HomeMy WebLinkAboutw - December 5, 2018 COWCOMMITTEE OF THE WHOLE MEETING
December 5, 2048
The regular Committee of the Whole meeting was called to order by Mayor Kaptain at 5:00 p.m.
in the Council Chambers. Present: Councilmembers Dixon, Gavin, Martinez, Powell,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Absent: None.
Approval of Minutes
Councilmember Dixon made a motion, seconded by Councilmember Martinez, to approve the
minutes of the November 28, 2018, regular meeting. Upon a roll call vote: Yeas:
Councilmembers Dixon, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor
Kaptain. Nays: None.
2019 Budget and Three -Year Financial Plan
City Manager Kozal outlined follow up budget items for discussion including the River Boat
Fund and the Central Area TIF Fund. Councilwoman Powell proposed using a portion of the
maintenance fund for the Fox River Country Day School property to fund the historical
rehabilitation grants. There was discussion regarding the projects that were proposed in 2019 for
maintenance at the Fox River Country Day School including roadway and roof repairs. Also
discussed was how TIF funds can be used and the restrictions for homes in the historic district.
Councilmember Powell made a motion, seconded by Councilmember Dixon, to move $100,000,
from the Riverboat Fund, earmarked for the maintenance fund for the Fox River Country Day
School property to fund historical rehabilitation grants outside the Central Area TIF. Upon a roll
call vote: Yeas: Councilmembers Dixon, Martinez and Powell. Nays: Councilmembers Gavin,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Motion failed.
There was discussion regarding the timeline for the Dundee Avenue intersection improvements.
Also discussed was the pavement rating process, the need for an engineering study, prioritizing
long term capital projects, and the issuance of bonds.
Councilmember Powell made a motion, seconded by Councilmember Shaw, to redirect $200,000
from the Central Area TIF Fund to conduct a phase one engineering study for Dundee Avenue.
Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Martinez, Powell, Rauschenberger,
Shaw, Steffen, and Mayor Kaptain. Nays: None.
Committee of the Whole
December 5, 2018
Page 2
Adiourn to the City Council Meeting
Councilmember Dixon made a motion, seconded by Councilmember Steffen, to adjourn and go
into the City Council meeting. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin,
Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Reconvene
Councilmember Dixon made a motion, seconded by Councilmember Steffen, to reconvene the
Committee of the Whole meeting. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin,
Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Engineering Service Agreements for the Review of Engineering
Submittals
Councilmember Steffen made a motion, seconded by Councilmember Shaw, to authorize staff to
enter into agreements with engineering consultant firms to assist in the review of civil
engineering site and subdivision plans for conformance with the City of Elgin Municipal Code,
the City of Elgin Engineering Standards and the adopted Kane County Storm Water Ordinance
with amendments. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Martinez,
Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Fire Protection Agreements with Illinois Tool Works, DSM Desotech and
St. Charles Properties
Councilmember Gavin made a motion, seconded by Councilmember Martinez, to approve fire
protection agreements with Illinois Tool Works, DSM Desotech, and St. Charles Properties with
a revenue of $67,598. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Martinez,
Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Contract with Advocate Sherman Hospital for Medical Examinations and
Other Related Medical Services
Councilmember Powell made a motion, seconded by Councilmember Steffen, to award a
contract to Advocate Sherman Hospital in the amount of $36,170 to ensure the health and safety
of fire department employees through medical examinations and other medical services. Upon a
roll call vote: Yeas: Councilmembers Dixon, Gavin, Martinez, Powell, Rauschenberger, Shaw,
Steffen, and Mayor Kaptain. Nays: None.
Committee of the Whole
December 5, 2018
Page 3
Consideration of Renewal Agreement with Box, Inc. for Cloud -Based Data Storage and
Document Management Platform
There was a discussion regarding the benefits of cloud solutions, the product's compatibility with
Salesforce, and other available options. Also discussed were the number of users and the amount
of storage used currently.
Councilmember Powell made a motion, seconded by Councilmember Shaw, to approve the
renewal agreement with Box, Inc. in the amount of $210,340 in order to maintain a cloud -based
data storage and document management solution that integrates with existing City cloud services
and desktop applications. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Martinez,
Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Proposed Ordinance Providing for the Continuation of Regulations for
the Abatement of Nuisance Activities in the Center City Business District, Public Parks and
Other Recreational Areas and Facilities within the City
There was discussion regarding the impact of the ordinance, the feedback from downtown
businesses, and if the ordinance is unconstitutional.
Councilmember Gavin made a motion, seconded by Councilmember Martinez, to approve
moving forward with the adoption of the proposed ordinance providing for the continuation of
regulations for the commission of nuisance activities within the city and related regulations.
Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Martinez, Powell, Rauschenberger,
Shaw, Steffen, and Mayor Kaptain. Nays: None.
Announcements from Council
No announcements.
Announcements from Staff
Molly Center, Management Analyst in the City Manager's Office, announced upcoming city
events.
Committee of the Whole
December 5, 2018
Page 4
Adiournment
Councilmember Shaw made a motion, seconded by Councilmember Martinez, to adjourn the
meeting. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Martinez, Powell,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
The meeting adjourned at 9:04 p.m.
s/ Kimberly Dewis December 18, 2018
Kimberly Dewis, City Clerk Date Approved