HomeMy WebLinkAboutw - November 20, 2019 COW COMMITTEE OF THE WHOLE MEETING November 20, 2019
The regular Committee of the Whole meeting was called to order by Mayor Kaptain at 6:00 p.m.
in the Council Chambers. Present: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Absent: None.
Approval of Minutes
Councilmember Shaw made a motion, seconded by Councilmember Steffen, to approve the minutes of the November 6, 2019 regular meeting. Upon a roll call vote: Yeas: Councilmembers
Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain.
Nays: None.
2020 Budget and Three-Year Financial Plan
River Boat Fund
Debra Nawrocki, Chief Financial Officer and Budget Director, presented information regarding the financial plan for the River Boat Fund. The fund revenues come from admissions, lease payments and video gaming. Expenditures for the fund come from various strategic priority
projects. The larger projects include resurfacing neighborhood and collector streets, Dundee-
Summit intersection and LED Streetlight project.
There was discussion regarding historic preservation grants, grants for repairs to low and moderate income homes, and Hemmens Cultural Arts Center improvements.
Central Area TIF City Manager Kozal provided details regarding the Central Area TIF (Tax Increment Financing) Fund. Projects in the 2020 Central Area TIF Budget include fire sprinklers grants, city hall plaza
rehabilitation, Downtown Neighborhood Association service agreement, DuPage Court
improvements and Dundee Avenue and Summit Street rehabilitation.
There was discussion regarding city hall plaza improvements and potential festival park improvements.
Utility Fund Debra Nawrocki, Chief Financial Officer and Budget Director, presented an overview of the
Utility Fund which is comprised of water and sewer services. She noted the adjustments to the
fund due to the end of the agreement to provide water to Bartlett. The 2020 Budget proposed an
increase in water rates at 6% and sewer rate at 2% which will help with the loss of revenues from
the end of the Bartlett agreement.
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November 20, 2019
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The strategic initiative projects proposed for 2020-2024 included: combined sewer separations,
well modifications, river intake modifications and detention basin retrofit. These projects would
be funded through impact fees, bond sale and reserves.
There was discussion regarding review of impact fees, trends in water quality treatment methods,
additional well water reliance and the potential sale to other communities.
Amendment No. 1 to Engineering Services Agreement with Engineering Enterprises, Inc. for the Lead Service Line Replacement Program Implementation Plan
Councilmember Gavin made a motion, seconded by Councilmember Martinez, to award
Amendment No. 1 to Engineering Enterprises, Inc. in the amount of $24,400 for engineering services to implement remedial action relating to lead water service lines located on private
property. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Professional Services Agreement with Accelerated Technology Laboratories, Inc. for the Water Department Laboratory Information Management System Upgrade Project
Councilmember Shaw made a motion, seconded by Councilmember Steffen, to award a contract
to Accelerated Technology laboratories, Inc. in the amount of $96,878 to provide professional services in order to upgrade the water department’s current laboratory data entry system with an
up-to-date program with mobile capabilities. Upon a roll call vote: Yeas: Councilmembers
Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain.
Nays: None.
Lease Agreement for Restaurant Management Services with Porters Pub Payroll PPP,
LLC
Councilmember Gavin made a motion, seconded by Councilmember Martinez, to remove the item from the table. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez,
Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Michael Lehman, Director of Golf Operations, and Joe Carlucci, Operator at Porter’s Pub,
presented information regarding the golf and restaurant operations at Bowes Creek and opportunities for improvement. A copy of the presentation is on file in the City Clerk’s Office.
Mr. Carlucci described his proposed plan for rebranding the space and menu. The results of the
recent survey of customers was presented and discussed. Survey topics included, cleanliness,
service, specials, and order time.
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There was discussion regarding service, staffing, hours of operation, and operator capital
investments. Also discussed were the terms of the lease, including the length and the
termination clause in the agreement.
Councilmember Gavin made a motion, seconded by Councilmember Shaw, to renew the lease
with Porters Pub Payroll PPP, LLC, Joe Carlucci, for restaurant management services as well as
rebranding of the restaurant doing business as Gianni’s Cucina Italiano at Bowes Creek Country
Club and to continue to provide a high quality food and beverage experience for the patrons. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Shaw, Steffen, and
Mayor Kaptain. Nays: Councilmembers Powell and Rauschenberger.
Adjourn to City Council Councilmember Gavin made a motion, seconded by Councilmember Martinez, to adjourn and go
into the City Council meeting. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin,
Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Reconvene
Councilmember Shaw made a motion, seconded by Councilmember Powell, to reconvene the
Committee of the Whole meeting. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Amendments to Elgin Municipal Code Title 3, Chapter 3.12, Commission on Human
Relations
There was discussion regarding the duties outlined and suggested additions. The additions to the
ordinance included a City Council position on the commission, regular reports from the
commission, and oversight into the diversity and inclusion initiatives. There was discussion
regarding boards and commission budgets and the procedures for spending the funds.
Councilmember Shaw made a motion, seconded by Councilmember Gavin to table the ordinance
amending Elgin Municipal Code Title 3, Chapter 3.12, Commission on Human Relations as
recommended by staff to revise the charter of the Human Relations Commission to reflect the
community outreach and engagement performed by the HRC. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen, and
Mayor Kaptain. Nays: None.
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Renewal Agreement with Box, Inc. for Cloud-Based Data Storage and Document
Management Platform
Councilmember Powell made a motion, seconded by Councilmember Shaw, to approve the
renewal agreement with Box, Inc. in the amount of $213,370 per year for a two-year agreement
in order to maintain a cloud-based data storage and document management solution that
integrates with existing City cloud services and desktop applications. Upon a roll call vote:
Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Announcements from Council
Councilmember Powell comment on the recent staff Annual Chili and Soup Cook-Off
Fundraiser. She congratulated the winners of the contest and noted the funds raised went to
support PADS.
Councilmember Gavin wished all residents a Happy Thanksgiving.
Announcements from Staff
Molly Gillespie, Communications Manager, announced upcoming city events.
Adjournment
Councilmember Lopez made a motion, seconded by Councilmember Martinez to adjourn and go into the Executive Session for the purpose of discussing the following matters. Upon a roll call
vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw,
Steffen, and Mayor Kaptain. Nays: None.
Selection of a Person to Fill a Public Office, Including a Vacancy in a Public Office, When the Public Body is Given Power to Appoint Under Law or Ordinance, or the
Discipline, Performance or Removal of the Occupant of a Public Office, When the
Public Body is Given Power to Remove the Occupant Under Law or Ordinance -
Exempt Under Section 120/2(c)(3) of the Open Meetings Act
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Collective Bargaining Issues or Deliberations Concerning Salary Schedules for
One or More Classes of Employees - Exempt Under Section 120/2(c)(2) of the
Open Meetings Act
The meeting adjourned at 8:35 p.m.
s/ Kimberly Dewis December 4, 2019
Kimberly Dewis, City Clerk Date Approved