HomeMy WebLinkAboutx - December 19, 2018 COWCOMMITTEE OF THE WHOLE MEETING
December 19, 2018
The regular Committee of the Whole meeting was called to order by Mayor Kaptain at 6:00 p.m.
in the Council Chambers. Present: Councilmembers Dixon, Gavin, Martinez, Powell (6:03 p.m.)
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Absent: None.
Approval of Minutes
Councilmember Dixon made a motion, seconded by Councilmember Shaw, to approve the
minutes of the December 5, 2018, regular meeting. Upon a roll call vote: Yeas: Councilmembers
Dixon, Gavin, Martinez, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Councilmember Gavin made a motion, seconded by Councilmember Martinez, to approve the
minutes of the December 8, 2018, special meeting. Upon a roll call vote: Yeas: Councilmembers
Dixon, Gavin, Martinez, Powell, Rauschenberger, and Mayor Kaptain. Nays: None. Abstain:
Councilmembers Shaw and Steffen.
Consideration of Extension of Illinois Criminal Justice Information Authority Victims of
Crime Act Law Enforcement/Prosecution/CASA Victim Assistance Grant for Three Full -
Time Case Manager Positions through June 30, 2019
A resolution will be presented at the Council meeting for adoption. The extension of grant
funding would continue crime victim support services within the Elgin community until June 30,
2019.
Elgin Development Group Presentation
Mike Warren, Jaclyn Kator, Bob Mahn and Tony Lucenko, of the Elgin Development Group,
provided information regarding the 2018 accomplishments and the plans for 2019. They
highlighted the partnership activities, recent accomplishments and program elements. They
anticipated continued growth in the coming year with new industrial construction and outlot
retail developments. A copy of the presentation is on file in the City Clerk's office.
There was discussion regarding small business initiatives and workforce development
partnerships.
Committee of the Whole
December 19, 2018
Page 2
Police Department Presentation
Chief Lalley provided information on the department's visits to the London, Scotland and New
York City Police Departments. A copy of the presentation is on file in the City Clerk's office.
The intent of the site visits was to further developed tactics, training, and learn new techniques
on how they can adapt to new challenges. She outlined next steps such as expanding the CCSU
unit concept, additional training, and conducting an analysis of the department.
There was discussion regarding the use of force and perception of threat. Also discussed were
the differences in the response methods, tactics, and equipment.
Adiourn to the City Council Meeting
Councilmember Gavin made a motion, seconded by Councilmember Martinez, to adjourn and go
into the City Council meeting. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin,
Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Reconvene
Councilmember Dixon made a motion, seconded by Councilmember Steffen, to reconvene the
Committee of the Whole meeting. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin,
Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Lease Agreement with One Sense, LLC for ParkAware Smart Parking
Management Platform
There was discussion regarding the terms of the lease and how the sensor reacted to weather
conditions.
Councilmember Gavin made a motion, seconded by Councilmember Martinez, to authorize staff
to enter into a lease agreement with One Sense, LLC for ParkAware Smart Parking Management
Platform in the amount of $110,700 to pro -actively monitor downtown parking spaces to
enhance enforcement of parking restrictions. Upon a roll call vote: Yeas: Councilmembers
Dixon, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays:
None.
Committee of the Whole
December 19, 2018
Page 3
Consideration of Approval of Amendment Agreement No. 1 with Engineering Enterprises,
Inc. for supplemental Phase II Engineering Services on the Chicago Street Rehabilitation
Project
Councilmember Powell made a motion, seconded by Councilmember Martinez, to approve the
amendment to Agreement No. 1 with Engineering Enterprises, Inc. in the amount of $78,913 for
supplemental Phase II Engineering Services on the Chicago Street Rehabilitation Project. Upon
a roll call vote: Yeas: Councilmembers Dixon, Gavin, Martinez, Powell, Rauschenberger, Shaw,
Steffen, and Mayor Kaptain. Nays: None.
Consideration of Purchase of Service Agreement with the Elgin Area Historical Society for
Rehabilitating 302 West Chicago Street
Councilmember Gavin made a motion, seconded by Councilmember Powell, to approve an
agreement with the Elgin Area Historical Society for Rehabilitating 302 West Chicago Street.
Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Martinez, Powell, Rauschenberger,
Shaw, Steffen, and Mayor Kaptain. Nays: None.
Announcements from Council
Councilmember Rauschenberger wished everyone a Happy Holiday and a Happy New Year.
Mayor Kaptain wished everyone a Merry Christmas and Happy New Year.
Announcements from Staff
Molly Center, Management Analyst in the City Manager's Office, announced upcoming city
events.
Community Development Director Marc Mylott announced that the City's Comprehensive Plan
had recently received the Kane County Plan of the Year Award.
Adiournment
Councilmember Shaw made a motion, seconded by Councilmember Steffen, to adjourn the
meeting and go into the Executive Session for the purpose of discussing the following matters.
Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Martinez, Powell, Rauschenberger,
Shaw, Steffen, and Mayor Kaptain. Nays: None.
Committee of the Whole
December 19, 2018
Page 4
Establishment of Reserves or Settlement of Claims as Provided in the Local
Governmental and Governmental Employees Tort Immunity Act - Exempt
Under Section 120/2(c)(12) of the Open Meetings Act
The meeting adjourned at 8:29 p.m.
s/ Kimberly Dewis January 9, 2019
Kimberly Dewis, City Clerk Date Approved