HomeMy WebLinkAboutm - July 13, 2016 COW COMMITTEE OF THE WHOLE MEETING July 13, 2016
The regular Committee of the Whole meeting was called to order by Mayor Kaptain at 6:00 p.m.
in the Council Chambers. Present: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Absent: None.
Approval of Minutes
Councilmember Shaw made a motion, seconded by Councilmember Steffen, to approve the
minutes of the June 22, 2016, regular meeting. Upon a roll call vote: Yeas: Councilmembers
Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain.
Nays: None.
Sikich LLC Audit Presentation
Jim Savio, Partner of Sikich, LLP will provide a presentation of the city’s 2015 Consolidated
Annual Financial Report (CAFR). There was discussion regarding the results of the audit,
timing of the materials provided to Council, the Governmental Accounting Standards Board
(GASB) rule change regarding pensions, and the procurement of audit services.
Consideration of Acceptance of Public Improvements within Randall Crossings Business
Park Subdivision
Councilmember Powell made a motion, seconded by Councilmember Gavin, to approve the
acceptance of the public improvements for ownership and maintenance in the Randall Crossings
Business Park Subdivision in order to fulfill the city’s obligation to maintain reliable
infrastructure for serving businesses and residents. Upon a roll call vote: Yeas: Councilmembers
Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain.
Nays: None.
Consideration of an Intergovernmental Agreement with Metropolitan Water Reclamation
District of Greater Chicago to Enforce the Kane County Stormwater Management
Ordinance
Councilmember Gavin made a motion, seconded by Councilmember Martinez, to authorize the
city to enter into an intergovernmental agreement with Metropolitan Water Reclamation
District of Greater Chicago in order to meet the requirements of the Cook County Watershed
Management Ordinance and to allow the city of Elgin to maintain the enforcement of the Kane
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July 13, 2016
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County Stormwater Management Ordinance and the Elgin City Code, Title 21 – Stormwater
Management, throughout the corporate limits of Elgin. Upon a roll call vote: Yeas:
Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and
Mayor Kaptain. Nays: None.
Consideration of Designation of 356 Jewett Street within the Elgin Bungalow Thematic
Historic District
Councilmember Shaw made a motion, seconded by Councilmember Steffen, to approve the
designation of 356 Jewett Street within the Elgin Bungalow Thematic Historic District in order
to preserve, enhance and sustain the active use of historically and architecturally significant
properties in Elgin. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez,
Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Designation of 841 Bellevue Avenue within the Elgin Bungalow Thematic
Historic District
Councilmember Gavin made a motion, seconded by Councilmember Steffen, to approve the
designation of 841 Bellevue Avenue within the Elgin Bungalow Thematic Historic District in
order to preserve, enhance and sustain the active use of historically and architecturally significant
properties in Elgin. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez,
Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Designation of 1023 Bellevue Avenue within the Elgin Bungalow
Thematic Historic District
Councilmember Shaw made a motion, seconded by Councilmember Martinez, to approve the
designation of 1023 Bellevue Avenue within the Elgin Bungalow Thematic Historic District in
order to preserve, enhance and sustain the active use of historically and architecturally significant
properties in Elgin. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez,
Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Consideration of City Support for the Ride in Kane Program with Pace
There was a discussion regarding the reduction in the costs and if there were other measures that
could be taken to reduce costs without impacting service.
Councilmember Powell made a motion, seconded by Councilmember Martinez, to approve
funding in the amount of $100,000 for the city’s 2016 contribution for the Ride in Kane Program
for service in partnership with Pace. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin,
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Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Agreement with B&W Control Systems Integration for Phase 2 of the
Supervisory Control and Data Acquisition Server and Software Upgrade
Councilmember Shaw made a motion, seconded by Councilmember Gavin, to award an
agreement to B&W Control Systems Integration for replacing the Supervisory Control and Data
Acquisition System software and switches in the amount of $38,500 in order to update the
hardware, storage of data, and reliability of the water treatment plant control systems. Upon a
roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger,
Shaw, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Air Support Mutual Aid Agreement (ASMAA)
Councilmember Gavin made a motion, seconded by Councilmember Martinez, to approve the
ASMAA allowing for the provision of mutual aid in order to safeguard persons and property of
the citizens of Elgin during an emergency or disaster with access to additional resources,
equipment, and personnel of other participating agencies. Upon a roll call vote: Yeas:
Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and
Mayor Kaptain. Nays: None.
Consideration of the Renewal of an Agreement with School District U-46 for the
Continuation of the School Resource Officers
There was discussion regarding training of the officers, coordinating with the school district, and
how officers are selected for the program.
Councilmember Powell made a motion, seconded by Councilmember Steffen, to approve an
agreement with School District U-46 for officer salary reimbursement relating to officers
assigned to the School Resource Officer Program in the amount of $457,730 in order to provide
a police presence within schools to promote student and staff safety and security. Upon a roll
call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger,
Shaw, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Licensing Requirements for Collection Bins
There was discussion regarding the impact on not-for-profit collection bins and proposed
enforcement procedures.
Councilmember Dunne made a motion, seconded by Councilmember Steffen, to approve the
licensing requirements to establish regulations regarding the location and maintenance of
collection bins. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell,
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Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Public Art Planning Process
There was discussion regarding the timeline to complete the project and opportunities for public
input.
Councilmember Powell made a motion, seconded by Councilmember Martinez, to approve the
proposed public art planning process which will provide guidance and recommendations on
public art through a fully realized Public Art Plan created by the Cultural Arts Commission.
Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Announcements from Council
Councilmember Dunne announced the passing of a former City of Elgin Firefighter, Steve Berry.
He expressed condolences to Mr. Berry’s family and friends.
Announcements from Staff
Laura Valdez-Wilson, Management Analyst in the City Manager’s Office, announced upcoming
city events.
Adjournment
Councilmember Dunne made a motion, seconded by Councilmember Martinez, to adjourn.
Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
The meeting adjourned at 6:58 p.m.
s/ Kimberly Dewis August 10, 2016
Kimberly Dewis, City Clerk Date Approved