HomeMy WebLinkAboute - March 7, 2018 COW COMMITTEE OF THE WHOLE MEETING March 7, 2018
The regular Committee of the Whole meeting was called to order by Mayor Kaptain at 6:00 p.m.
in the Council Chambers. Present: Councilmembers Dixon, Dunne, Gavin, Martinez, Powell,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Absent: None.
Approval of Minutes
Councilmember Shaw made a motion, seconded by Councilmember Martinez, to approve the
minutes of the February 28, 2018, regular meeting. Upon a roll call vote: Yeas: Councilmembers
Dixon, Dunne, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain.
Nays: None.
Consideration of Adoption of the 2018 Official Zoning Map
Councilmember Gavin made a motion, seconded by Councilmember Steffen, to move forward
with the annual adoption and publication of an official zoning map for the City to meet the
requirement of the State Statute. Upon a roll call vote: Yeas: Councilmembers Dixon, Dunne,
Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Maintenance Agreement with Motorola Solutions, Inc. to Support Intrado
911, Non-Emergency Phone Systems and Command Central Aware Services
Councilmember Dixon made a motion, seconded by Councilmember Shaw, to authorize the
agreement with Motorola Solutions Inc. in the amount of $132,549 for the Intrado 911,
nonemergency phone systems and Command Central Aware services in order to provide
continued support for the Elgin emergency communications and backup dispatch center’s
emergency 911, non-emergency phone systems and Command Central Aware service. Upon a
roll call vote: Yeas: Councilmembers Dixon, Dunne, Gavin, Martinez, Powell, Rauschenberger,
Shaw, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Contract with Konica Minolta Business Solutions for Eight Digital
Copiers
Councilmember Dixon made a motion, seconded by Councilmember Shaw, to approve a contract
with Konica Minolta Business Solutions in the amount of $62,602 for the lease of six black-and-
white copiers and two color-multifunctional copiers in order to expedite services, increase
efficiencies, and provide devices which are an essential component of the City’s efforts to create
a sustainable records management program. Upon a roll call vote: Yeas: Councilmembers
Dixon, Dunne, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain.
Nays: None.
Committee of the Whole
March 7, 2018
Page 2
Consideration of Purchase from SHI of Getac Tablet Personal Computers
Councilmember Gavin made a motion, seconded by Councilmember Steffen, to authorize the
purchase from SHI of Getac tablet personal computers in the amount of $26,852 in order to
improve the efficiency and effectiveness of Fire department members by replacing outdated
electronic technology to complete required reports. Upon a roll call vote: Yeas:
Councilmembers Dixon, Dunne, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and
Mayor Kaptain. Nays: None.
Consideration of Contract with Fire Recovery USA, LLC for the Recovery of Funds from
Fire and Rescue Efforts
Councilmember Dixon made a motion, seconded by Councilmember Martinez, to award a
contract to Fire Recovery USA, LLC for the recovery of funds from fire and rescue efforts which
will continue the program for the deployment of certain emergency services within Elgin for
assistance provided and/or rendered by the Fire department. Upon a roll call vote: Yeas:
Councilmembers Dixon, Dunne, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and
Mayor Kaptain. Nays: None.
Consideration of 2018 Special Events Season
There was discussion regarding the changes to International Fest (I-Fest), the events being held
on the 4th of July, and rain insurance for the Civil War Reenactment.
Councilmember Gavin made a motion, seconded by Councilmember Powell, to provide direction
to staff to continue planning and executing City special events during 2018 at an estimated net
cost of $167,600 in order to offer quality of life amenities to the residents of Elgin through
special events. Upon a roll call vote: Yeas: Councilmembers Dixon, Dunne, Gavin, Martinez,
Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Agreement with Galls, LLC for the Purchase of Ballistic Vests and
Carriers
Councilmember Gavin made a motion, seconded by Councilmember Martinez, to authorize the
purchase of forty Armor Express custom ballistic vest packages from Galls, LLC in the amount
of $35,980 per year in order to increase protection, usability and comfort for officers while
maintaining a professional uniform appearance. Upon a roll call vote: Yeas: Councilmembers
Dixon, Dunne, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain.
Nays: None.
Committee of the Whole
March 7, 2018
Page 3
Announcements from Council
None.
Announcements from Staff
Molly Center, Management Analyst in the City Manager’s Office, announced upcoming city
events.
Adjournment
Councilmember Dixon made a motion, seconded by Councilmember Martinez, to adjourn and go
into the Executive Session for the purpose of discussing the following matters. Upon a roll call
vote: Yeas: Councilmembers Dixon, Dunne, Gavin, Martinez, Powell, Rauschenberger, Shaw,
Steffen, and Mayor Kaptain. Nays: None.
Collective Bargaining Issues Or Deliberations Concerning Salary Schedules For
One Or More Classes Of Employees -Exempt Under Section 120/2(C)(2) Of The
Open Meetings Act
Appointment, Employment, Compensation, Discipline, Performance or Dismissal
of Specific Employees of the Public Body - Exempt Under Section 120/2(c)(1) of
the Open Meetings Act
The meeting adjourned at 6:15 p.m.
s/ Kimberly Dewis March 21, 2018
Kimberly Dewis, City Clerk Date Approved