HomeMy WebLinkAboutd - February 22, 2017 COW COMMITTEE OF THE WHOLE MEETING February 22, 2017
The regular Committee of the Whole meeting was called to order by Mayor Kaptain at 6:00 p.m.
in the Council Chambers. Present: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Absent: None.
Approval of Minutes
Councilmember Shaw made a motion, seconded by Councilmember Gavin, to approve the
minutes of the February 8, 2017, regular meeting. Upon a roll call vote: Yeas: Councilmembers
Dunne, Gavin, Martinez, Powell, Prigge, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Councilmember Rauschenberger abstained.
2017 Street Construction Preview
Laura Valdez-Wilson, Management Analyst, provided a presentation on the 2017 Capital
Improvement Plan covering planned road construction and underground utility projects, as well
as providing a general overview of the communication plan. A copy of the presentation is on file
in the City Clerk’s office.
There was discussion regarding the financing, communications and how roads repairs are
prioritized.
Consideration of Engineering Services Agreement with Crawford Murphy and Tilly, Inc.
for the 2017 Neighborhood Street Resurfacing – Southwest Program
Councilmember Gavin made a motion, seconded by Councilmember Steffen, to execute an
engineering services agreement with Crawford Murphy and Tilly, Inc. in the amount of $91,315
for the 2017 Neighborhood Street Resurfacing – Southwest Program in order to provide ongoing
maintenance of city streets to strengthen the city’s neighborhoods and the overall appearance of
the community. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell,
Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Committee of the Whole
February 22, 2017
Page 2
Consideration of Engineering Services Agreement with WBK Engineering, LLC for the
2017 Neighborhood Street Resurfacing – East Program
Councilmember Powell made a motion, seconded by Councilmember Martinez, to execute an
engineering services agreement with WBK Engineering, LLC in the amount of $83,165 for the
2017 Neighborhood Street Resurfacing – East Program in order to provide ongoing maintenance
of city streets in order to strengthen the city’s neighborhoods and the overall appearance of the
community. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell,
Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Agreement with Hampton, Lenzini and Renwick for Traffic Engineering;
Traffic Signal Maintenance Administration and Inspection and On-Call Engineering
Services
Councilmember Prigge made a motion, seconded by Councilmember Martinez, to approve the
five-year agreement with five (5) one-year extensions with Hampton, Lenzini and Renwick
which provides for the oversight of traffic signal operations and additional engineering services
at an annual contractual amount of $150,000. Upon a roll call vote: Yeas: Councilmembers
Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain.
Nays: None.
Consideration of Athletic Facility Improvement Funding Program
Councilmember Dunne made a motion, seconded by Councilmember Gavin, to approve the 2017
Athletic Facility Improvement Funding Program as recommended by the Parks and Recreation
Advisory Board in the amount of $50,000 in order to provide financial assistance to Elgin-based
youth sports organizations for making capital improvements to city-owned property. Upon a roll
call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger,
Shaw, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Agreement with Darktrace for Next Generation Cyber Security System
Councilmember Prigge made a motion, seconded by Councilmember Steffen, to approve the
agreement with Darktrace in the annual amount of $72,000 for the Next Generation Cyber
Security System in order to add an additional layer of intrusion protection and detection
monitoring to the city network. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin,
Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Committee of the Whole
February 22, 2017
Page 3
Consideration of Purchase Agreement with Leica C20 Controller of a Leica Total Station
through the Acceptance of a Kane County DUI Task Force Grant, an Individual Donation
from Local Prosecuting DUI Attorney Kim DiGiovannio and City Funds
Councilmember Gavin made a motion, seconded by Councilmember Steffen, to approve
purchase of a Leica Robotic Total Station and related accessories through the acceptance of a
Kane County DUI Task Force’s grant, a donation from local prosecutor Kim DiGiovannio and
city funds for a total of $40,120 in order to increase police operational and investigation
efficiency with improved technology. Upon a roll call vote: Yeas: Councilmembers Dunne,
Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays:
None.
