HomeMy WebLinkAboutg - April 11, 2018 COW COMMITTEE OF THE WHOLE MEETING April 11, 2018
The regular Committee of the Whole meeting was called to order by Mayor Kaptain at 6:00 p.m.
in the Council Chambers. Present: Councilmembers Dixon, Dunne, Gavin, Martinez, Powell,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Absent: None.
Approval of Minutes
Councilmember Shaw made a motion, seconded by Councilmember Steffen, to approve the
minutes of the March 21, 2018, regular meeting. Upon a roll call vote: Yeas: Councilmembers
Dixon, Dunne, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain.
Nays: None.
Consideration of Acceptance of Illinois Department of Transportation Distracted Driving /
Occupant Protection Grant
A resolution will be presented at the City Council meeting. The grant with the Illinois
Department of Transportation continues to provide safer roadways through discouraging
distracted driving and maintaining occupant protection enforcement.
Elgin Development Group Presentation
The Elgin Development Group presented their programs for business retention, outreach,
assistance and advocacy, Enhancing Elgin and business attraction activity. The presentation
included information about the Open Elgin event, a free self-guided tour of architecturally
significant buildings in the community.
There was discussion regarding business retention surveys, retail vacancy rates, and
unemployment rates. Also discussed was workforce development, an upcoming career expo,
and the Alignment Collaboration for Education. A request was made to have the Alignment
Collaboration for Education make a presentation to the council at a future meeting.
Consideration of Amendments to the 2017 Budget Consistent with the Illinois Municipal
Budget Law
Councilmember Gavin made a motion, seconded by Councilmember Martinez, to move forward
with adopting the proposed budget amendments to reflect actual financial activity undertaken
within the 2017 Budget. Upon a roll call vote: Yeas: Councilmembers Dixon, Dunne, Gavin,
Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Committee of the Whole
April 11, 2018
Page 2
Consideration of Service Agreement with Integrity School of Dance, Inc.
Councilmember Steffen made a motion, seconded by Councilmember Powell, to approve the
service agreement with Integrity School of Dance, Inc. for an amount not to exceed $32,289 to
provide high quality dance classes for Elgin residents at The Centre. Upon a roll call vote:
Yeas: Councilmembers Dixon, Dunne, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen,
and Mayor Kaptain. Nays: None.
Consideration of Service Agreement with Midwest Academy of TaeKwon-Do
Councilmember Dunne made a motion, seconded by Councilmember Steffen, to approve the
service agreement with Midwest Academy of TaeKwon-Do to provide instruction at The Centre,
not to exceed the amount of $22,000. Upon a roll call vote: Yeas: Councilmembers Dixon,
Dunne, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays:
None.
Consideration of Agreement with Smith Ecological Systems for New Lime Feeder and
Controller at the Leo Nelson Riverside Water Treatment Plant
Councilmember Powell made a motion, seconded by Councilmember Martinez, to award a
contract to Smith Ecological Systems for the purchase of a lime feeder and controller in the
amount of $44,445 to replace aging equipment to ensure the ability to continue to properly treat
the City’s water supply. Upon a roll call vote: Yeas: Councilmembers Dixon, Dunne, Gavin,
Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Agreement with Elgin Sheet Metal Company for Installation of a New
Lime Trough System at the Leo Nelson Riverside Water Treatment Plant
Councilmember Gavin made a motion, seconded by Councilmember Steffen, to award a contract
to Elgin Sheet Metal Company in the amount of $70,775 for the purchase and installation of a
new lime trough system to replace aging equipment to ensure the ability to continue to properly
treat the City’s water supply. Upon a roll call vote: Yeas: Councilmembers Dixon, Dunne,
Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Engineering Services Agreement with KLM Engineering, Inc. for the Alft
Lane Water Tower Painting Project
There was discussion regarding the life span of a water tower and if drones are utilized to
perform inspections.
Committee of the Whole
April 11, 2018
Page 3
Councilmember Powell made a motion, seconded by Councilmember Steffen, to award a
contract to KLM Engineering, Inc. for engineering services in the amount of $136,075 in order to
provide inspection, professional engineering design and construction observation for the
rehabilitation of the Alft Lane water tower. Upon a roll call vote: Yeas: Councilmembers Dixon,
Dunne, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays:
None.
Consideration of Funding of the Fox River Study Group
There was discussion regarding the status of the study group and how the information would be
used in future development and long term planning.
Councilmember Dunne made a motion, seconded by Councilmember Steffen, to approve funding
for the Fox River Study Group in the amount of $25,000 for on-going support for the
implementation and maintenance of the watershed model as a management and planning tool for
the region. Upon a roll call vote: Yeas: Councilmembers Dixon, Dunne, Gavin, Martinez,
Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Intergovernmental Agreement with Fox River Water Reclamation
District for Gravity Sewer Replacement to FRWRD Pump Station 31
Councilmember Gavin made a motion, seconded by Councilmember Steffen, to approve the
intergovernmental agreement with Fox River Water Reclamation District (FRWRD) for the
gravity sewer replacement to FRWRD Pump Station 31 which will allow for the sewer line
extending south of lower Wellington Avenue from the Bluff City Combined Sewer Basin to the
FRWRD Pump Station 31. Upon a roll call vote: Yeas: Councilmembers Dixon, Dunne, Gavin,
Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Announcements from Council
Councilmember Shaw thanked volunteers, including Mayor Kaptain, for assisting at the 4-H
regional robotics showcase.
Councilmember Steffen invited residents to watch a rugby game at Jack Cook Park as Elgin’s
team would be taking on the team from Naperville.
Announcements from Staff
Molly Center, Management Analyst in the City Manager’s Office, announced upcoming city
events.
Committee of the Whole
April 11, 2018
Page 4
Adjournment
Councilmember Shaw made a motion, seconded by Councilmember Dunne, to adjourn the
meeting. Upon a roll call vote: Yeas: Councilmembers Dixon, Dunne, Gavin, Martinez, Powell,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
The meeting adjourned at 7:00 p.m.
s/ Kimberly Dewis April 25, 2018
Kimberly Dewis, City Clerk Date Approved