HomeMy WebLinkAboutu 1 - November 14, 2018 COW specialSPECIAL COMMITTEE OF THE WHOLE MEETING
November 14, 2018
The special Committee of the Whole meeting was called to order by Mayor Kaptain at 5:00 p.m.
in the City Council Chambers. Present: Councilmembers Dixon (5:10 p.m.), Gavin, Martinez,
Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Absent: None.
City Manager Kozal provided a brief overview of items to be discussed during the meeting.
There would be presentations on the General Fund, River Boat Fund and projects.
General Fund
Debra Nawrocki, Chief Financial Officer, presented projections for the 2018 General Fund and
2019 budget year. A copy of the presentation is on file in the City Clerk's office. The highlights
for 2018 included revenues exceeding budget and expenditures estimated to be under budgeted
levels. The three year financial plan for 2019-2021 included a flat general fund levy, no new or
increased taxes, the use of reserve funds and the addition of several positions. There was
discussion regarding the reserve fund level policy.
Environmental Remediation
Corporation Counsel Cogley, in his role as Chief Development Officer, presented information
regarding the status of the environmental remediation of various city owned properties on Grove
Avenue. A copy of the presentation is on file in the City Clerk's Office. Mr. Cogley provided
the history of the properties and the work that had been done to date. He outlined the proposal to
further remediate city owned properties on Gove Avenue. There was discussion regarding the
different levels of remediation, potential uses for the sites, and future maintenance of the
properties.
Police Department — Collaborative Crisis Services Unit (CCSU)
Police Chief Lalley presented information on the creation of a new unit, the Collaborative Crisis
Service Unit. A copy of the presentation is on file in the City Clerk's Office. In 2016 the
department started tracking calls for service related to individuals dealing with mental health
issues. The data showed that there has been an increase in the number of calls and the
department researched solutions used in other cities. This unit would provide case management,
public awareness, and partnerships with service providers. The proposed unit would initially
consist of one full time police officer and three part-time social workers. There was discussion
regarding the coordination with city departments and local agencies.
Special Committee of the Whole
November 14, 2018
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The Council held a recess from 6:50 p.m. — 7:00 p.m.
Information Technology — Staffing
Jeff Massey, Information Technology Director, provided information on the various
responsibilities of the Information Technology Department. The department handles
coordination of software acquisitions, in house development, network security, database
management, and the help desk. Mr. Massey proposed the creation of an additional IT Specialist
position with a focus on security management. There was discussion regarding the current
staffing level and the importance of network security.
River Boat
Debra Nawrocki, Chief Financial Officer, presented 2018 River Boat projections for
expenditures and revenues, the 2019 budget figures, and the 2019-2021 Financial Plan.
Ms. Nawrocki noted that the Riverboat Fund reserve will be exhausted by 2021. The projects
that would traditionally come from the Riverboat Fund such as street resurfacing, and historical
rehabilitation grants, will need to be moved to the General Fund or other funding sources.
Intersection Improvements — Dundee Avenue and Summit Street
City Engineer, Mike Pubentz, presented the proposed plans for the Dundee Avenue and Summit
Street intersection. A copy of the presentation is on file in the City Clerk's Office. Mr. Pubentz
outlined the existing intersection configuration, described the proposed design and the
anticipated project timeline. The proposed changes included lane widening, dedicated turn lanes,
and improved signal timing. If the project moved forward benefits would include increased
safety, reduced congestion, drainage improvements and ADA compliance. There was discussion
regarding right of way acquisitions, pedestrian traffic, and communication to stakeholders.
LED Street Light Conversion Program
Aaron Neal, Public Works Superintendent presented details on the LED streetlight conversion
program. He outlined the ComEd incentive program, the benefits of the fixtures, and the process
to inventory the streetlights in the city. Mr. Neal provided a timeline for the project should the
proposed budget be adopted. Rod Young, The Will Group, provided details about surrounding
communities that have similar streetlight projects and types of fixtures that have been used.
There was discussion regarding light pollution, the different types of fixtures, ongoing
maintenance costs, and the details of the ComEd incentive program.
Special Committee of the Whole
November 14, 2018
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Adiournment
Councilmember Shaw moved, seconded by Councilmember Gavin, to adjourn the meeting. Upon
a roll call vote: Yeas: Councilmembers Dixon, Gavin, Martinez, Powell, Rauschenberger,
Shaw, Steffen, and Mayor Kaptain. Nays: None.
The meeting adjourned at 9:10 p.m.
s/ Kimberly Dewis November 28, 2018
Kimberly Dewis, City Clerk Date Approved