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HomeMy WebLinkAboutl - June 26, 2019 COW COMMITTEE OF THE WHOLE MEETING June 26, 2019 The regular Committee of the Whole meeting was called to order by Mayor Kaptain at 6:00 p.m. in the Council Chambers. Present: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Shaw, Steffen, and Mayor Kaptain. Absent: Councilmember Rauschenberger. Approval of Minutes Councilmember Shaw made a motion, seconded by Councilmember Steffen, to approve the minutes of the June 12, 2019, regular meeting. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Shaw, Steffen, and Mayor Kaptain. Nays: None. Consideration of Renewal of a Property Insurance Program for the Period July 1, 2019 through June 30, 2020 There was discussion regarding business interruption coverage as it related to the Grand Victoria Riverboat Casino. A resolution was presented at the Council meeting for adoption by the City Council to protect the City’s financial resources and provide business interruption insurance. Consideration of Extension of Illinois Criminal Justice Information Authority Victims of Crime Act Law Enforcement/Prosecution/CASA Victim Assistance Grant for Three, Full-Time Case Manager Positions through December 31, 2020 A resolution was presented at the Council meeting for adoption by the City Council to extend grant funding to continue crime victim support services to the community until December 31, 2020. Sikich LLC Audit Presentation Jim Savio, Partner of Sikich, LLP provided an overview of the City of Elgin’s 2018 Consolidated Annual Financial Report (CAFR). There was discussion regarding the city’s various pension funds and how the city’s pension obligations are being meet. Committee of the Whole June 26, 2019 Page 2 Consideration of Proposal to Amend the Composition of the Liquor Control Commission There was discussion of the proposal to reduce the membership of the Liquor Control Commission from the Mayor and all City Councilmembers to the Mayor and four City Councilmembers. Councilmember Shaw made a motion, seconded by Councilmember Powell, to approve an ordinance amending the composition of the Liquor Control Commission to the mayor and four city council members. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Shaw, Steffen, and Mayor Kaptain. Nays: None. Consideration of the Review of City Council Rules of Procedure There were three items that were reviewed in the City Council rules of procedure as required by City ordinance. The items included procedures for Recognized Persons Present, the order of the roll call vote, and a travel and conference policy for councilmembers. Councilmember Shaw made a motion, seconded by Councilmember Gavin, to amend the process in which recognized persons present sign-up and speak at city council meetings. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Shaw, Steffen, and Mayor Kaptain. Nays: None. There was discussion regarding the roll call vote and the potential impacts of changing the order in which the names are called. Councilmember Powell made a motion, seconded by Councilmember Lopez, to change the order in which the roll call is taken by rotating the councilmember called first with each vote. Upon a roll call vote: Yeas: Councilmembers Dixon, Lopez, Powell, and Steffen. Nays: Councilmembers Gavin, Martinez, Shaw and Mayor Kaptain. Motion failed. There was discussion regarding the details of a travel and conference policy and if it should mirror the current city employee policy. Councilmember Powell made a motion seconded by Councilmember Dixon, to table consideration of a travel and conference policy for city councilmembers. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Shaw, Steffen, and Mayor Kaptain. Nays: None. Committee of the Whole June 26, 2019 Page 3 Adjourn to the City Council Meeting Councilmember Shaw made a motion, seconded by Councilmember Martinez, to adjourn and go into the City Council meeting. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Shaw, Steffen, and Mayor Kaptain. Nays: None. Reconvene Councilmember Gavin made a motion, seconded by Councilmember Dixon, to reconvene the Committee of the Whole meeting. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Shaw, Steffen, and Mayor Kaptain. Absent: Councilmember Rauschenberger. Consideration of Proposed Ordinance to Video Gaming Licensing by the City Councilmember Gavin made a motion, seconded by Councilmember Martinez, to adopt local regulations to regulate video gaming in the City. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Shaw, Steffen, and Mayor Kaptain. Nays: None. Consideration of Intergovernmental Agreement with the Hoffman Estates Fire Department for Automatic Aid Councilmember Shaw made a motion, seconded by Councilmember Powell, to approve the intergovernmental agreement with the Hoffman Estates Fire Department to provide and receive automatic aid in an effort to improve response times and response coverage. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Shaw, Steffen, and Mayor Kaptain. Nays: None. Consideration of Amendment to Chronic Nuisance Property Ordinance There was discussion about the process that a property goes through to become a chronic nuisance property and the proposed additions to the ordinance. Councilmember Shaw made a motion, seconded by Councilmember Martinez, to move forward with adopting the proposed ordinance amendment enhancing the City’s ability to address chronic nuisance properties which will provide stronger nuisance property enforcement by expanding violation definitions. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Shaw, Steffen, and Mayor Kaptain. Nays: None. Committee of the Whole June 26, 2019 Page 4 Consideration of Community Development Block Grant (CDBG) Annual Action Plan for Program Year 2019 Councilmember Shaw made a motion, seconded by Councilmember Dixon, to release for public comment the activities and funding amounts recommended by the CDBG Review Panel for Program Year 2019 and review recommendations from the CDBG Review Panel for Program Year 2019 CDBG funding. