HomeMy WebLinkAboutr - September 13, 2017 COW COMMITTEE OF THE WHOLE MEETING September 13, 2017
The regular Committee of the Whole meeting was called to order by Mayor Kaptain at 6:00 p.m.
in the Council Chambers. Present: Councilmembers Dixon, Dunne, Gavin, Martinez, Powell,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Absent: None.
Approval of Minutes
Councilmember Dunne made a motion, seconded by Councilmember Steffen, to approve the
minutes of the August 23, 2017, regular meeting. Upon a roll call vote: Yeas: Councilmembers
Dixon, Dunne, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain.
Nays: None.
Consideration of Easement Agreement with Marvin J. and Marilyn J. Straub for the West
Pressure Zone Connectivity Project – Phase II
A resolution will be presented at tonight's Council meeting for adoption by the City Council.
This agreement will allow the city to acquire the property rights to install, operate and maintain
water infrastructure.
Honey Beekeeping Presentation
Sustainability Commission staff liaison Molly Center and long-time beekeeper and educator
Larry Krengel provided information on honey bees, beekeeping and city ordinances of
surrounding communities. A copy of the presentation is on file on the City Clerk’s office. This
item is being presented as a recommendation of the Sustainability Commission to consider a
honey beekeeping ordinance in the city of Elgin.
There was discussion regarding potential regulations and benefits of bee keeping. Staff will
provide a recommendation on possible regulations at a later date.
Consideration of Honorary Street Name Designation of “Fred J. Steffen Way” and “Hon.
Manuel Barbosa Way” at the Intersection of Douglas and Highland Avenues
There was discussion regarding the process to create an honorary street name and how to rename
a street.
Committee of the Whole
September 13, 2017
Page 2
Councilmember Powell made a motion, seconded by Councilmember Dunne, to separate the two
street name designations to vote on each individually. Upon a roll call vote: Yeas:
Councilmembers Dunne, Dixon, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and
Mayor Kaptain. Nays: None.
Councilmember Shaw made a motion, seconded by Councilmember Gavin, to accept the
Honorary Street Name Designation of “Fred J. Steffen Way” at the Intersection of Douglas and
Highland Avenues. Upon a roll call vote: Yeas: Councilmembers Dixon, Dunne, Gavin,
Martinez, Powell, Rauschenberger, Shaw, and Mayor Kaptain. Nays: None. Abstain:
Councilmember Steffen.
Councilmember Gavin made a motion, seconded by Councilmember Powell, to accept the
Honorary Street Name Designation of “Hon. Manuel Barbosa Way” at the Intersection of
Douglas and Highland Avenues. Upon a roll call vote: Yeas: Councilmembers Dixon, Dunne,
Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Amendment to Real Estate Agreement with the Columbine Homeowners
Association
Councilmember Powell made a motion, seconded by Councilmember Steffen, to authorize the
amendment to real estate agreement with the Columbine Homeowners Association in order to
remove two separate stop signs on Columbine Drive while adding one stop sign on Red Barn
Lane in response to residents’ concerns about traffic flow in their neighborhood Upon a roll
call vote: Yeas: Councilmembers Dixon, Gavin, Martinez, Powell, Rauschenberger, Shaw,
Steffen, and Mayor Kaptain. Nays: None. Abstain: Councilmember Dunne.
Consideration of Agreement with Oxcart Permits Systems, LLC for Permit Fee Processing
in Conjunction with Overweight Truck Fee Initiative
Councilmember Gavin made a motion, seconded by Councilmember Dunne, to enter into a
service agreement with Oxcart Permits Systems, LLC for permit fee processing in conjunction
with the Overweight Truck Fee Initiative which would amend the Elgin Municipal Code to add a
new chapter regulating overweight and oversized trucks with an associated permit and fee
schedule. Upon a roll call vote: Yeas: Councilmembers Dixon, Dunne, Gavin, Martinez, Powell,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Committee of the Whole
September 13, 2017
Page 3
Consideration of Engineering Services Agreement with Strand Associates, Inc. for Sewer
Replacement to FRWRD Pump Station 31
Councilmember Shaw made a motion, seconded by Councilmember Steffen, to enter into an
agreement with Strand Associates, Inc. for an amount not to exceed $46,000 for engineering
services to design replacement sewer infrastructure for the sewer line extended south of Lower
Wellington Avenue from the Bluff City Combined Sewer Basin to the FRWRD Pump Station
31. Upon a roll call vote: Yeas: Councilmembers Dixon, Dunne, Gavin, Martinez, Powell,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Engineering Services Agreement with Engineering Enterprises, Inc. for
Distribution System Pressure Study
There was discussion regarding the impact of the transient wave and pressure fluctuations on the
water system, potential ways to correct the issue and costs involved.
Councilmember Gavin made a motion, seconded by Councilmember Martinez, to approve the
agreement with Engineering Enterprises, Inc. for an amount not to exceed $174,968 for
engineering services related to the Distribution System Pressure Study to determine the root
cause of transient wave and other pressure fluctuations throughout the city’s water distribution
system and recommend specific solutions to address these issues. Upon a roll call vote: Yeas:
Councilmembers Dixon, Dunne, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and
Mayor Kaptain. Nays: None.
Announcements from Council
Councilmember Dunne announced the Open House on September 16, 2017, being held from
11:00 a.m. to 3:00 p.m. at the Fire Barn Number 5 Museum. He noted that the City of Elgin’s
Fire Department is celebrating 150 years in 2017.
Announcements from Staff
Molly Center, Management Analyst in the City Manager’s Office, announced upcoming city
events.
Committee of the Whole
September 13, 2017
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Adjournment
Councilmember Dunne made a motion, seconded by Councilmember Shaw, to adjourn. Upon a
roll call vote: Yeas: Councilmembers Dixon, Dunne, Gavin, Martinez, Powell, Rauschenberger,
Shaw, Steffen, and Mayor Kaptain. Nays: None.
The meeting adjourned at 7:03 p.m.
s/ Kimberly Dewis September 27, 2017
Kimberly Dewis, City Clerk Date Approved