HomeMy WebLinkAbouts - September 27, 2017 COW COMMITTEE OF THE WHOLE MEETING September 27, 2017
The regular Committee of the Whole meeting was called to order by Mayor Kaptain at 6:00 p.m.
in the Council Chambers. Present: Councilmembers Dixon, Dunne, Gavin, Martinez, Powell,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Absent: None.
Approval of Minutes
Councilmember Shaw made a motion, seconded by Councilmember Dunne, to approve the
minutes of the September 13, 2017, regular meeting. Upon a roll call vote: Yeas:
Councilmembers Dixon, Dunne, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and
Mayor Kaptain. Nays: None.
Consideration of Renewal of Liability, Crime, Pollution and Workers’ Compensation
Insurance Programs for the Period October 1, 2017 through September 30, 2018
A resolution will be presented at tonight's Council meeting for adoption by the City Council.
This agreement will protect the city’s financial resources and provide liability, crime, pollution
and workers’ compensation insurance.
Citizen Survey Presentation
Laura Valdez-Wilson, Senior Management Analyst, provided an overview of the survey results.
She introduced Jason Morado, from ETC Institute, who presented a detailed overview of the
responses from the city’s recent community survey.
Mr. Morado provided information about the length of the survey, the sampling, and how the
survey was administrated. Three thousand five hundred surveys were send out and five hundred
seventy-seven were returned. Overall there was a positive perception of the city and respondents
were satisfied with the city provided services. The areas of concern included the condition of
streets, sidewalks and infrastructure, as well as the enforcement of codes and ordinances.
There was discussion of how often a survey should be conducted and if questions related to the
school districts should be included in the future.
Committee of the Whole
September 27, 2017
Page 2
Consideration of Acceptance of the Public Improvements within Lots 1 and 2 of the First
Resubdivision of Lot 1 of Woodbridge North Commercial Subdivision
Councilmember Gavin made a motion, seconded by Councilmember Dunne, to accept the public
improvements within Lots 1 and 2 of the First Resubdivision of Lot 1 of Woodbridge North
Commercial Subdivision which will fulfill the city’s obligation to maintain reliable infrastructure
for serving businesses and residents. Upon a roll call vote: Yeas: Councilmembers Dixon,
Dunne, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays:
None.
Consideration of Acceptance of Sanitary Sewer and City Easement at 1615 Dundee Avenue
Councilmember Steffen made a motion, seconded by Councilmember Gavin, to accept the
sanitary sewer and city easement at 1615 Dundee Avenue to fulfill the city’s obligation to
provide facilities, improvements and appurtenances with various public utilities and distribution
systems for serving businesses and residents. Upon a roll call vote: Yeas: Councilmembers
Dunne, Dixon, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain.
Nays: None.
Consideration of Acceptance of the Remaining Public Parkway Improvements within the
Shadow Hill Subdivision Unit 4, Phase 1
Councilmember Shaw made a motion, seconded by Councilmember Dunne, to accept the
remaining public parkway improvements within the Shadow Hill Subdivision Unit 4, Phase 1 to
fulfill the city’s obligation to maintain reliable infrastructure for serving businesses and
residents. Upon a roll call vote: Yeas: Councilmembers Dixon, Dunne, Gavin, Martinez, Powell,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Approval of Two Recipients for the 2017 Residential Conversion Grant
Program
Councilmember Gavin made a motion, seconded by Councilmember Martinez, to approve the
two recipients for the 2017 Residential Conversion Grant Program to award grants to owners of
lawful nonconforming multiple-unit residential properties to return the property to a lawful and
conforming status. Upon a roll call vote: Yeas: Councilmembers Dixon, Dunne, Gavin,
Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Committee of the Whole
September 27, 2017
Page 3
Announcements from Council
Councilmember Martinez stated the annual Hispanic Business Expo, Hablamos, will be held in
The Centre of Elgin's Heritage Ballroom on Saturday, September 30th from 10:00 a.m. to 1:00
p.m. In addition to the business expo, food samples and an assortment of live entertainment and
activities, one guest will win two tickets to the Pitbull and Enrique Iglesias concert or to the
Ricardo Arjona concert at Allstate Arena.
Announcements from Staff
Molly Center, Management Analyst in the City Manager’s Office, announced upcoming city
events.
Adjournment
Councilmember Dunne made a motion, seconded by Councilmember Shaw, to adjourn and go
into the Executive Session for the purpose of discussing the following matters. Upon a roll call
vote: Yeas: Councilmembers Dixon, Dunne, Gavin, Martinez, Powell, Rauschenberger, Shaw,
Steffen, and Mayor Kaptain. Nays: None.
Setting of a Price for Sale or Lease of Property Owned by the Public Body -
Exempt Under Section 120/2(c)(6) of the Open Meetings Act
Purchase or Lease of Real Property for the Use of the Public Body - Exempt
Under Section 120/2(c)(5) of the Open Meetings Act
Establishment of Reserves or Settlement of Claims as Provided in the Local
Governmental and Governmental Employees Tort Immunity Act - Exempt Under
Section 120/2(c)(12) of the Open Meetings Act
Selection of a Person to Fill a Public Office, Including a Vacancy in a Public
Office, When the Public Body is Given Power to Appoint Under Law or
Ordinance, or the Discipline, Performance or Removal of the Occupant of a
Public Office, When the Public Body is Given Power to Remove the Occupant
Under Law or Ordinance - Exempt Under Section 120/2(c)(3) of the Open
Meetings Act
The meeting adjourned at 6:36 p.m.
s/ Kimberly Dewis October 25, 2017
Kimberly Dewis, City Clerk Date Approved