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HomeMy WebLinkAbouts - October 10, 2018 COWCOMMITTEE OF THE WHOLE MEETING October 10, 2018 The regular Committee of the Whole meeting was called to order by Mayor Kaptain at 6:10 p.m. in the Council Chambers. Present: Councilmembers Dixon, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Absent: None. Approval of Minutes Councilmember Gavin made a motion, seconded by Councilmember Dixon, to approve the minutes of the September 19, 2018, special meeting. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Councilmember Shaw made a motion, seconded by Councilmember Steffen, to approve the minutes of the September 26, 2018, regular meeting. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None Consideration of 2019 Health Insurance Program with Blue Cross Blue Shield of Illinois There was discussion regarding the cost, value of the benefit, and potentially revising the opt -out policy. Councilmember Gavin made a motion, seconded by Councilmember Martinez, to enter into a twelve month, fully -insured contract with Blue Cross Blue Shield of Illinois to provide health insurance for employees, retirees and their dependents in the amount of $10,874,260 for active employees and $1,618,000 for retired employees. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Consideration of Contract with Imaging Office Systems, Inc. to Convert Microfilm to Digital Imaging Councilmember Powell made a motion, seconded by Councilmember Steffen, to approve a contract with Imaging Office Systems, Inc. in the amount of $77,637 to convert all microfilm which currently stores police and booking reports, to digital media eliminating the need for an aging microfilm machine and it will allow multiple users access to the microfilm at the same time, increasing efficiencies. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Committee of the Whole October 10, 2018 Page 2 Consideration of Engineering Services Agreement with Burns and McDonnell Engineering Company, Inc. for the River Intake Improvements Proiect Councilmember Dixon made a motion, seconded by Councilmember Steffen, to award a contract to Burns and McDonnell Engineering Company, Inc. in the amount of $194,690 to provide engineering services in order to evaluate the current river intake at the Leo Nelson Riverside Water Treatment Plant and provide recommendations for future improvements. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Consideration of Agreement with O'Brien & Gere Engineers, Inc. for Environmental Remediation Services for 464 McBride Street and 520 McBride Street Councilmember Powell made a motion, seconded by Councilmember Steffen, to enter into the proposed agreement with O'Brien & Gere Engineers, Inc. in the amount of $1,044,305 to complete the environmental remediation of the City -owned properties at 464 McBride Street and 520 McBride Street in order to continue to process the property through the State of Illinois Site Remediation Program. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Persons Experiencing Homelessness in Elgin —Issue Overview and City -Coordinated Assistance Initiatives Chief of Police Ana Lalley presented information on persons experiencing homelessness and the police department's outreach efforts. A copy of the presentation is on file in the City Clerk's office. Chief Lalley provided information regarding the types and causes of homelessness. She then outlined current services including CAMPS, FUSE, and SOAR. There was discussion regarding access to identification, total number of residents experiencing homelessness, and the types of services that are needed. Betsy Benito, the Illinois Director of the Corporation for Supportive Housing (CSH), provided information on the CSH organization and its work in the community with local social service agencies and care providers. She provided the preliminary findings of the CSH's Frequent Utilizers of Services Engagement (FUSE) initiative report. She stated that assessments were conducted but no individuals were assessed. CSH would continue working with local agencies to determine the needs of the homeless and work to provide supportive housing. There was discussion regarding the demographics related to the homeless population and the data that the initial assessments provided. Committee of the Whole October 10, 2018 Page 3 YWCA Elgin Take 2 Creative Camp Presentation Julia McClendon, CEO of the YWCA, introduced Take 2 Creative Camp, a summer program for students. The program provided them a safe environment during the summer, a chance to meet their peers and an opportunity to learn new skills. The program focused on teaching teens how to use technology to explore their creativity and become confident in voicing their opinions on multiple platforms as well as develop skills to apply to their everyday life. The students created a video entitled, "To Whom It May Concern: Student Letters", and they shared the final product with the council. In the video each teen wrote a letter about what it feels like to be a student in the United States surrounded by school shootings. The students were asked what the city council could do to assist them and what they got out of participating in this program. Announcements from Council Councilmember Martinez congratulated Damon Duncan, from the Elgin Housing Authority, for his work in obtaining grant funds through the HUD -Veterans Affairs Supportive Housing Program. The program has awarded $114,125 to the Housing Authority of Elgin. Councilmember Martinez also commented on the Police Department's Breast Cancer awareness program. Councilmember Dixon expressed his condolences to the family of Elgin Sharks Coach Bob Pleticha. Announcements from Staff Molly Center, Management Analyst in the City Manager's Office, announced upcoming city events. Committee of the Whole October 10, 2018 Page 4 Adiournment Councilmember Steffen made a motion, seconded by Councilmember Dixon, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. The meeting adjourned at 7:51 p.m. s/ Kimberly Dewis October 24, 2018 Kimberly Dewis, City Clerk Date Approved