HomeMy WebLinkAboutv - November 6, 2019 COW COMMITTEE OF THE WHOLE MEETING November 6, 2019
The regular Committee of the Whole meeting was called to order by Mayor Kaptain at 5:00 p.m.
in the Council Chambers. Present: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell (arrived at 5:05 p.m.), Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Absent: None.
Approval of Minutes
Councilmember Shaw made a motion, seconded by Councilmember Steffen, to approve the minutes of the October 23, 2019 regular meeting. Upon a roll call vote: Yeas: Councilmembers
Dixon, Gavin, Lopez, Martinez, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays:
None.
Proposed 2020 Budget and Three-Year Financial Plan
Molly Gillespie, Communications Manager, announced the 2020 budget meeting schedule. New
to the schedule this year is Budget on the Go. This program will feature sessions located throughout the city at various times of day to bring the budget process to the public. She also noted other options to learn about the budget including the city’s website and social media.
City Manager Kozal provided an overview to the proposed 2020 budget and three year financial
plan. He noted there would again be no property tax increase. Mr. Kozal highlighted projects and proposals for different funds. Highlights of the proposals included: water distribution upgrades, sewer separation, street resurfacing, Dundee/Summit intersection, sprinkler grant
program and new staff positions in Police, Public Works, and Community Development.
Barb Keselica, Assistant Director of Parks and Recreation, and Kate O’Leary, Special Events Coordinator, presented information regarding the 2020 special events calendar. They provided two options for the 2020 calendar: the status quo or refine and refocus. The proposed events for
removal from the calendar were: International Fest, Fox Trot, Civil War Experience and Art &
Soul. They stated the by eliminating these events there would be cost savings. This would
provide the opportunity to research the interests of the residents. There was discussion regarding the different events attendance, costs and economic impacts. Also discussed was if there should be further events eliminated.
2020 Health Insurance Program with Blue Cross Blue Shield of Illinois
A resolution was presented at the Council meeting for adoption to provide fiscally sound health
insurance program access to employees, retirees and their dependents.
Committee of the Whole
November 6, 2019
Page 2
Acceptance of Public Parkway Improvements within Bowes Creek Country Club Phase I
Subdivision
Councilmember Gavin made a motion, seconded by Councilmember Dixon, to approve the
acceptance of the public parkway improvements for ownership and maintenance in the Bowes
Creek Country Club Phase I Subdivision in order to fulfill the City’s obligation to maintain
reliable infrastructure for serving businesses and residents. Upon a roll call vote: Yeas:
Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Amendment No. 1 to Engineering Services Agreement with Burns & McDonnell
Engineering Company, Inc. for Various Utility Department Projects
Councilmember Shaw made a motion, seconded by Councilmember Steffen, to approve
Amendment No. 1 to the agreement with Burns & McDonnell Engineering Company, Inc. in the
amount of $89,000 in order to provide engineering services for a variety of projects to maintain
and improve the City’s water treatment facilities and utility infrastructure. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen,
and Mayor Kaptain. Nays: None.
Resolution Establishing a Schedule of City Council Meetings for 2020
Councilmember Shaw made a motion, seconded by Councilmember Martinez, to authorize
adoption of the resolution setting forth the schedule of city council meetings for 2020 to comply
with requirements of the Open Meetings Act. Upon a roll call vote: Yeas: Councilmembers
Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
One-Year Lease Extension Agreement with 164 Division St. LLC for the Elgin Arts
Showcase
There was discussion regarding use and size of the space, the condition of the building, and the
process of booking the space.
Councilmember Shaw made a motion, seconded by Councilmember Steffen, to approve a one-year lease extension agreement with an option to renew up to two successive one-year terms with
164 Division St. LLC in the amount of $48,632.88 over the term of the lease in order to continue
to provide cultural arts opportunities and attract visitors to Downtown Elgin. Upon a roll call
vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw,
Steffen, and Mayor Kaptain. Nays: None.
Committee of the Whole
November 6, 2019
Page 3
Announcements from Council
Councilmember Martinez announced a dedication ceremony for Captain N.W. Chalwick on November 14, 2019 at 11:00 a.m. on Royal Boulevard.
Councilmember Lopez announced a Health Fair and Flu Shot Clinic being held on November 16,
2019, from 10:00 a.m. – 2:00 p.m. at Elgin High School.
Announcements from Staff
Molly Gillespie, Communications Manager, announced upcoming city events.
Adjournment
Councilmember Gavin made a motion, seconded by Councilmember Powell, to the meeting.
Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
The meeting adjourned at 6:53 p.m.
s/ Kimberly Dewis November 20, 2019
Kimberly Dewis, City Clerk Date Approved