HomeMy WebLinkAboutu - November 7, 2018 COWCOMMITTEE OF THE WHOLE MEETING
November 7, 2018
The regular Committee of the Whole meeting was called to order by Mayor Kaptain at 6:00 p.m.
in the Council Chambers. Present: Councilmembers Dixon, Gavin, Martinez, Powell,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Absent: None.
Approval of Minutes
Councilmember Gavin made a motion, seconded by Councilmember Martinez, to approve the
minutes of the October 24, 2018, regular meeting. Upon a roll call vote: Yeas: Councilmembers
Dixon, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays:
None.
Proposed 2019 Budget and Three -Year Financial Plan
City Manager Kozal provided an introduction to the proposed 2019 Budget and Three -Year
Financial Plan. It was noted that due the previous spending cuts and changes to revenue
diversification the proposed budget again includes a flat property tax levy.
There was a proposal for staffing increases including three part-time positions in the Police
Department to address social services and crisis intervention and a position in information
technology. Future budget discussions would include presentations on proposed projects such as
the Dundee and Summit intersection, site remediation on Grove Avenue, and the replacement of
streetlights to LED lights.
Consideration of Fire Sprinkler Assistance for Residential Conversions Grant at 19-21
Douglas Avenue
Councilmember Gavin made a motion, seconded by Councilmember Steffen, to approve the Fire
Sprinkler Assistance for Residential Conversion Grant Program award $27,891 for two, second -
floor apartments at 19-21 Douglas Avenue which encourages downtown property owners to
convert the upper stories of existing buildings into residential dwelling units. Upon a roll call
vote: Yeas: Councilmembers Dixon, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen,
and Mayor Kaptain. Nays: None.
Committee of the Whole
November 7, 2018
Page 2
Consideration of Change Order 1 and Final with F.H. Paschen for Police Facility Exterior
Cleaning and Painting
Councilmember Powell made a motion, seconded by Councilmember Dixon, to approve Change
Order 1 and final to the contract with F. H. Paschen in the amount of $47,094 for maintenance
and cleaning of the masonry on the exterior of the building and painting of all exterior steel
surfaces of the Police Facility. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin,
Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Resolution Establishing a Schedule of City Council Meetings for 2019
Councilmember Shaw made a motion, seconded by Councilmember Martinez, to establish a
schedule of City Council meetings for 2019 to comply with requirements of the Open Meetings
Act. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Martinez, Powell,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Announcements from Council
Councilmember Powell congratulated all of the candidates from the November 6th Election. She
also thanked all those who ran for office and those that voted.
Mayor Kaptain announced an event sponsored by the Elgin Triad being held on November 8,
2018, at the Centre honoring local veterans. He also announced the Veteran's Day service being
held on Sunday November 11, 2018, at 11:00 a.m. The event will commemorate the 100tn
anniversary of the end of World War I.
Announcements from Staff
Molly Center, Management Analyst in the City Manager's Office, announced upcoming city
events.
Adjournment
Councilmember Gavin made a motion, seconded by Councilmember Steffen, to adjourn and go
into the Executive Session for the purpose of discussing the following matters. Upon a roll call
vote: Yeas: Councilmembers Dixon, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen,
and Mayor Kaptain. Nays: None.
Selection of a Person to Fill a Public Office, Including a Vacancy in a Public
Office, When the Public Body is Given Power to Appoint Under Law or
Committee of the Whole
November 7, 2018
Page 3
Ordinance, or the Discipline, Performance or Removal of the Occupant of a
Public Office, When the Public Body is Given Power to Remove the Occupant
Under Law or Ordinance - Exempt Under Section 120/2(c)(3) of the Open
Meetings Act
Appointment, Employment, Compensation, Discipline, Performance or Dismissal
of Specific Employees of the Public Body - Exempt Under Section 120/2(c)(1) of
the Open Meetings Act
The meeting adjourned at 6:25 p.m.
s/ Kimberly Dewis November 28, 2018
Kimberly Dewis, City Clerk Date Approved