HomeMy WebLinkAbouta - January 9, 2019 COW COMMITTEE OF THE WHOLE MEETING January 9, 2019
The regular Committee of the Whole meeting was called to order by Mayor Kaptain at 6:00 p.m.
in the Council Chambers. Present: Councilmembers Dixon, Gavin, Martinez, Powell, Rauschenberger, Shaw, and Mayor Kaptain. Absent: Councilmember Steffen.
Approval of Minutes
Councilmember Gavin made a motion, seconded by Councilmember Shaw, to approve the minutes of the December 19, 2018, regular meeting. Upon a roll call vote: Yeas:
Councilmembers Dixon, Gavin, Martinez, Powell, Rauschenberger, Shaw, and Mayor Kaptain.
Nays: None.
Consideration of Amendment No. 2 to Engineering Services Agreement with Engineering Enterprises, Inc. for the 2018 Residential Resurfacing East Program
Councilmember Shaw made a motion, seconded by Councilmember Gavin, to enter into Amendment No. 2 with Engineering Enterprises, Inc. in the amount of $42,000 to provide design
and field inspection, design interpretation, contract administration and general coordination and
control of the day to day construction activities for the resurfacing of various residential streets
for the 2018 Residential Resurfacing (East) area. Upon a roll call vote: Yeas: Councilmembers
Dixon, Gavin, Martinez, Powell, Rauschenberger, Shaw, and Mayor Kaptain. Nays: None.
Consideration of Amendment No. 3 to Engineering Services Agreement with Baxter and
Woodman for 2019 National Pollution Discharge Elimination System Phase 2 Storm Water
Permit Compliance Project
There was discussion regarding the education requirements outlined in the agreement.
Councilmember Dixon made a motion, seconded by Councilmember Martinez, to approve
Amendment No. 3 with Baxter and Woodman in the amount of $87,700 to provide engineering services required to maintain compliance with the federally mandated National Pollution
Discharge Elimination System permit program. Upon a roll call vote: Yeas: Councilmembers
Dixon, Gavin, Martinez, Powell, Rauschenberger, Shaw, and Mayor Kaptain. Nays: None.
Committee of the Whole
January 9, 2019
Page 2
Consideration of Amendment No. 4 to Engineering Services Agreement with RK Johnson
and Associates, Inc. Engineers for Combined Sewer Overflow National Pollution Discharge
Elimination System Permit Compliance
Councilmember Powell made a motion, seconded by Councilmember Martinez, to approve
Amendment No. 4 with RK Johnson and Associates, Inc. in the amount of $105,000 to provide
engineering services to comply with the Illinois Environmental Protection Agency requirements
of the National Pollution Discharge Elimination System permit. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Martinez, Powell, Rauschenberger, Shaw, and Mayor Kaptain.
Nays: None.
Consideration of Amendment No. 5 to Engineering Services Agreement with Burns and McDonnell Engineering Company, Inc. for Phase 5 of the Lord Street Combined Sewer Separation
Councilmember Gavin made a motion, seconded by Councilmember Martinez, to amend the
current agreement with Burns and McDonnell to add engineering services in the amount of $399,271 for Phase 5 of the Lord Street Combined Sewer Separation. Upon a roll call vote:
Yeas: Councilmembers Dixon, Gavin, Martinez, Powell, Rauschenberger, Shaw, and Mayor
Kaptain. Nays: None.
Consideration of Appointment of Four Members to Elgin Area Convention and Visitors Bureau Board of Directors
Councilmember Gavin made a motion, seconded by Councilmember Shaw, to adopt a resolution
appointing four members to the board of directors pursuant to its purchase of service agreement with the City. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Martinez, Powell,
Rauschenberger, Shaw, and Mayor Kaptain. Nays: None.
Announcements from Council
Councilmember Gavin acknowledged National Law Enforcement Appreciation Day and thanked
the Elgin Police Department for their work.
Councilmember Shaw welcomed back Aaron Cosentino, Director of Neighborhood Services.
Announcements from Staff
Molly Center, Management Analyst in the City Manager’s Office, announced upcoming city events.
Committee of the Whole
January 9, 2019
Page 3
Adjournment
Councilmember Gavin made a motion, seconded by Councilmember Martinez, to adjourn and go into the Executive Session for the purpose of discussing the following matters. Upon a roll call
vote: Yeas: Councilmembers Dixon, Gavin, Martinez, Powell, Rauschenberger, Shaw, and
Mayor Kaptain. Nays: None.
Pending, Probable or Imminent Litigation Against, Affecting, or on Behalf of the Public Body Before a Court or Administrative Tribunal - Exempt Under Section
120/2(c)(11) of the Open Meetings Act
The meeting adjourned at 6:16 p.m.
s/ Kimberly Dewis January 23, 2019
Kimberly Dewis, City Clerk Date Approved