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Shaw, Steffen, and Mayor Kaptain. Nays: None. Consideration of Amendment to the Emergency Loan Agreement with The Latino Treatment Center Councilmember Gavin made a motion, seconded by Councilmember Martinez, to approve the amended agreement with the Latino Treatment Center to begin repayment to the City of the $50,000 loan. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Shaw, Steffen, and Mayor Kaptain. Nays: None. Consideration of Waste Management, Inc. Five-Year Contract Renewal for Refuse, Recyclables and Yard Waste Collection Services Robin Migalla stated her concerns regarding the amount of waste that is produced and suggested ways to further reduce waste for items such as plastics. Eric Anderson, Sustainability Commission member, commented on the commission’s role in the solid waste contract. He further stated the commission would like a larger role in the deliberations of this contract in the future. There was discussion regarding the process to exercise the renewal option, having input from the Sustainability Commission and the public, and the time frame to discuss the renewal and the related options. Councilmember Gavin made a motion, seconded by Councilmember Shaw to exercise the five- year renewal option in the City’s existing agreement with Waste Management Services, Inc. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Shaw, Steffen, and Mayor Kaptain. Nays: None. Councilmember Shaw made a motion, seconded by Councilmember Gavin, to exercise the five- year renewal option in the City’s existing agreement with Waste Management Services, Inc. with the a one year rate freeze for 2020. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Shaw, Steffen, and Mayor Kaptain. Nays: None. Committee of the Whole June 26, 2019 Page 5 There was discussion regarding determining who would be eligible for the senior discount rates and how the program would be administered. Councilmember Powell made a motion, seconded by Councilmember Dixon to offer a senior discount, for seniors eligible for senior citizen homestead freeze, for the 35 gallon cart. Upon a roll call vote: Yeas: Councilmembers Dixon, Lopez, Powell, Steffen, and Mayor Kaptain. Nays: Councilmembers Gavin, Martinez and Shaw. Councilmember Dixon made a motion, seconded by Councilmember Powell, to add a service of organics collection for households desiring to pay for that additional service. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Shaw, Steffen, and Mayor Kaptain. Nays: None. There was discussion regarding the cost of the program expansion and other options to dispose of electronics. Councilmember Gavin made a motion, seconded by Councilmember Martinez, to add the service of curbside electronic waste removal for all residential customers. Upon a roll call vote: Yeas: Councilmembers Gavin, Lopez, Martinez, Shaw, Steffen, and Mayor Kaptain. Nays: Councilmembers Dixon and Powell. Consideration of Honorary Street Name Designation for the 200 Block of South Melrose Avenue to “Cpl. Alex Martinez Avenue” (Councilpersons Dixon and Powell) Anthony Ortiz stated his support of this application for the honorary street name and noted the reasons Cpl. Alex Martinez was deserving of this honor. Imer Ramirez, a childhood friend of Cpl. Martinez, stated why he was deserving of this honor and how he inspired those around him. Justin Mishler stated his support of the application to designate the 200 Block of South Melrose Avenue to “Cpl. Alex Martinez Avenue.” Alberto Lopez stated his support of the application to designate the 200 Block of South Melrose Avenue to “Cpl. Alex Martinez Avenue.” The Council thanked all of the service members present for their service to their country. They stated their support of the honorary street name application. Committee of the Whole June 26, 2019 Page 6 Councilmember Dixon stated his support of this initiative. He wrote the required letter of support and read that letter into the record: “This letter is in support of an honorary street renaming in the remembrance of Cpl. Alex Martinez, on the 200 Block of Melrose Ave. Elgin, IL. Alex was an Elgin resident who valiantly served his country and was killed while doing so. Alex attended and graduated from Gifford Elementary School, Abbott Middle School and Larkin High School. Soon after graduating from Larkin, he joined the US Marine Corps. Cpl. Martinez was assigned to 1st Combat Engineer Battalion. He was deployed twice to Helmand Providence, Afghanistan. On his first deployment he was awarded the Navy and Marine Corps Achievement Medal with a "V" for valor because of his heroic actions. Cpl. Martinez then was deployed back to Afghanistan in early 2012, in direct support of Operation Enduring Freedom. He was only in Afghanistan a few months before he was mortally wounded. After his death, Cpl. Martinez would receive a Purple Heart Citation for his service. CPL. Martinez is someone the City of Elgin should be extremely proud of to call an Elginite. It is a pleasure and an honor to support the street renaming in remembrance and gratitude to Cpl. Alex Martinez.” Councilmember Powell made a motion, seconded by Councilmember Dixon, to authorize the 200 block of S. Melrose Avenue with an honorary street name plaque to honor a combat marine. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Shaw, Steffen, and Mayor Kaptain. Nays: None. Announcements from Council None. Announcements from Staff Molly Center, Communications Manager, announced upcoming city events. Adjournment Councilmember Gavin made a motion, seconded by Councilmember Martinez, to adjourn and go into the Executive Session for the purpose of discussing the following matters. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Shaw, Steffen, and Mayor Kaptain. Nays: None. Committee of the Whole June 26, 2019 Page 7 Collective Bargaining Issues or Deliberations Concerning Salary Schedules for One or More Classes of Employees - Exempt Under Section 120/2(c)(2) of the Open Meetings Act The meeting adjourned at 9:46 p.m. s/ Kimberly Dewis July 10, 2019 Kimberly Dewis, City Clerk Date Approved