HomeMy WebLinkAboutg - April 12, 2017 COW COMMITTEE OF THE WHOLE MEETING April 12, 2017
The regular Committee of the Whole meeting was called to order by Mayor Kaptain at 6:00 p.m.
in the Council Chambers. Present: Councilmembers Gavin, Martinez, Powell, Prigge,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Absent: Councilmember Dunne.
Approval of Minutes
Councilmember Shaw made a motion, seconded by Councilmember Powell, to approve the
minutes of the March 22, 2017, regular meeting. Upon a roll call vote: Yeas: Councilmembers
Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays:
None.
Consideration of Acceptance of Public Improvements within the Site Located at 1425
North Randall Road – Advocate/Sherman Hospital
Councilmember Shaw made a motion, seconded by Councilmember Gavin, to approve the
acceptance of the watermain improvements for ownership and maintenance within the site
located at 1425 North Randall Road in order to fulfill the city’s obligation to maintain reliable
infrastructure for serving businesses and residents. Upon a roll call vote: Yeas: Councilmembers
Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays:
None.
Consideration of Agreement with Burns and McDonnell, Inc. to Provide Construction
Administration and Design Engineering Services for Street Rehabilitation Projects
Councilmember Gavin made a motion, seconded by Councilmember Steffen, to execute a
professional services agreement with Burns and McDonnell, Inc. to provide construction
administration and design services in the amount of $297,000 in order to ensure quality
infrastructure and strengthen the city’s neighborhoods. Upon a roll call vote: Yeas:
Councilmembers Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor
Kaptain. Nays: None.
Consideration of Amendment No. 2 to Engineering Services Agreement with Engineering
Enterprises, Inc. for the South Street Extension Project
Councilmember Shaw made a motion, seconded by Councilmember Steffen, to approve
Amendment No. 2 to the existing Engineering Services Agreement with Engineering Enterprises,
Inc. to provide engineering design services in the amount of $96,671 for the engineering design
of an additional sewer extension from the recently completed South Street Extension. Upon a
roll call vote: Yeas: Councilmembers Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw,
Steffen, and Mayor Kaptain. Nays: None.
Committee of the Whole
April 12, 2017
Page 2
Consideration of Service Agreement with Simple Recycling for Residential Curbside
Collection Program
There was discussion regarding the pickup schedule, type of vehicle used for pickup, and how
unacceptable items would be handled.
Councilmember Steffen made a motion, seconded by Councilmember Powell, to enter into a
service agreement with Simple Recycling to provide residential curbside collections in order to
reduce residential landfill waste through a free curbside clothing and home goods recycling
program. Upon a roll call vote: Yeas: Councilmembers Gavin, Martinez, Powell, Prigge,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Amendments to the 2016 Budget Consistent with the Illinois Municipal
Budget Law
Councilmember Gavin made a motion, seconded by Councilmember Martinez, to move forward
in adopting the proposed amendments to the 2016 Budget to reflect actual financial activity
undertaken within the 2016 Budget. Upon a roll call vote: Yeas: Councilmembers Gavin,
Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Agreement with MapAnything for Public Mapping and for Geographic
Information System Interface to Salesforce
There was discussion regarding terms of the support contract and the types of data that would
become available.
Councilmember Powell made a motion, seconded by Councilmember Steffen, to approve the
agreement with MapAnything in the annual amount of $61,580 in order to connect the city’s
locally hosted geographic information system data to cloud based Salesforce platform. Upon a
roll call vote: Yeas: Councilmembers Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw,
Steffen, and Mayor Kaptain. Nays: None.
Consideration of License Agreement with Cook’s Ice Cream, LLC to Vend Ice Cream in
Festival Park
Councilmember Powell made a motion, seconded by Councilmember Steffen, to approve the
license agreement with Cook’s Ice Cream LLC to vend ice cream and other food products in
Festival Park in order to provide additional amenities for Festival Park visitors. Upon a roll call
vote: Yeas: Councilmembers Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen,
and Mayor Kaptain. Nays: None.
Committee of the Whole
April 12, 2017
Page 3
Consideration of Service Agreement with Dixon Dance Academy Inc.
Councilmember Gavin made a motion, seconded by Councilmember Martinez, to approve the
service agreement with Dixon Dance Academy, Inc. for dance instruction services at The Centre
of Elgin during 2017 in the amount of $35,855. Upon a roll call vote: Yeas: Councilmembers
Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays:
None.
Consideration of Service Agreement with Midwest Academy of TaeKwon-Do, Inc.
Councilmember Shaw made a motion, seconded by Councilmember Martinez, to approve the
service agreement with Midwest Academy of TaeKwon-Do, Inc. to provide martial arts
instruction at The Centre in 2017 in the amount of $20,800. Upon a roll call vote: Yeas:
Councilmembers Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor
Kaptain. Nays: None.
Consideration of Acceptance of an Illinois Housing Development Authority Abandoned
Property Program Round 2 Grant
Councilmember Powell made a motion, seconded by Councilmember Gavin, to approve moving
forward with a resolution authorizing the execution of an agreement between the city and the
Illinois Housing Development Authority to accept a $75,000 grant in order to obtain additional
funding to cover city expenses related to securing, maintaining or demolishing abandoned
residential properties. Upon a roll call vote: Yeas: Councilmembers Gavin, Martinez, Powell,
Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Sole Source Contract with Asphalt Zipper, Inc. for the Repair of the
Asphalt Zipper for Street Maintenance
Councilmember Powell made a motion, seconded by Councilmember Martinez, to approve the
sole source contract with Asphalt Zipper, Inc. in the amount of $45,826 for the repair of the
asphalt Zipper in the amount of $45,826 to maintain the Asphalt Zipper for street maintenance to
grind streets. Upon a roll call vote: Yeas: Councilmembers Gavin, Martinez, Powell, Prigge,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Announcements from Council
Councilmember Steffen announced a rugby game to be held on April 13, 2017 at 5:30 p.m. at
Ellis Middle school.
Committee of the Whole
April 12, 2017
Page 4
Councilmember Gavin wished residents a Happy Easter. He also thanked residents for voting in
the local election that was held on April 4th.
Councilmember Rauschenberger wished residents a Happy Passover and Happy New Year to the
Lao Community.
Councilmember Martinez thanked the organizers of the Blue Box Bot Team 8907 for allowing
her to be a team judge. The competition was held at Abbot Middle School.
Councilmember Rauschenberger noted that former Elgin resident Michelle Robey had been shot
by Chicago Police. She thanked the Elgin Police Department for their continued training in the
area of mental health.
Mayor Kaptain announced the upcoming Comcast Cares volunteer day and their projects with
the Salvation Army and Little Angels.
Councilmember Prigge thanked residents and was grateful to have served them since 2009.
Announcements from Staff
Molly Center, Management Analyst in the City Manager’s Office, announced upcoming city
events.
Adjournment
Councilmember Steffen made a motion, seconded by Councilmember Martinez, to adjourn.
Upon a roll call vote: Yeas: Councilmembers Gavin, Martinez, Powell, Prigge, Rauschenberger,
Shaw, Steffen, and Mayor Kaptain. Nays: None.
The meeting adjourned at 6:40 p.m.
s/ Kimberly Dewis April 26, 2017
Kimberly Dewis, City Clerk Date Approved