HomeMy WebLinkAbouto - July 26, 2017 COW COMMITTEE OF THE WHOLE MEETING July 26, 2017
The regular Committee of the Whole meeting was called to order by Mayor Kaptain at 6:00 p.m.
in the Council Chambers. Present: Councilmembers Dixon, Dunne, Gavin, Martinez, Powell,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Absent: None.
Approval of Minutes
Councilmember Shaw made a motion, seconded by Councilmember Steffen, to approve the
minutes of the July 12, 2017, regular meeting. Upon a roll call vote: Yeas: Councilmembers
Dixon, Dunne, Gavin, Martinez, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Councilmembers Powell and Rauschenberger abstained.
Councilmember Gavin made a motion, seconded by Councilmember Steffen, to approve the
minutes of the July 15, 2017, special meeting. Upon a roll call vote: Yeas: Councilmembers
Dixon, Dunne, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain.
Nays: None.
Consideration of 2017 Community Development Block Grant Annual Action Plan and 2016
Annual Action Plan Amendment
There was discussion regarding the types of projects that are eligible and the opportunities to
coordinate grants with townships.
Councilmember Shaw made a motion, seconded by Councilmember Martinez, to approve the
2017 Community Development Block Grant Annual Action Plan and amend the 2016 CDBG
Annual Action Plan. Upon a roll call vote: Yeas: Councilmembers Dixon, Dunne, Gavin,
Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Bike Route 4 Reallocation of Funds
There was discussion regarding the project changes and the amount of the grant.
Councilmember Steffen made a motion, seconded by Councilmember Gavin, to approve the
reallocation of funds for Bike Route 4 in order to complete the Phase I report and submit it to the
Illinois Department of Transportation for approval to provide residents bicycle facilities
connecting destinations within the city of Elgin and throughout the Fox Valley. Upon a roll call
vote: Yeas: Councilmembers Dixon, Dunne, Gavin, Martinez, Powell, Rauschenberger, Shaw,
Steffen, and Mayor Kaptain. Nays: None.
Committee of the Whole
July 26, 2017
Page 2
Consideration of Intergovernmental Maintenance Facility Agreement with Hanover
Township Road District
Councilmember Powell made a motion, seconded by Councilmember Martinez, to approve the
intergovernmental agreement with Hanover Township Road District to provide greater
efficiencies in service delivery in snow plowing and salting by the city and the road district.
Upon a roll call vote: Yeas: Councilmembers Dixon, Dunne, Gavin, Martinez, Powell,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Streambank Stabilization Project Assistance Agreement with Garden
Quarter Townhome Association
There was discussion regarding the terms of agreement, the options to alleviate storm water
issues and previously conducted studies.
Councilmember Powell made a motion, seconded by Councilmember Shaw, to approve the Tyler
Creek Fund Streambank Assistance Agreement in an amount up to $43,125 in order to facilitate
restoration in the Tyler Creek watershed to mitigate the streambank damage and prevent further
erosion. Upon a roll call vote: Yeas: Councilmembers Dixon, Dunne, Gavin, Martinez, Powell,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Announcements from Council
Councilmember Powell announced the concert line up being held Saturday August 5th in
conjunction with Art and Soul.
Councilmember Dunne noted the positive feedback he had received regarding the storm clean-up
Councilmember Martinez thanked all those involved in the storm clean-up. Councilmember
Martinez also congratulated the State Little League Intermediate Champions.
Councilmember Gavin commented on the positive comments he had seen regarding the storm
cleanup efforts.
Mayor Kaptain was proud of the staff and the community for how the storm clean-up was
handled.
Committee of the Whole
July 26, 2017
Page 3
Announcements from Staff
Molly Center, Management Analyst in the City Manager’s Office, presented an overview of the
July 21, 2017 microburst storm and a status of the clean-up response. After her presentation Ms.
Center announced upcoming city events.
Adjournment
Councilmember Gavin made a motion, seconded by Councilmember Martinez, to adjourn and go
into the Executive Session for the purpose of discussing the following matters. Upon a roll call
vote: Yeas: Councilmembers Dixon, Dunne, Gavin, Martinez, Powell, Rauschenberger, Shaw,
Steffen, and Mayor Kaptain. Nays: None.
Selection of a Person to Fill a Public Office, Including a Vacancy in a Public
Office, When the Public Body is Given Power to Appoint Under Law or
Ordinance, or the Discipline, Performance or Removal of the Occupant of a
Public Office, When the Public Body is Given Power to Remove the Occupant
Under Law or Ordinance - Exempt Under Section 120/2(c)(3) of the Open
Meetings Act
The meeting adjourned at 6:40 p.m.
s/ Kimberly Dewis August 9, 2017
Kimberly Dewis, City Clerk Date Approved