HomeMy WebLinkAbouth - April 25, 2018 COW COMMITTEE OF THE WHOLE MEETING April 25, 2018
The regular Committee of the Whole meeting was called to order by Mayor Kaptain at 6:00 p.m.
in the Council Chambers. Present: Councilmembers Dixon, Dunne, Gavin, Martinez, Powell,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Absent: None.
Approval of Minutes
Councilmember Gavin made a motion, seconded by Councilmember Steffen, to approve the
minutes of the April 11, 2018, regular meeting. Upon a roll call vote: Yeas: Councilmembers
Dixon, Dunne, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain.
Nays: None.
Consideration of Engineering Services Agreement with Engineering Enterprises, Inc. for a
Lead Service Line Replacement Program Implementation Plan
City Manager Kozal presented information regarding how lead service line replacements had
been handled in the past. He outlined proposed state legislation that may impact how the city
can handle the replacements in the future. Due to the legislative uncertainty, several projects
would be put on hold to assess potential impacts and costs of the proposed changes. The
agreement with Engineering Enterprise, Inc. would provide information about best practices that
would assist in making decisions regarding the lead service line replacement program.
There was discussion regarding the number of properties with the lead service lines and the cost
estimates of replacement. Also discussed, were the projects being put on hold and the impacts
of the change to the timelines.
Councilmember Gavin made a motion, seconded by Councilmember Dixon, to approve an
agreement with Engineering Enterprises, Inc., in the amount of $48,392 to provide engineering
services to ensure that the City provides safe water to all constituents. Upon a roll call vote:
Yeas: Councilmembers Dixon, Dunne, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen,
and Mayor Kaptain. Nays: None.
Consideration of Engineering Services Agreement with Engineering Enterprises, Inc. for
the 2018 Residential Resurfacing (East) Program
There was a discussion regarding the areas that would be resurfaced, the timeline for the projects
and the associated costs.
Committee of the Whole
April 25, 2018
Page 2
Councilmember Steffen made a motion, seconded by Councilmember Martinez, to approve an
agreement with Engineering Enterprises, Inc. in an amount not to exceed $64,400 to analyze,
design and prepare construction documents for the resurfacing of various residential streets for
the 2018 Residential Resurfacing (East) area, which is generally located between McBride Street
and Dundee Avenue and Kimball Street and Lincoln Avenue. Upon a roll call vote: Yeas:
Councilmembers Dixon, Dunne, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and
Mayor Kaptain. Nays: None.
Consideration of Engineering Services Agreement with HR Green, Inc. for the 2018 – 2021
Bridge Inspection Program
Councilmember Gavin made a motion, seconded by Councilmember Dunne, to approve an
agreement with HR Green, Inc. to provide mandatory inspection services over the next four years
in an amount not to exceed $125,539 to insure quality infrastructure and maintain the City’s
investment in the highway bridges. Upon a roll call vote: Yeas: Councilmembers Dixon, Dunne,
Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Consideration of License Agreement with Cook’s Ice Cream LLC to Vend Ice Cream at
Festival Park
Councilmember Powell made a motion, seconded by Councilmember Martinez, to approve the
license agreement with Cook’s Ice Cream LLC to vend ice cream and other food products at
Festival Park to provide additional amenities for visitors. Upon a roll call vote: Yeas:
Councilmembers Dixon, Dunne, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and
Mayor Kaptain. Nays: None.
Consideration of Intergovernmental Agreement to Transfer Certain Real Property to
Hanover Township
Councilmember Dunne made a motion, seconded by Councilmember Gavin, to approve the
intergovernmental agreement to transfer certain property to Hanover Township to utilize in
conjunction with adjoining township properties for recreational and other public purposes. Upon
a roll call vote: Yeas: Councilmembers Dixon, Dunne, Gavin, Martinez, Powell,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Metro West Council of Government Membership Renewal
There was discussion regarding concerns about communications from the group and the cost of
annual membership.
Committee of the Whole
April 25, 2018
Page 3
Councilmember Dixon made a motion, seconded by Councilmember Dunne, to approve the
city’s annual membership renewal with the Metro West Council of Government in the amount of
$30,000 in order to maintain membership with a council of governments comprised of far west
suburban area municipalities organized to advance regional issues through intergovernmental
problem solving and cooperation. Upon a roll call vote: Yeas: Councilmembers Dixon, Dunne,
Martinez, Powell, Rauschenberger, Steffen, and Mayor Kaptain. Nays: Councilmembers Gavin
and Shaw.
Discussion of Tobacco 21 Initiative (Mayor Kaptain)
Mayor Kaptain provided the background on the topic and noted that the Board of Health had
researched the surrounding communities’ policies on raising the legal age to purchase tobacco
products. There was discussion regarding current regulations and proposed legislation at the
state level.
Councilmember Steffen made a motion, seconded by Councilmember Martinez, directed staff to
research other legislation focused on raising the minimum age for tobacco and nicotine sales
from 18 to 21. Upon a roll call vote: Yeas: Councilmembers Dixon, Dunne, Gavin, Martinez,
Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Discussion of Citizen Police Review Commission (Councilwoman Powell, Councilman
Dixon)
Councilmember Powell stated there is an opportunity to review policy and procedures at the
Police Department. She asked staff to research best practices, and to research what works in
other communities. She wanted options from the staff and not a recommended course of action.
Police Chief Swoboda outlined the current processes that are in place. He noted there is a citizen
advisory board in place that provided assistance with the body camera policy and made
suggestions to improve the complaint filing process. There was a discussion regarding the
process to file a complaint, the number and type of complaints that have been filed and recent
changes to improve the process. There were concerns regarding potentially delegating to a
citizens group an issue some felt should be addressed by the city council.
Councilmember Powell made a motion, seconded by Councilmember Dixon, to direct staff to
research and provide options to the Council at a later date for a citizen commission that would
advise the chief of police, mayor and city council on matters concerning police conduct and
community relations. Upon a roll call vote: Yeas: Councilmembers Dixon, Dunne, Martinez,
Powell, Rauschenberger, Steffen, and Mayor Kaptain. Nays: Councilmembers Gavin and Shaw.
Committee of the Whole
April 25, 2018
Page 4
Announcements from Council
Mayor Kaptain provided statistics from Waste Management regarding the recycling efforts and
the reduction in solid waste.
Councilmember Martinez thanked Public Works Superintendents, Aaron Neal and Greg Hulke,
and their staff for their efforts in cleaning up various right of way areas throughout the city.
Councilmember Dunne provided resources to residents about what can be recycled in the city.
Announcements from Staff
Deputy Police Chief Wolf announced designated locations within the city to conduct online
transactions. The locations were both in the police department lobby and designated loading
zones.
Molly Center, Management Analyst in the City Manager’s Office, announced upcoming city
events.
Adjournment
Councilmember Dunne made a motion, seconded by Councilmember Martinez, to adjourn the
meeting. Upon a roll call vote: Yeas: Councilmembers Dixon, Dunne, Gavin, Martinez, Powell,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
The meeting adjourned at 7:35 p.m.
s/ Kimberly Dewis May 9, 2018
Kimberly Dewis, City Clerk Date Approved