Consideration of Contract Agreement with CLEC Enterprises for Electrical Contractor
Testing
Councilmember Steffen made a motion, seconded by Councilmember Dunne, to approve an
agreement with CLEC Enterprises at no cost to the city to provide electrical contractor testing for
the city of Elgin. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell,
Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Parking Regulations for Cooper Avenue between Morton and Hill
Avenues
Councilmember Dunne made a motion, seconded by Councilmember Steffen, to move forward
with enacting regulations that restrict the eastern end of the north side of Cooper Avenue in
response to community feedback for adjusted parking regulations. Upon a roll call vote: Yeas:
Councilmembers Dunne, Gavin, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor
Kaptain. Nays: Councilmember Martinez.
Consideration of Parking Regulations for Grove Avenue
Councilmember Dunne made a motion, seconded by Councilmember Gavin, to adjust the time
limits of three existing parking spaces on the west side of Grove Avenue near Fountain Square
Condominiums in response to parking requests by an incoming Downtown business. Upon a roll
call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger,
Shaw, Steffen, and Mayor Kaptain. Nays: None.
Committee of the Whole
February 22, 2017
Page 4
Consideration of Follow-up Information Related to International Fest and the Elgin Civil
War Experience
Staff provided additional information as requested by city council on the use of funds allocated
for the 2017 International Fest and weather insurance for the Elgin Civil War Experience.
Councilmember Powell made a motion, seconded by Councilmember Rauschenberger to accept
staff recommendations to purchase weather insurance for the civil war reenactment and use
funds previously earmarked for International Festival (IFest) for an expanded Art & Soul on the
Fox.
Councilmember Gavin made a motion, seconded by Councilmember Dunne, to amend the
previous motion and to consider each item separately. Upon a roll call vote: Yeas:
Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and
Mayor Kaptain. Nays: None.
There was a discussion regarding the terms and cost of the weather insurance policy and if this
coverage should be considered for other events.
Councilmember Powell made a motion, seconded by Councilmember Rauschenberger, to
purchase weather insurance for the Civil War Reenactment. Upon a roll call vote: Yeas:
Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Steffen, and Mayor
Kaptain. Nays: Councilmember Shaw.
There was discussion regarding possible changes to International Fest (IFest) and to Art and
Soul.
Councilmember Powell made a motion, seconded by Councilmember Steffen, to use the funds
previously earmarked for International Festival (IFest) for an expanded Art & Soul on the Fox.
Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge,
Rauschenberger, Steffen, and Mayor Kaptain. Nays: Councilmember Shaw.
Consideration of Acceptance of Daching Business Park Public Improvements along Mason
Road and the Extension of Alft Lane
Councilmember Gavin made a motion, seconded by Councilmember Martinez, to approve an
acceptance agreement and the acceptance of the Daching Business Park public improvements for
ownership and maintenance along Mason Road and the extension of Alft Lane in order to fulfill
the city’s obligation to maintain reliable infrastructure for serving businesses and residents.
Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Committee of the Whole
February 22, 2017
Page 5
Announcements from Council
Councilmember Shaw invited the public to attend the Illinois Robotics State Championship
competition being held on Saturday, February 25th at Elgin Community College.
Councilmember Prigge complimented Community Development Director, Marc Mylott, on his
recent Code Academy session.
Councilmember Rauschenberger announced School District U-46’s STEM expo at South Elgin
High School from 9:00 a.m. to 11:30 a.m. on Saturday, February 25, 2017.
Announcements from Staff
Molly Center, Management Analyst in the City Manager’s Office, announced upcoming city
events.
Adjournment
Councilmember Dunne made a motion, seconded by Councilmember Powell, to adjourn. Upon a
roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger,
Shaw, Steffen, and Mayor Kaptain. Nays: None.
The meeting adjourned at 7:15 p.m.
s/ Kimberly Dewis March 11, 2017
Kimberly Dewis, City Clerk Date Approved