HomeMy WebLinkAbouta - January 8, 2020 COWCOMMITTEE OF THE WHOLE MEETING
January 8, 2020
The regular Committee of the Whole meeting was called to order by Mayor Kaptain at 6:00 p.m.
in the Council Chambers. Present: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Absent: None.
Approval of Minutes
Councilmember Shaw made a motion, seconded by Councilmember Dixon, to approve the
minutes of the December 18, 2019 regular meeting. Upon a roll call vote: Yeas:
Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen, and
Mayor Kaptain. Nays: None.
Amend Chapter 6.37 of the Elgin Municipal Code, Rental Residential Property
Aaron Cosentino, Director of Neighborhood Services, presented an overview of the proposed
code change regarding rental residential property. A copy of the presentation is on file in the
City Clerk's office. There was discussion regarding the changes to the fee structure, and
electronic communication with property owners.
Councilmember Gavin made a motion, seconded by Councilmember Dixon, to move forward
with the recommended changes to the rental licensing ordinance to enhance the program and
update fees to more closely align to the costs of delivering the program as well as to increase
transparency, consistency and improve customer experience. Upon a roll call vote: Yeas:
Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen, and
Mayor Kaptain. Nays: None.
Amendment to Chapter 9 of the Elgin Municipal Code Relating to Food Service
Establishments, Food Refrigeration and Locker Plants and Automatic Vending Machines
Councilmember Shaw made a motion, seconded by Councilmember Steffen, to move forward
with amendments in section 9.08 and delete sections 9.11 and 9.14 of the Elgin Municipal
Code to incorporate amendments to the Illinois Food Code (77111. Admin. Code 750), and the
2017 Food and Drug Administration Food Code, as well as similar provisions in chapter 11.5 of
the Kane County Code. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez,
Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Committee of the Whole
January 8, 2020
Page 2
Agreement with Seven Hills Technology, LLC for Web Portal Development Services
Karina Nava, Management Analyst, Jeff Massey, Information Technology Service Director,
Amanda Harris, Cultural Arts Manager, and Jennifer Phillips, Neighborhood Services Manager,
presented information regarding the city's portal project and the selection process for the vendor.
A copy of the presentation is on file in the City Clerk's office.
There was discussion regarding the implementation timeline, integration with other programs
and the costs associated with the project.
Councilmember Steffen made a motion, seconded by Councilmember Shaw, to approve a
contract with Seven Hills Technology, LLC in the amount of $218,000 in order to provide
greater access to City information and transactions through the creation of a single, secure online
portal. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Purchase of Services Agreement with Elgin Area Chamber of Commerce
Staff and Board members of the Elgin Area Chamber of Commerce including Carol Gieske,
Tony Lucenko, Mike Warren, Tony Sanders and Yaneth Medina, presented the Chamber's
economic development goals as it related to the purchase of service agreement with the city.
Areas highlighted included business attraction, retention and expansion, transportation and
infrastructure, enhancing Elgin, and skilled and diverse workforce. A copy of the presentation is
on file in the City Clerk's office. There was discussion on business retention legislative issues
that impact economic development, and strategic planning sessions.
Councilmember Gavin made a motion, seconded by Councilmember Martinez, to approve the
agreement with the Elgin Area Chamber of Commerce in the amount of $300,000 annually for
three years with three percent increases in the second and third years of the agreement to provide
economic development services including small business assistance, business retention outreach
and foreign trade initiatives and other similar programs. Upon a roll call vote: Yeas:
Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen, and
Mayor Kaptain. Nays: None.
Announcements from Council
Mayor Kaptain announced the city received the Government Finance Officers Association
(GFOA) Certificate of Achievement in Excellence of Financial Reporting. The mayor extended
his congratulations to Debra Nawrocki, Chief Financial Officer and Budget Director, and her
staff.
Committee of the Whole
January 8, 2020
Page 3
Announcements from Staff
Molly Gillespie, Communications Manager, announced upcoming city events.
Adiournment
Councilmember Gavin made a motion, seconded by Councilmember Martinez, to adjourn the
meeting. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
The meeting adjourned at 8:32 p.m.
s/ Kimberly Dewis January 22, 2020
Kimberly Dewis, City Clerk Date Approved