Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain.
Nays: None.
Amendment Agreement No. 1 with Burns & McDonnell, Inc. for Construction Engineering
Services for the 2020 Residential Resurfacing Program —SWAN Area
Councilmember Dixon made a motion, seconded by Councilmember Shaw, to enter into
Amendment Agreement No. 1 with Burns & McDonnell, Inc. in the amount of $119,547 to
provide field inspection, design interpretation, contract administration and general coordination
and control of the day to day construction activities for the resurfacing of various residential
streets for the 2020 Residential Resurfacing Program —SWAN Area. Upon a roll call vote:
Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen,
and Mayor Kaptain. Nays: None.
Engineering Services Agreement with Engineering Enterprises, Inc. for Completion of a
Corrosion Control Study
Councilmember Martinez made a motion, seconded by Councilmember Dixon, to approve an
agreement with Engineering Enterprises, Inc. in the amount of $133,646 to provide engineering
services to analyze the City water supply to ensure optimal corrosion control treatment prior to
pumping water out to the water distribution system. Upon a roll call vote: Yeas:
Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen, and
Mayor Kaptain. Nays: None.
Committee of the Whole
July 22, 2020
Page 3
Engineering Services Agreement with RK Johnson and Associates, Inc. for Combined
Sewer Overflow National Pollution Discharge Elimination System Permit Compliance
Councilmember Dixon made a motion, seconded by Councilmember Powell, to approve an
agreement with RK Johnson and Associates, Inc. in the amount of $88,900 for the first year of a
multi -year agreement to assist the city with compliance of the Illinois Environmental Protection
Agency National Pollution Discharge Elimination System permit requirements. Upon a roll call
vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw,
Steffen, and Mayor Kaptain. Nays: None.
Maintenance Agreement with Motorola Solutions, Inc. to Support Dispatch Infrastructure,
Radio Subscribers and Command Central Aware/Genetec Software Maintenance
Councilmember Martinez made a motion, seconded by Councilmember Shaw, to authorize the
maintenance agreement with Motorola Solutions Inc. to Support Real Time Information
Center ($18,318), Console Maintenance ($217,264), Subscriber Maintenance ($54,088)
and Microwave Maintenance ($11,906) for a total amount of $301,576 in order to provide
continued support for the Emergency Dispatch Center and The Real Time Information Center.
Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Elgin Cultural Arts Commission Recommendations
There was discussion regarding the cancellation of events and the reprogramming of funds this
year due to the pandemic.
Councilmember Powell made a motion, seconded by Councilmember Dixon, to distribute grant
funds to local organizations to support arts programming in the community. Upon a roll call
vote: Yeas: Councilmembers Dixon, Lopez, Martinez, Powell, Rauschenberger, Steffen, and
Mayor Kaptain. Nays: Councilmembers Gavin and Shaw.
Continuation of Discussion on Community Task Force Formation Around Police Reform
There was discussion regarding the goals of the proposed task force. Goals that were suggested
included improving policing culture, accountability, and how resources are used. Staff was
directed to draft a RFQ (Request for Quote) for a facilitator to assist in the creation of the task
force. There was discussion regarding appointing city council members to the task force and the
timing of an appointment.
Committee of the Whole
July 22, 2020
Page 4
Councilmember Dixon made a motion, seconded by Councilmember Powell, to appoint
Councilmembers Powell and Shaw as liaisons to the future Community Task Force. Upon a roll
call vote: Yeas: Councilmembers Dixon, Lopez, Powell, Rauschenberger, Steffen, and Mayor
Kaptain. Nays: Councilmembers Gavin and Martinez. Councilmember Shaw abstained.
Announcements from Council
Councilmember Powell thanked staff for their efforts in clean up the damage after a recent
microburst.
Councilmember Martinez spoke about a recent vigil for Vanessa Guillen where she read a
proclamation. She also spoke about her sexual abuse during her time in the military.
Mayor Kaptain reminded residents to remain vigilant against COVID-19 to reduce the chances
of a resurgence.
Announcements from Staff
City Manager Kozal announced upcoming city events.
Adjournment
Councilmember Dixon made a motion, seconded by Councilmember Shaw, to adjourn. Upon a
roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger,
Shaw, Steffen, and Mayor Kaptain. Nays: None.
The meeting adjourned at 7:46 p.m.
s/ Kimberly Dewis August 12, 2020
Kimberly Dewis, City Clerk Date Approved