HomeMy WebLinkAboutf - March 22, 2017 COW COMMITTEE OF THE WHOLE MEETING March 22, 2017
The regular Committee of the Whole meeting was called to order by Mayor Kaptain at 6:00 p.m.
in the Council Chambers. Present: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Absent: None.
Approval of Minutes
Councilmember Shaw made a motion, seconded by Councilmember Gavin, to approve the
minutes of the March 11, 2017, re-scheduled regular meeting. Upon a roll call vote: Yeas:
Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and
Mayor Kaptain. Nays: None.
Consideration of Acceptance of Public Improvements and Easements within the Site
Located at 2801 Alft Lane
Councilmember Gavin made a motion, seconded by Councilmember Martinez, to approve the
acceptance of the public improvements and related easements for ownership and maintenance
within the site located at 2801 Alft Lane in order to fulfill the city’s obligation to maintain
reliable infrastructure for serving businesses and residents. Upon a roll call vote: Yeas:
Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and
Mayor Kaptain. Nays: None.
Consideration of Amendment No. 2 to Agreement with SmithGroup JJR for Consulting
Services for Jack E. Cook Park
Councilmember Powell made a motion, seconded by Councilmember Steffen, to approve
Amendment No. 2 to the SmithGroup JJR consulting agreement in the amount of $27,500 in
order to acquire consulting services to assist with expansion of the parking lot at Jack E. Cook
Park. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Designation of 674 S. Liberty Street within the Elgin Bungalow Thematic
Historic District
Councilmember Steffen made a motion, seconded by Councilmember Shaw, to approve the
designation of 674 S. Liberty Street within the Elgin Bungalow Thematic Historic District in
order to preserve, enhance and sustain the active use of historically and architecturally significant
properties in Elgin. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez,
Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Committee of the Whole
March 22, 2017
Page 2
Consideration of Designating the Wing Mansion at 972 West Highland Avenue as an
Individual Elgin Landmark
Councilmember Gavin made a motion, seconded by Councilmember Martinez, to approve
designation of the Wing Mansion, property located at 972 W. Highland Avenue, as an Individual
Elgin Landmark, and as such it will continue to preserve, enhance, and sustain the active use of
historically and architecturally significant areas and structures in Elgin. Upon a roll call vote:
Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw,
Steffen, and Mayor Kaptain. Nays: None.
Consideration of Maintenance Agreement with Motorola Solutions, Inc. to Support Intrado
911 and Non-Emergency Phone Systems
Councilmember Dunne made a motion, seconded by Councilmember Martinez, to authorize the
maintenance agreement with Motorola Solutions Inc. for the Intrado 911 and nonemergency
phone systems in the amount of $111,695 in order to provide continued support for the Elgin
Emergency Communications and Backup Dispatch centers emergency 911 and non-emergency
phone systems. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell,
Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Amendment Agreement No. 2 with Beneficial Reuse Management, LLC
for the Removal and Disposal of Water Treatment Lime Residuals for 2017 through 2022
Eric Weiss, Senior Engineer in the Water Department, provided an overview of the removal and
disposal of the water treatment lime residuals process.
Councilmember Powell made a motion, seconded by Councilmember Martinez, to award the
Amendment Agreement No. 2 to Beneficial Reuse Management, LLC of Chicago, Illinois for the
Removal and Disposal of Water Treatment Lime Residuals for 2017 through 2022 in the amount
of $1,890,000 per year in order to provide high quality city drinking water by responsibly
handling the lime softening waste residual from the city’s water treatment process. Upon a roll
call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger,
Shaw, Steffen, and Mayor Kaptain. Nays: None.
Committee of the Whole
March 22, 2017
Page 3
Consideration of Updated Agreement with the Elgin Fire Barn No. 5 Museum for Fire
Museum at 533 St. Charles Street
Councilmember Dunne made a motion, seconded by Councilmember Rauschenberger, to enter
into an updated agreement with the Elgin Fire Barn No. 5 Museum, Inc. in the amount of $5,400
per year (plus the annual cost of maintaining the building and premises) for the operations of the
Elgin Fire Barn Museum at 533 St. Charles Street. Upon a roll call vote: Yeas: Councilmembers
Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain.
Nays: None.
Announcements from Council
Councilmember Dunne noted the awards that city golf courses recently received from a national
publication.
Councilmember Gavin commented that the area golf courses were now open for the season.
Announcements from Staff
Molly Center, Management Analyst in the City Manager’s Office, announced upcoming city
events.
Adjournment
Councilmember Dunne made a motion, seconded by Councilmember Gavin, to adjourn and go
into the Executive Session for the purpose of discussing the following matters. Upon a roll call
vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw,
Steffen, and Mayor Kaptain. Nays: None.
Appointment, Employment, Compensation, Discipline, Performance or Dismissal
of Specific Employees of the Public Body - Exempt Under Section 120/2(c)(1) of
the Open Meetings Act
The meeting adjourned at 6:18 p.m.
s/ Kimberly Dewis April 12, 2017
Kimberly Dewis, City Clerk Date Approved