The URL can be used to link to this page

Home My WebLink Aboutl - June 28, 2017 COW COMMITTEE OF THE WHOLE MEETING June 28, 2017 The regular Committee of the Whole meeting was called to order by Mayor Kaptain at 6:00 p.m. in the Heritage Ballroom located at The Centre, 100 Symphony Way. Present: Councilmembers Dixon, Dunne, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Absent: None. Approval of Minutes Councilmember Shaw made a motion, seconded by Councilmember Powell, to approve the minutes of the June 14, 2017, regular meeting. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Councilmember Dunne abstained. Consideration of Renewal of a Property Insurance Program for the Period July 1, 2017 through June 30, 2018 A resolution will be presented at tonight's Council meeting for adoption by the City Council in order to protect the city’s financial resources and provide business interruption insurance. Sikich LLC Audit Presentation Jim Savio, Partner of Sikich, LLP provided an overview of the city of Elgin’s 2016 Consolidated Annual Financial Report (CAFR). There was discussion regarding the results of the audit and the city’s pension obligations. Unmanned Aircraft Systems (Drones) Presentation Fire Chief David Schmidt and Police Commander Ana Lalley provided a presentation regarding the latest technology available to the police and fire departments to help mitigate emergency incidents. These devices not only provide a new visual perspective to the Incident Commander, but they can also be deployed to provide critical reconnaissance ahead of personnel deployment. The departments will be finalizing a policy for the use of drones by the city and will work to educate the public about regulations when flying drones. Committee of the Whole June 28, 2017 Page 2 Adjourn to the City Council Meeting Councilmember Gavin made a motion, seconded by Councilmember Shaw, to adjourn and go into the City Council meeting. Upon a roll call vote: Yeas: Councilmembers Dixon, Dunne, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Reconvene Councilmember Shaw made a motion, seconded by Councilmember Steffen, to reconvene the Committee of the Whole meeting. Upon a roll call vote: Yeas: Councilmembers Dixon, Dunne, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Consideration of Amendment No. 1 with Wills Burke Kelsey and Associates to Add Construction Administration Engineering Services for 2017 Street Resurfacing Program - East Councilmember Dunne made a motion, seconded by Councilmember Steffen, to amend the current professional services agreement with Wills Burke Kelsey and Associates to add construction administration services in the amount of $107,382 in order to ensure quality infrastructure and strengthen the city’s neighborhoods. Upon a roll call vote: Yeas: Councilmembers Dixon, Dunne, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Consideration of Amendment No. 1 with Crawford Murphy and Tilly, Inc. to Add Construction Administration Engineering Services for 2017 Street Resurfacing Program – Southwest Councilmember Dunne made a motion, seconded by Councilmember Steffen, to amend the current professional services agreement with Crawford Murphy and Tilly, Inc. in the amount of $195,880 to ensure quality infrastructure and strengthen the city’s neighborhoods by administrating the construction of a street maintenance project. Upon a roll call vote: Yeas: Councilmembers Dixon, Dunne, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Consideration of Ride in Kane Program with Pace Councilmember Gavin made a motion, seconded by Councilmember Martinez, to approve agreements in an amount not to exceed $100,000 in order to fund the city’s 2017 contribution for the Ride in Kane Program in partnership with Pace. Upon a roll call vote: Yeas: Councilmembers Dixon, Dunne, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Committee of the Whole June 28, 2017 Page 3 Consideration of Resident Only Parking Restriction in the Summerhill Neighborhood Adjacent to Elgin High School Councilmember Dunne made a motion, seconded by Councilmember Martinez, to codify the Resident Only Parking restriction in the Summerhill neighborhood in response to requests from residents to alleviate on-street parking congestion created by students and bus drivers. Upon a roll call vote: Yeas: Councilmembers Dixon, Dunne, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Consideration of Implementing Odd/Even Parking on Stewart Avenue and Parkway Avenue Councilmember Powell made a motion, seconded by Councilmember Martinez, to permanently install odd/even parking signs along Stewart Avenue and Parkway Avenue between Dundee Avenue and Dakota Drive, including Trout Avenue and Victor Avenue in order to improve service delivery, traffic flow and parking congestion in the Stewart and Parkway Avenue area. Upon a roll call vote: Yeas: Councilmembers Dixon, Dunne, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Consideration of Odd/Even Parking Trial along Poplar Creek Drive to Include Resident Only Parking Trial in the Longford Circle Neighborhood and on Campus Drive There was a discussion regarding overnight parking bans and parking regulations throughout the city. Councilmember Gavin made a motion, seconded by Councilmember Powell, to approve Odd/Even Parking trial along Poplar Creek Drive, to include Resident Only Parking trials along Longford Circle and Campus Drive in response to on-street parking congestion throughout the area. Upon a roll call vote: Yeas: Councilmembers Dixon, Dunne, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Consideration of Removal of East-West Stop Signs on Slade Avenue at Center Street Councilmember Shaw made a motion, seconded by Councilmember Gavin, to remove the east- west stop sign located on Slade Avenue at Center Street in response to community feedback to improve traffic flow within the neighborhood. Upon a roll call vote: Yeas: Councilmembers Dixon, Dunne, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Committee of the Whole June 28, 2017 Page 4 Consideration of Resolution Endorsing the Metropolitan Mayors Caucus’ Greenest Region Compact 2 Councilmember Powell made a motion, seconded by Councilmember Dunne, to adopt a resolution endorsing the Metropolitan Mayors Caucus’ Greens Region Compact 2 in order to demonstrate commitment to sustainable initiatives both locally and regionally. Upon a roll call vote: Yeas: Councilmembers Dixon, Dunne, Gavin, Martinez, Powell, Rauschenberger, Steffen, and Mayor Kaptain. Nays: Councilmember Shaw. Announcements from Council Councilmember Shaw announced an event about property tax assessment being held on July 13th starting at 6:00 p.m. at the Gail Borden Public Library. Councilmember Dunne thanked the community for the condolences upon the passing of his mother. Councilmember Gavin announced recent unemployment data that he received at the Workforce Development meeting. Councilmember Steffen announced the upcoming Dennis Jurs Memorial Bike Races being held on July 18th from 10:00 a.m. to 8:00 p.m. in the North East Neighborhood. Announcements from Staff Molly Center, Management Analyst in the City Manager’s Office, announced upcoming city events. Adjournment Councilmember Shaw made a motion, seconded by Councilmember Steffen, to adjourn and go into the Executive Session for the purpose of discussing the following matters. Upon a roll call vote: Yeas: Councilmembers Dixon, Dunne, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Committee of the Whole June 28, 2017 Page 5 Establishment of Reserves or Settlement of Claims as Provided in the Local Governmental and Governmental Employees Tort Immunity Act - Exempt Under Section 120/2(c)(12) of the Open Meetings Act The meeting adjourned at 8:19 p.m. s/ Kimberly Dewis July 12, 2017 Kimberly Dewis, City Clerk Date Approved