HomeMy WebLinkAboutq - September 28, 2016 COW COMMITTEE OF THE WHOLE MEETING September 28, 2016
The regular Committee of the Whole meeting was called to order by Mayor Kaptain at 6:00 p.m.
in the Council Chambers. Present: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Absent: None.
Approval of Minutes
Councilmember Powell made a motion, seconded by Councilmember Martinez, to approve the
minutes of the September 14, 2016, regular meeting. Upon a roll call vote: Yeas:
Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and
Mayor Kaptain. Nays: None.
Consideration of Renewal of the Liability, Crime, and Workers’ Compensation Insurance
Programs for the Period October 1, 2016 through September 30, 2017
Kelly Wasilewski, Risk Management, provided an overview of the costs associated with the
different coverage categories. A resolution will be presented at tonight's Council meeting for
adoption by the City Council.
Image Advisory Commission Entry Way Signage Project Presentation
In 2014, the Image Advisory Commission was tasked with creating gateway entry signs at main
roadways leading into the downtown district. Tricia Dieringer, Image Advisory Commission
Chairperson, presented the results of the commission’s work. She outlined the locations that the
entry signs might be placed, the designs chosen, and the next steps to the project.
There was discussion regarding the proposed wording, the locations, future locations, and
possible lighting options.
Consideration of Proposed Ordinance to Provide for Regulations Regarding the
Installation of Personal Wireless Telecommunication Services and Facilities in the Public
Right-of-Way
Councilmember Dunne made a motion, seconded by Councilmember Gavin, to adopt regulations
regarding the installation of personal wireless telecommunication services and facilities in the
public right-of-way in order to properly regulate such facilities. Upon a roll call vote: Yeas:
Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and
Mayor Kaptain. Nays: None.
Committee of the Whole
September 28, 2016
Page 2
Consideration of Contract with Chicago Office Technology Group for Managed Print
Services (RFP 16-036)
Councilmember Gavin made a motion, seconded by Councilmember Steffen, to award an
agreement with Chicago Office Technology Group for managed print services in the amount of
$17,847 which will provide toner cartridges and printer maintenance services for printers
throughout the city. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez,
Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Emergency Loan for the Latino Treatment Center
There was discussion regarding the services provided, the number of Elgin residents served and
the treatment center’s fundraising efforts.
Councilmember Powell made a motion, seconded by Councilmember Steffen, to provide short-
term financial assistance to the Latino Treatment Center in the amount of $50,000 through the
human services emergency loan program. Upon a roll call vote: Yeas: Councilmembers Dunne,
Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays:
None.
Consideration of a License Agreement with BBK Motorsports
There was discussion regarding the number of parking spaces that would be used, the number of
motorcycles in those spaces, and if there were any potential liability issues.
Councilmember Gavin made a motion, seconded by Councilmember Martinez, to approve the
license agreement with BBK Motorsports to assist a downtown business with marketing and
visibility. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Announcements from Council
Councilmember Gavin announced the Tower Building groundbreaking being held at 11:00 a.m.
on September 29, 2016.
Councilmember Dunne complimented city hall staff for having a backup plan in place for a
recent power outage at City Hall. He noted that business continued despite power being out at
the building. He also invited residents to the Save the Cobblestone fundraising event, at Crystal
and West Chicago Street, from 12:00 p.m. to 4:00 p.m. on October 1, 2016.
Committee of the Whole
September 28, 2016
Page 3
Councilmember Prigge announced a Marching Band Showcase being held on October 5, 2016 at
Elgin High School. The showcase will feature all of the marching bands in the school district.
Announcements from Staff
Laura Valdez-Wilson, Management Analyst in the City Manager’s Office, announced upcoming
city events.
Adjournment
Councilmember Dunne made a motion, seconded by Councilmember Steffen, to adjourn the
meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
The meeting adjourned at 7:15 p.m.
s/ Kimberly Dewis October 12, 2016
Kimberly Dewis, City Clerk Date Approved