HomeMy WebLinkAbouth - April 24, 2019 COW COMMITTEE OF THE WHOLE MEETING April 24, 2019
The regular Committee of the Whole meeting was called to order by Mayor Kaptain at 6:00 p.m.
in the Council Chambers. Present: Councilmembers Dixon, Gavin, Martinez, Powell (6:04 p.m.), Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Absent: None.
Approval of Minutes
Councilmember Shaw made a motion, seconded by Councilmember Steffen, to approve the minutes of the April 10, 2019, regular meeting. Upon a roll call vote: Yeas: Councilmembers
Dixon, Gavin, Martinez, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Agreement with Water Well Solutions for Deep Well 1A and 3A Repairs
A resolution was presented at the Council meeting for adoption by the City Council for the repair
Airlite Deep Wells 1A and 3A to ensure a sufficient source of water.
Consideration of Agreement with Layne for Deep Well 4A Repairs
A resolution was presented at the Council meeting for adoption by the City Council for the repair
Airlite Deep Well 4A to ensure a sufficient source of water.
Elgin Area Convention and Visitors Bureau Presentation
Krisilee Murphy, Executive Director of the Elgin Area Convention and Visitors Bureau, presented the bureau’s 2019-2020 marketing plan. They also highlighted the achievements from
2018. A copy of the presentation is on file in the City Clerk’s office. The marketing campaigns
for architecture, meetings, sports venues, weddings and relocation were outlined and discussed.
The State recommended formula for determining economic impact was also discussed.
Consideration of Purchase Agreement with Crown Corporate Housing for the Purchase of Faucet Mounted Filters and Cartridges
Councilmember Gavin made a motion, seconded by Councilmember Dixon, to award an agreement to Crown Corporate Housing in the amount not to exceed $39,978 to provide filters to
residents in areas where lead service lines are disturbed by City operations. Upon a roll call
vote: Yeas: Councilmembers Dixon, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen,
and Mayor Kaptain. Nays: None.
Committee of the Whole
April 24, 2019
Page 2
Consideration of Acceptance of the Conservation and Stormwater Management Plat within
the Traditions at Fitchie Creek Subdivision
Councilmember Shaw made a motion, seconded by Councilmember Gavin, to approve the
acceptance of the Conservation and Stormwater Management Plat of Easement and the Plat of
Easement Granting a City Easement within the Traditions at Fitchie Creek Subdivision in order
to fulfill the City’s obligation to maintain reliable infrastructure for serving businesses and
residents. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Metro West Council of Government Membership Renewal
There was discussion regarding the value added by the Metro West Council of Government
membership.
Councilmember Powell made a motion, seconded by Councilmember Dixon, to approve the
City’s annual membership renewal with the Metro West Council of Government in the amount of $30,000 in order to maintain membership with other far west suburban area municipalities
organized to advance regional issues through intergovernmental problem solving and
cooperation. Upon a roll call vote: Yeas: Councilmembers Dixon, Martinez, Powell,
Rauschenberger, Steffen, and Mayor Kaptain. Nays: Councilmembers Gavin and Shaw.
Consideration of Amendment No. 1 to the Agreement with Kelso-Burnett Co. for
Installation of Underground Fiber Optic Cable
Councilmember Dixon made a motion, seconded by Councilmember Steffen, to award Amendment No. 1 to Kelso-Burnett Co. to install underground fiber optic cable in the amount of
$26,610 in order to replace obsolete point to point MESH WIFI data links with underground
fiber optic cable at the Fulton Street parking garage. Upon a roll call vote: Yeas:
Councilmembers Dixon, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor
Kaptain. Nays: None.
Consideration of Engineering Services Amendment Agreement No. 1 with Baxter and
Woodman, Inc. for the Dundee Avenue and Summit Street Intersection Water Main Design
Councilmember Gavin made a motion, seconded by Councilmember Martinez, to approve the
Amendment Agreement No. 1 with Baxter and Woodman, Inc. to provide water main
replacement design engineering services to the existing design effort in an amount not to exceed
$30,410 within the Dundee Avenue/Summit Street intersection project. Upon a roll call vote:
Yeas: Councilmembers Dixon, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Committee of the Whole
April 24, 2019
Page 3
Consideration of Engineering Services Agreement with Engineering Enterprises, Inc. for
the Dundee Avenue Reconstruction Phase I Design Study
Councilmember Powell made a motion, seconded by Councilmember Martinez, to enter into an
agreement with Engineering Enterprises, Inc. to provide preliminary roadway design engineering
services in an amount not to exceed $238,055. Upon a roll call vote: Yeas: Councilmembers
Dixon, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays:
None.
Announcements from Council
Councilmember Martinez thanked the Public Works staff for their spring clean-up efforts.
Councilmember Powell congratulated the students that were honored and awarded scholarships
at the Club Guadalupano banquet.
Councilmember Gavin congratulated Greg Hulke, Public Works Superintendent, on achieving his MBA.
Announcements from Staff
Molly Center, Management Analyst in the City Manager’s Office, announced upcoming city
events.
Adjournment
Councilmember Gavin made a motion, seconded by Councilmember Martinez, to adjourn the
meeting. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Martinez, Powell,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
The meeting adjourned at 7:04 p.m.
s/ Kimberly Dewis May 8, 2019
Kimberly Dewis, City Clerk Date Approved