HomeMy WebLinkAboutk2 - June 13, 2018 COW COMMITTEE OF THE WHOLE MEETING June 13, 2018
The regular Committee of the Whole meeting was called to order by Mayor Kaptain at 6:00 p.m.
in the Council Chambers. Present: Councilmembers Dixon, Dunne (attended electronically),
Gavin, Martinez, Powell (arrived at 6:10 p.m.), Rauschenberger, Shaw, Steffen, and Mayor
Kaptain. Absent: None.
Approval of Minutes
Councilmember Shaw made a motion, seconded by Councilmember Martinez, to approve the
minutes of the May 23, 2018, regular meeting. Upon a roll call vote: Yeas: Councilmembers
Dixon, Dunne (no response), Gavin, Martinez, Rauschenberger, Shaw, Steffen, and Mayor
Kaptain. Nays: None.
Sikich LLC Audit Presentation
Jim Savio, Partner of Sikich, LLP provided an overview of the 2017 Consolidated Annual
Financial Report (CAFR). There was discussion regarding the pension funds and reserve
funding levels.
2018 Capital Investment Plan Presentation
Mike Pubentz, Senior Engineer, and Molly Center, Communications Specialist, previewed the
2018 capital projects including street resurfacing, bridge rehabilitation, utility projects and the
communications to residents regarding the projects. A copy of the presentation is on file in the
City Clerk’s office.
There was a discussion regarding the status of certain projects, such as Upper Wellington and
Chicago Street, and the techniques used for sewer lining.
Consideration of Adoption of a Resolution to Approve One Recipient for the 2018
Residential Conversion Grant Program
Councilmember Gavin made a motion, seconded by Councilmember Dixon, to approve 321 E.
Chicago Street as the recipient of the 2018 Residential Conversion Grant Program in the amount
of $28,000 which grants the owner of a lawful nonconforming, multiple-unit residential property
to return the property to a conforming status. Upon a roll call vote: Yeas: Councilmembers
Dixon, Dunne, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain.
Nays: None.
Committee of the Whole
June 13, 2018
Page 2
Consideration of Amendment No. 2 to Engineering Services Agreement with Strand
Associates, Inc. for Various Utility Department Projects
Councilmember Shaw made a motion, seconded by Councilmember Steffen, to approve
Amendment No. 2 to the agreement with Strand Associates, Inc. in the amount of $50,100 for
engineering services to continue the multi-year agreement to assist the city in a variety of
projects to maintain and improve the city’s water treatment facilities and utility infrastructure.
Upon a roll call vote: Yeas: Councilmembers Dixon, Dunne, Gavin, Martinez, Powell,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Amendment Agreement No. 3 with Engineering Enterprises, Inc. for
Construction Engineering Services Regarding the Bowes Road Interceptor Sewer Trunk 20
– Phase 2 Gravity Extension
Councilmember Steffen made a motion, seconded by Councilmember Gavin, to enter into an
agreement with Engineering Enterprises, Inc. in an amount not to exceed $113,002 to provide for
the construction phase engineering services required to act as the city’s representative in the
management of the Bowes Road Interceptor Sewer Trunk 20 – Phase 2 Gravity Extension
construction project. Upon a roll call vote: Yeas: Councilmembers Dixon, Dunne, Gavin,
Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Discussion of Police Chief Selection Process (Councilwoman Powell and Councilman
Dunne)
Councilwoman Powell and Councilman Dunne provided remarks regarding the reasons they
requested a public discussion on the selection process for the next chief of police. There was a
discussion on the benefits of promoting from within and the benefits of conducting an external
search.
Announcements from Council
Councilmember Gavin thanked those involved in the Civil War reenactment event.
Announcements from Staff
Molly Center, Management Analyst in the City Manager’s Office, announced upcoming city
events.
Committee of the Whole
June 13, 2018
Page 3
Adjournment
Councilmember Gavin made a motion, seconded by Councilmember Martinez, to adjourn. Upon
a roll call vote: Yeas: Councilmembers Dixon, Dunne, Gavin, Martinez, Powell,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
The meeting adjourned at 7:25 p.m.
s/ Kimberly Dewis June 27, 2018
Kimberly Dewis, City Clerk Date Approved