HomeMy WebLinkAboutm - July 10, 2019 COW COMMITTEE OF THE WHOLE MEETING July 10, 2019
The regular Committee of the Whole meeting was called to order by Mayor Kaptain at 6:00 p.m.
in the Council Chambers. Present: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Absent: None.
Approval of Minutes
Councilmember Gavin made a motion, seconded by Councilmember Martinez, to approve the minutes of the June 26, 2019, regular meeting. Upon a roll call vote: Yeas: Councilmembers
Dixon, Gavin, Lopez, Martinez, Powell, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Councilmember Rauschenberger abstained.
Consideration of Review of City Council Rules of Procedure
Councilmember Powell made a motion, seconded by Councilmember Steffen, to remove the item
from the table for consideration. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
There was discussion regarding a travel and conference policy for the city council including the
impact on the budget and the current city staff policy.
Councilmember Powell made a motion, seconded by Councilmember Lopez, to direct staff to research and draft a travel and conference policy for city councilmembers. Upon a roll call vote:
Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen,
and Mayor Kaptain. Nays: None.
Consideration of Amendment Agreement No. 1 with Engineering Enterprises, Inc. for Construction Engineering Services for the 2019 Residential Resurfacing Program—Gifford
Park/Southeast Area Neighborhoods
Councilmember Gavin made a motion, seconded by Councilmember Steffen, to approve
Amendment Agreement No. 1 with Engineering Enterprises, Inc. in the amount of $86,730 to
provide field inspection, design interpretation, contract administration and general coordination
and control of the day to day construction activities for the resurfacing of various residential
streets for the 2019 Residential Resurfacing Program—Gifford Park/Southeast Area Neighborhoods. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez,
Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Committee of the Whole
July 10, 2019
Page 2
Consideration of Amendment No. 1 with Trotter Associates for Final Design and
Construction Engineering Services for the 2019 Collector Street Resurfacing Program
Councilmember Steffen made a motion, seconded by Councilmember Martinez, to approve
Amendment Agreement No. 1 with Trotter Associates, Inc. in the amount of $208,111 to provide
final design calculation, field inspection, design interpretation, contract administration and
general coordination and control of the day to day construction activities for the resurfacing of
various residential streets for the 2019 Collector Street Resurfacing Program. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw,
Steffen, and Mayor Kaptain. Nays: None.
Discussion on the Status of the City’s Diversity and Inclusion Framework and Next Action Steps (Councilpersons Powell and Lopez)
Gail Cohen, Human Resources Director, and Daina DeNye, Purchasing Officer, provided an
update regarding diversity and inclusion goals which included: delivering superior programs and
services, monitoring and managing supplier diversity and building a diverse workforce.
Ms. Cohen reviewed areas where changes have been made including recruitment efforts city
wide and for police and fire, as well as city wide bias training, and process improvements.
Future action steps include hiring a consultant to provide further staff training and conducting the
workplace survey.
Daina DeNye, Purchasing Officer, provided information on supplier diversity efforts including
new tracking software, a diversity procurement committee and an invitation to join Aurora’s
Minority Contracting Program.
There was discussion regarding conducting a disparity study. Staff would provide further details
on what a disparity study would entail and the costs associated with the study.
Announcements from Council
Councilmember Martinez expressed condolences to the family of Jack Eckholm who recently
passed away from a rare form of cancer at the age of twenty-five.
Councilmember Shaw wished his wife a happy 20th anniversary.
Councilmember Lopez announced he would have city council hours every Monday from
5:00 p.m. – 7:00 p.m. at the Elgin Police Department.
Committee of the Whole
July 10, 2019
Page 3
Announcements from Staff
Molly Center, Communications Manager, announced upcoming city events.
Adjournment
Councilmember Gavin made a motion, seconded by Councilmember Shaw, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
The meeting adjourned at 7:30 p.m.
s/ Kimberly Dewis July 24, 2019
Kimberly Dewis, City Clerk Date Approved