HomeMy WebLinkAboutx - December 21, 2016 COW COMMITTEE OF THE WHOLE MEETING December 21, 2016
The regular Committee of the Whole meeting was called to order by Mayor Kaptain at 6:00 p.m.
in the Council Chambers. Present: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Absent: None.
Approval of Minutes
Councilmember Shaw made a motion, seconded by Councilmember Steffen, to approve the
minutes of the November 9, 2016, special meeting. Upon a roll call vote: Yeas:
Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and
Mayor Kaptain. Nays: None.
Councilmember Gavin made a motion, seconded by Councilmember Martinez, to approve the
minutes of the December 7, 2016, regular meeting. Upon a roll call vote: Yeas: Councilmembers
Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain.
Nays: None.
Councilmember Martinez made a motion, seconded by Councilmember Steffen, to approve the
minutes of the December 10, 2016, special meeting. Upon a roll call vote: Yeas:
Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and
Mayor Kaptain. Nays: None.
Consideration of Elgin Image Commission’s 2016 Recognition Awards
Councilmember Powell made a motion, seconded by Councilmember Steffen, to approve the
Image Commission’s selection of Mary Bramer, C. Dean and Jane Hampton Chipman, Paul J.
Flory Ph.D. and Max K. Horwitt Ph.D. to receive the 2016 Elgin Recognition Award. Upon a
roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger,
Shaw, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Acceptance of Public Improvements within Shadow Hill Unit 4 - Phase 2
Councilmember Gavin made a motion, seconded by Councilmember Shaw, to approve the
acceptance of the public improvements for ownership and maintenance in Shadow Hill Unit 4 -
Phase 2 ($22,630 estimated five-year maintenance cost) in order to fulfill the city’s obligation to
maintain reliable infrastructure for serving businesses and residents. Upon a roll call vote: Yeas:
Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and
Mayor Kaptain. Nays: None.
Committee of the Whole
December 21, 2016
Page 2
Consideration of Contract with Konica Minolta Business Solutions for Nineteen Digital
Copiers (RFP 16-048)
Councilmember Shaw made a motion, seconded by Councilmember Martinez, to approve a
contract with Konica Minolta Business Solutions for the lease of sixteen (16) black and white
and three (3) color multi-functional devices in the amount of $132,400 for three years in order to
expedite services, increase efficiencies and provide devices which are an essential component of
the city’s efforts to create a sustainable records management program. Upon a roll call vote:
Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw,
Steffen, and Mayor Kaptain. Nays: None.
Consideration of Agreement with Fonteva for Cloud Based Software Applications
There was discussion regarding the annual fee and the status of the contract with Salesforce.
Councilmember Steffen made a motion, seconded by Councilmember Martinez, to approve the
agreement with Fonteva in the amount of $145,000 per year in order to create a Salesforce cloud
based solution for utility billing, cash receipts and citizen ecommerce portal that integrates with
existing city cloud services and desktop applications. Upon a roll call vote: Yeas:
Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and
Mayor Kaptain. Nays: None.
Consideration of Establishment of a Firefighter Intern Training Program
Councilmember Powell made a motion, seconded by Councilmember Gavin, to table the
Firefighter's Intern Training Program. Upon a roll call vote: Yeas: Councilmembers Dunne,
Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays:
None.
Announcements from Council
Councilmember Shaw wished all residents a Merry Christmas and Happy New Year. He also
thanked residents for their support and feedback.
Councilmember Gavin also wished all residents a Merry Christmas and healthy prosperous
Happy New Year.
Councilmember Dunne wished all residents Happy Holidays.
Councilmember Martinez wished residents Happy Holidays and also a Happy Birthday to Molly
Center.
Committee of the Whole
December 21, 2016
Page 3
Councilmember Powell wished residents Happy Holidays. She thanked those that provided for a
family left homeless after a house fire and also expressed gratitude to Jeff Turner for
coordinating the Holiday Community Dinner.
Announcements from Staff
Molly Center, Management Analyst in the City Manager’s Office, announced upcoming city
events.
Adjournment
Councilmember Shaw made a motion, seconded by Councilmember Martinez, to adjourn the
meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
The meeting adjourned at 6:14 p.m.
s/ Kimberly Dewis January 11, 2017
Kimberly Dewis, City Clerk Date Approved