HomeMy WebLinkAboutu - October 23, 2019 COW COMMITTEE OF THE WHOLE MEETING October 23, 2019
The regular Committee of the Whole meeting was called to order by Mayor Kaptain at 6:00 p.m.
in the Council Chambers. Present: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Absent: None.
Approval of Minutes
Councilmember Dixon made a motion, seconded by Councilmember Steffen, to approve the minutes of the October 9, 2019 regular meeting. Upon a roll call vote: Yeas: Councilmembers
Dixon, Gavin, Lopez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Councilmember Martinez abstained.
Agreement with MC Squared Energy Supply, LLC to Provide Retail Electric Service to the City and its Municipal Facilities
A resolution was presented at the Council meeting for adoption of a contract to realize electricity savings for municipal buildings and promote sustainable energy sources.
Refinancing of General Obligation Corporate Purpose Bonds, Series 2011 ($4,905,000) and
Local Government Program Revenue Bonds, Series 2013C ($4,485,000) (Aggregate gross savings of approximately $600,000 is projected)
Councilmember Gavin made a motion, seconded by Councilmember Martinez, to authorize the
refinancing of General Obligation Corporate Purpose Bond Series 2011 and Local Government
Program Revenue Bonds Series 2013C, in whole or in part, in order to realize significant debt service savings in the estimated amount of $600,000 in order to utilize recently affirmed AAA
Bond Rating by Fitch Ratings and AA+ by S&P Global Ratings, to refinance previously issued
bonds at a lower interest rate as a means of saving the City money. Upon a roll call vote: Yeas:
Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen, and
Mayor Kaptain. Nays: None.
City of Elgin Investment and Debt Management Policies
Councilmember Steffen made a motion, seconded by Councilmember Martinez, to approve the City of Elgin Investment Policy and Debt Management Policy to provide written guidelines that
govern the City’s investment of public funds and debt issuance practices. Upon a roll call vote:
Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen,
and Mayor Kaptain. Nays: None.
Committee of the Whole
October 23, 2019
Page 2
Ride in Kane Program Subsidy Agreement with Pace
Councilmember Gavin made a motion, seconded by Councilmember Dixon, to approve agreements to fund the City’s contribution to the Ride in Kane Program, in conjunction with
Pace, in the amount of $50,000. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin,
Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Acceptance of the Edward Byrne Memorial Grants for Training and Software ($13,297 for FY2017 grant and $13,005 for FY2018 grant)
Councilmember Steffen made a motion, seconded by Councilmember Powell, to approve the
agreements between the cities of Aurora, Elgin, Kane County and the U.S. Department of Justice for grant funding of training and software licensing to increase the number of officers certified in
vehicle forensic analysis and provide access to advanced investigative software. Upon a roll call
vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw,
Steffen, and Mayor Kaptain. Nays: None.
Lease Agreement for Restaurant Management Services with Porters Pub Payroll PPP,
LLC
Councilmember Gavin made a motion, seconded by Councilmember Martinez, to renew the lease with Porters Pub Payroll PPP, LLC, and Joe Carlucci, for restaurant management services
and rebranding of the restaurant doing business as Gianni’s Cucina Italiano at Bowes Creek
Country Club.
There was discussion regarding the rebranding concept and the lease terms. There was also discussion regarding the current service levels and feedback from customers. There was a
request to have further feedback from the customers regarding service issues and the rebranding
of the establishment.
Councilmember Powell made a motion, seconded by Councilmember Dixon, to table the lease agreement. Upon a roll call vote: Yeas: Councilmembers Dixon, Lopez, Martinez, Powell,
Rauschenberger, and Mayor Kaptain. Nays: Councilmembers Gavin, Shaw, and Steffen.
Robert Gilliam Municipal Complex Plaza Renovation Options
Michael Lehman, Golf Operations Director, presented options for enhanced improvements to the
Robert Gilliam Municipal Complex Plaza. A copy of the presentation is on file in the City
Clerk’s office.
Committee of the Whole
October 23, 2019
Page 3
The first option would provide for basic concrete replacement of the plaza. This would provide
for Americans with Disabilities Act (ADA) improvements and address utility issues. The
second option builds off the concrete replacement and offers additional landscaping, upgraded lighting and amenities. The amenities included signage, benches and a bike station support.
Mr. Lehman noted other upgrades from option two that included: an outdoor performance space,
event lawn, garden space, interactive public art and a public restroom. He outlined the cost
estimates for each option. It was noted that the 2019 budget includes $2 million for the project and there is the potential for additional state capital funds of approximately $385,000.
The consensus among the council was to move forward with option two, replace concrete with
enhancements to the landscaping, lighting and amenities. They would provide further feedback
on potential upgrade options to the City Manager. The final design plan would be presented to the council for approval.
Announcements from Council
Councilmember Powell thanked all those involved in making this year’s Nightmare on Chicago
Street even a success.
Announcements from Staff
Molly Center, Communications Manager, announced upcoming city events.
Adjournment
Councilmember Gavin made a motion, seconded by Councilmember Steffen, to adjourn and go
into the Executive Session for the purpose of discussing the following matters. Upon a roll call
vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw,
Steffen, and Mayor Kaptain. Nays: None.
Establishment of Reserves or Settlement of Claims as Provided in the Local
Governmental and Governmental Employees Tort Immunity Act - Exempt Under
Section 120/2(c)(12) of the Open Meetings Act
The meeting adjourned at 7:22 p.m.
s/ Kimberly Dewis November 6, 2019
Kimberly Dewis, City Clerk Date Approved