HomeMy WebLinkAboutm - July 11, 2018 COWCOMMITTEE OF THE WHOLE MEETING
July 11, 2048
The regular Committee of the Whole meeting was called to order by Mayor Kaptain at 6:00 p.m.
in the Council Chambers. Present: Councilmembers Dixon, Gavin, Martinez, Powell,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Absent: Councilmember Dunne.
Approval of Minutes
Councilmember Gavin made a motion, seconded by Councilmember Steffen, to approve the
minutes of the June 27, 2018, regular meeting. Upon a roll call vote: Yeas: Councilmembers
Dixon, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays:
None.
Consideration of Amendment Agreement No. 1 with Engineering Enterprises, Inc.
Construction Engineering Services for the 2018 Residential Resurfacing (East) Program
Councilmember Steffen made a motion, seconded by Councilmember Shaw, to enter into
Amendment Agreement No. 1 with Engineering Enterprises, in the amount of $131,291 to
provide field inspection, design interpretation, contract administration and general coordination
and control of the day to day construction activities for the resurfacing of various residential
streets for the 2018 Residential Resurfacing (East) area. Upon a roll call vote: Yeas:
Councilmembers Dixon, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor
Kaptain. Nays: None.
Consideration of Amendment Agreement No. 2 with HR Green for the 2018 Bridge
Rehabilitation Design Services
Councilmember Powell made a motion, seconded by Councilmember Martinez, to enter into an
amendment agreement with HR Green, Inc. in the amount of $10,850 to provide engineering
services necessary to design and develop bid documents for a construction contract to provide
maintenance and rehabilitation efforts for city -owned bridges and culverts. Upon a roll call vote:
Yeas: Councilmembers Dixon, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and
Mayor Kaptain. Nays: None.
Consideration of Proposed Ordinance to Implement the Provisions of the Recently Enacted
State of Illinois Small Wireless Facilities Deployment Act
There was discussion regarding the fee structure, revenue estimates and the number of permits
that could be issued.
Committee of the Whole
July 11, 2018
Page 2
Councilmember Steffen made a motion, seconded by Councilmember Dixon, to adopt
regulations provided for in the recently enacted State of Illinois Small Wireless Facilities
Deployment Act to regulate small wireless facilities. Upon a roll call vote: Yeas:
Councilmembers Dixon, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor
Kaptain. Nays: None.
Consideration of Purchase from SHI of Getac Tablet Personal Computers
Councilmember Dixon made a motion, seconded by Councilmember Martinez, to approve the
purchase of nineteen (19) computers from the Emergency Telephone System Fund from SHI in
the amount of $73,864 in order to improve the efficiency and effectiveness for fire department
members by replacing outdated electronic technology to be utilized during emergency responses.
Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Martinez, Powell, Rauschenberger,
Shaw, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Change Orders 1 and 2 to the Contract with Innovation Landscape, Inc.
for the 2017-18 Community Development Block Grant Park Proiects
There was discussion regarding the status of the changes at St. Francis Park.
Councilmember Powell made a motion, seconded by Councilmember Shaw, to approve Change
Orders 1 and 2 with Innovation Landscape, Inc. in the amount of $32,100 to complete the
renovations and upgrades to St. Francis, Kiwanis and Clifford-Owasco Parks. Upon a roll call
vote: Yeas: Councilmembers Dixon, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen,
and Mayor Kaptain. Nays: None.
Consideration of Amendment to the Municipal Code to Raise the Minimum Age to
Purchase Tobacco and Nicotine Products
Councilmember Shaw made a motion, seconded by Councilmember Gavin, to table the
amendment. Upon a roll call vote: Yeas: Councilmembers Gavin and Shaw. Nays: Dixon,
Dunne, Martinez, Powell, Rauschenberger, Steffen, and Mayor Kaptain.
Motion failed.
Committee of the Whole
July 11, 2018
Page 3
There was discussion regarding the pending state legislation, the public costs of tobacco usage,
and the increased usage of vaping nicotine products.
Councilmember Powell made a motion, seconded by Councilmember Martinez, to approve
amendments in Chapter 6.72 of the Elgin Municipal Code to raise the minimum age for
individuals to buy tobacco and nicotine products in Elgin to 21 from 18. Upon a roll call vote:
Yeas: Councilmembers Dixon, Gavin, Martinez, Powell, Rauschenberger, Steffen, and Mayor
Kaptain. Nays: Councilmember Shaw.
Consideration of Intergovernmental Agreement with Fox River Water Reclamation
District for Gravity Sewer Re -placement to Pump Station 31
Councilmember Powell made a motion, seconded by Councilmember Martinez, to approve
funding for the agreement with Fox River Water Reclamation District in the amount of $380,080
in order to replace aging sewer infrastructure pipe in coordination with Fox River Water
Reclamation District's improvement of Pump Station 31. Upon a roll call vote: Yeas:
Councilmembers Dixon, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor
Kaptain. Nays: None.
Announcements from Council
Mayor Kaptain noted the passing of Myra Becker.
Councilmember Steffen announced the upcoming Dennis Jurs Bike Race being held on July 22,
2018. He noted that they were still in need of volunteers for this event. He also reminded
residents of the upcoming Kiwanis BBQ being held on August 18, 2018.
Councilmember Rauschenberger thanked the Laird family for opening up their parking lot to
those that were attending the 4th of July fireworks.
Councilmember Powell thanked staff involved in making the 4`' of July events a success.
Announcements from Staff
Molly Center, Management Analyst in the City Manager's Office, announced upcoming city
events.
Committee of the Whole
July 11, 2018
Page 4
Adiournment
Councilmember Gavin made a motion, seconded by Councilmember Shaw, to adjourn the
meeting. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Martinez, Powell,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
The meeting adjourned at 6:41 p.m.
s/ Kimberly Dewis July 25, 2018
Kimberly Dewis, City Clerk Date Approved