HomeMy WebLinkAboutk - June 12, 2019 COW COMMITTEE OF THE WHOLE MEETING June 12, 2019
The regular Committee of the Whole meeting was called to order by Mayor Kaptain at 6:00 p.m.
in the Council Chambers. Present: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Absent: None.
Approval of Minutes
Councilmember Dixon made a motion, seconded by Councilmember Steffen, to approve the minutes of the May 22, 2019, regular meeting. Upon a roll call vote: Yeas: Councilmembers
Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Steffen, and Mayor Kaptain. Nays:
None. Councilmember Shaw abstained.
Consideration of Spring Street and Park Street Single-Family Home Redevelopment Projects
Councilmember Gavin made a motion, seconded by Councilmember Dixon, to approve the Spring Street and Park Street Single-Family Home Redevelopment Projects in order to provide
opportunities for neighborhood improvement projects with the assistance of federal funding
sources through the transfer and redevelopment of vacant City-owned properties into owner-
occupied, single-family homes by combining several federal funding sources. Upon a roll call
vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Consortium Agreement with Kane County Office of Community
Reinvestment for the 2020-2022 HOME Investment Partnerships Program
Councilmember Shaw made a motion, seconded by Councilmember Dixon, to approve the
execution of the HOME Investment Partnerships Program Consortium agreement with the Kane
County Office of Community Reinvestment in order to provide for the utilization of federal
funds for projects targeted towards homeowner rehabilitation, homebuyer assistance and the development of affordable housing. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin,
Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Adoption of a Resolution to Approve the List of Selected Recipients to Participate in the 2019 Historic Architectural Rehabilitation Grant Program
There was discussion regarding what impacts the program has in the community and possible
funding sources in the future.
Committee of the Whole
June 12, 2019
Page 2
Councilmember Gavin made a motion, seconded by Councilmember Dixon, to approve three
recipients to participate in the 50/50 component and three recipients to participate in the 75/25 component of the Historic Architectural Rehabilitation Grant Program in the amount of $100,000
for exterior rehabilitation and restoration work to their residential properties. Upon a roll call
vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Steffen,
and Mayor Kaptain. Nays: Councilmember Shaw.
Consideration of Acceptance of Public Improvements within the Stonebrook Subdivision
Councilmember Shaw made a motion, seconded by Councilmember Steffen, to approve the
acceptance of the public improvements for ownership and maintenance in the Stonebrook Unit No. 1 subdivision in order to fulfill the City’s obligation to maintain reliable infrastructure for
serving businesses and residents. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin,
Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Engineering Services Agreement with Collins Engineers, Inc. to Provide Annual Inspection Services for the Kimball Street Dam 2019 – 2024
There was discussion regarding the frequency of the inspections and what impact removing a
dam would have on the water system.
Councilmember Shaw made a motion, seconded by Councilmember Martinez, to approve an
agreement with Collins Engineers, Inc. to provide the mandatory inspection services over the
next six years in the amount of $68,025 in order to maintain the City’s investment in the Fox
River and water treatment plant. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Engineering Services Agreement with Infrastructure Management
Services for Pavement Inventory and Rating Services
Councilmember Powell made a motion, seconded by Councilmember Gavin, to approve an
agreement with IMS Infrastructure Management Services to provide pavement inspection and
rating services in the amount of $129,990 which is necessary to establish a multi-year pavement
improvement plan. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Committee of the Whole
June 12, 2019
Page 3
Consideration of Agreement with Dewberry Engineers, Inc. for Architectural Services for
the City Hall Plaza Replacement
Councilmember Shaw made a motion, seconded by Councilmember Steffen, to approve a
contract with Dewberry Engineers, Inc. in the amount of $168,400 in order to restore the civic
center plaza to include handicap accessibility, railings, benches and landscaping in the area.
Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Professional Services Agreement for Asset Optics Implementation
Councilmember Gavin made a motion, seconded by Councilmember Shaw, to approve an agreement in order to deploy Asset Optics software for the Utilities department in the amount of
$85,625 to improve staff working environment, productivity and support. Upon a roll call vote:
Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen,
and Mayor Kaptain. Nays: None.
Consideration of Agreement with Mad Bombers Fireworks Productions for the 2019
Fourth of July Fireworks
There was discussion regarding the previous partnerships with Grand Victoria Casino with the 4th of July festivities and options for future concerts.
Councilmember Powell made a motion, seconded by Councilmember Steffen, to approve an
agreement with Mad Bombers Fireworks Productions in the amount not to exceed $40,000 in
order to continue to offer Fourth of July fireworks to the residents of Elgin. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw,
Steffen, and Mayor Kaptain. Nays: None.
Consideration of Initial Reimbursements of TIF Increment Pursuant to the Redevelopment and Financing Agreement with Gifford 300, LLC and Bluff City Materials, Inc. Relating to the Bluff City Quarry TIF District and Proposed Amendment to Redevelopment and
Financing Agreement to Remove Developer Notes
Councilmember Shaw made a motion, seconded by Councilmember Gavin, to approve the initial requests for issuance of TIF increment resulting in an initial payment to the developer Bluff City
Materials, Inc. in the amount of $369,375 from available TIF increment as required by the City's
redevelopment and financing agreement and amend the redevelopment and financing agreement
to remove references to developer notes. Upon a roll call vote: Yeas: Councilmembers Dixon,
Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Committee of the Whole
June 12, 2019
Page 4
Announcements from Council
Councilmember Gavin thanked everyone that participated in the Civil War Experience and thanked staff for making the event successful.
Mayor Kaptain attended a house blessing for a home that was rehabilitated by Habitat for
Humanity. He thanked all of the volunteers who helped complete this project.
Announcements from Staff
Molly Center, Communications Manager, announced upcoming city events.
Adjourn to the City Council Meeting
Councilmember Shaw made a motion, seconded by Councilmember Martinez, to adjourn and go
into the City Council meeting. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Steffen, and Mayor Kaptain. Nays: None.
Reconvene
Councilmember Shaw made a motion, seconded by Councilmember Powell, to reconvene the
Committee of the Whole meeting. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin,
Lopez, Martinez, Powell, Rauschenberger, Steffen, and Mayor Kaptain. Absent:
Councilmember Shaw.
Consideration of Waste Management, Inc. Five-Year Contract Renewal for Refuse,
Recyclables and Yard Waste Collection Services (No Cost to City—Direct Costs Passed to
Customers)
Aaron Neal, Public Works Superintendent, Molly Center, Communications Manager, and
Jennifer Phillips, 311 Citizen Services Manager, presented information regarding the proposed
five year contract renewal with Waste Management Inc. A copy of the presentation is on file in
the City Clerk’s office.
There was discussion regarding the proposed pricing including a one year rate freeze and
reduced pricing for low income seniors. Also discussed were sustainability programs, organics
collection, and an e-waste program and the costs associated with these programs.
Committee of the Whole
June 12, 2019
Page 5
Councilmember Powell made a motion, seconded by Councilmember Dixon, to direct Waste
Management to provide revised pricing options for 35 gallon containers to low income seniors
and cart options for the organics programs as part of the five year contract. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw,
Steffen, and Mayor Kaptain. Nays: None.
Adjournment
Councilmember Gavin made a motion, seconded by Councilmember Shaw, to adjourn the
meeting. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
The meeting adjourned at 11:01 p.m.
s/ Kimberly Dewis June 26, 2019
Kimberly Dewis, City Clerk Date Approved