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Home My WebLink Aboutl - June 27, 2018 COWCOMMITTEE OF THE WHOLE MEETING June 27, 2048 The regular Committee of the Whole meeting was called to order by Mayor Kaptain at 6:00 p.m. in the Heritage Ballroom in the Centre of Elgin. Present: Councilmembers Dixon, Dunne, Gavin, Martinez, Powell (arrived at 6:05 p.m.), Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Absent: None. Approval of Minutes Councilmember Gavin made a motion, seconded by Councilmember Steffen, to approve the minutes of the June 6, 2018, special meeting. Upon a roll call vote: Yeas: Councilmembers Dixon, Dunne, Gavin, Martinez, Rauschenberger, and Shaw. Nays: None. Councilmember Steffen and Mayor Kaptain abstained. Councilmember Shaw made a motion, seconded by Councilmember Martinez, to approve the minutes of the June 13, 2018, regular meeting. Upon a roll call vote: Yeas: Councilmembers Dixon, Dunne, Gavin, Martinez, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Consideration of Renewal of a Property Insurance Program for the Period July 1, 2018 through June 30, 2019 A resolution will be presented at the Council meeting for adoption by the City Council. 2018 Code Update Neighborhood Services Director Colby Basham provided information on property maintenance code compliance initiatives and rental residential property license program activity. A copy of the presentation is on file in the City Clerk's office. Mr. Basham's recommendations included increasing the annual fee for rental property licenses, changes to the inspector's districts and continued community education. There was discussion regarding the proposed changes to the three year rental license, the proposed fee increase, and the number of inspectors. Adiourn to the City Council Meeting Councilmember Dunne made a motion, seconded by Councilmember Gavin, to adjourn and go into the City Council meeting. Upon a roll call vote: Yeas: Councilmembers Dixon, Dunne, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Committee of the Whole June 27, 2018 Page 2 Reconvene Councilmember Dixon made a motion, seconded by Councilmember Martinez, to reconvene the Committee of the Whole meeting. Upon a roll call vote: Yeas: Councilmembers Dixon, Dunne, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. 2048 Code Update — Discussion Continued The council continued their discussion regarding the proposed changes and the data presented on current practices. Topics discussed included the use of the nuisance ordinance, the inspector's districts, the proposed fee increase and changes to the three year rental license. Consideration of Contract with B & F Construction Code Services, Inc. to Administer and Enforce the Vacant Residential Buildings Ordinance Councilmember Dunne made a motion, seconded by Councilmember Powell, to approve an agreement with B & F Construction Code Services, Inc. to identify, register, inspect and monitor vacant residential buildings to minimize the likelihood that such buildings become a burden to neighboring properties and the City. Upon a roll call vote: Yeas: Councilmembers Dixon, Dunne, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Consideration of Contract with BTE Video for TV Production Programming and Video Services Councilmember Dunne made a motion, seconded by Councilmember Martinez, to approve a thirteen -month agreement with BTE Video Inc. for July 2018 — July 2019 Programming in the amount of $45,267 in order to continue to provide informative television programming that highlights City services and events. Upon a roll call vote: Yeas: Councilmembers Dixon, Dunne, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Consideration of Agreement with O'Brien & Gere Engineers, Inc. for Environmental Remediation Design and Bidding Services for 464 McBride Street and 520 McBride Street Councilmember Gavin made a motion, seconded by Councilmember Martinez, to enter an agreement with O'Brien & Gere Engineers, Inc. in the amount of $19,000 for environmental remediation design and bidding services for the City owned properties at 464 McBride Street and 520 McBride Street in order to continue to process the properties through the state's Site Remediation Program. Upon a roll call vote: Yeas: Councilmembers Dixon, Dunne, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Committee of the Whole June 27, 2018 Page 3 Consideration of Amendment to Section 11.40.095 of the Elgin Municipal Code, Entitled "Vehicle Seizure and Impoundment" There was discussion regarding the fee changes, the reasons a car would be impounded and upcoming Request for Proposal (RFP) for the towing contract. Councilmember Dixon made a motion, seconded by Councilmember Gavin, to approve the amended ordinance, section 11.40.095 of the Elgin Municipal Code, entitled "Vehicle Seizure and Impoundment" to reduce the impact that the administrative impound fees have on the community by reducing the fees on minor offenses. Upon a roll call vote: Yeas: Councilmembers Dixon, Dunne, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Consideration of Purchase of Axon Enterprises, Inc. Taser Conducted Electrical Weapons There was discussion regarding the training officers receive, the department policies regarding the use of tasers and the accuracy of the taser electrical weapon. Councilmember Martinez made a motion, seconded by Councilmember Steffen, to approve the purchase 109 Axon Taser X2 Taser Conducted Electrical Weapons for Elgin police officers, as well as the associated equipment related to their use, in the amount of $160,645 in order to equip all officers with Taser Conducted Electrical Weapons and replace current weapons that are at end of life. Upon a roll call vote: Yeas: Councilmembers Dixon, Dunne, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Announcements from Council Councilmember Martinez announced the American Legion at 820 Liberty Street would be hosting a Steak Fry on July 4th. She also wished Public Works Superintendent Aaron Neal a happy birthday. Councilmember Dunne announced that he would be accepting a promotion at FEMA and he would be stepping down from the council in August. He thanked residents and staff for their support. Councilmember Steffen reminded residents about the upcoming Dennis Jurs Memorial Bike Race being held on July 22" d. He noted they were still in need of volunteers for the event. He also announced the upcoming Kiwanis BBQ being held on August 18th from 4:00 p.m. to 7:00 p.m. in the Sherman Hospital parking lot. Committee of the Whole June 27, 2018 Page 4 Councilmember Powell wished Public Works Superintendent Aaron Neal a happy birthday. She also noted the Families Belong Together rally being held June 30, 2018, from 11:00 a.m. - 1:00 p.m. at Kimball Street and Grove Avenue. Mayor Kaptain congratulated Councilmember Dunne on his promotion and wished him well in the future. Announcements from Staff Molly Center, Management Analyst in the City Manager's Office, announced upcoming city events. Adiournment Councilmember Gavin made a motion, seconded by Councilmember Martinez, to adjourn and go into the Executive Session for the purpose of discussing the following matters. Upon a roll call vote: Yeas: Councilmembers Dixon, Dunne, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Establishment of Reserves or Settlement of Claims as Provided in the Local Governmental and Governmental Employees Tort Immunity Act - Exempt Under Section 120/2(c)(12) of the Open Meetings Act Purchase or Lease of Real Property for the Use of the Public Body - Exempt Under Section 120/2(c)(5) of the Open Meetings Act Selection of a Person to Fill a Public Office, Including a Vacancy in a Public Office, When the Public Body is Given Power to Appoint Under Law or Ordinance, or the Discipline, Performance or Removal of the Occupant of a Public Office, When the Public Body is Given Power to Remove the Occupant Under Law or Ordinance - Exempt Under Section 120/2(c)(3) of the Open Meetings Act The meeting adjourned at 9:10 p.m. s/ Kimberly Dewis July 11, 2018 Kimberly Dewis, City Clerk Date Approved