HomeMy WebLinkAboutf - April 13, 2016 COW COMMITTEE OF THE WHOLE MEETING April 13, 2016
The regular Committee of the Whole meeting was called to order by Mayor Kaptain at 6:00 p.m.
in the Council Chambers. Present: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Absent: None.
Approval of Minutes
Councilmember Steffen made a motion, seconded by Councilmember Shaw, to approve the
minutes of the March 16, 2016, regular meeting. Upon a roll call vote: Yeas: Councilmembers
Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain.
Nays: None.
Consideration of Agreement with Burns and McDonnell, Inc. to provide Construction
Administration and Design Engineering Services for Street Rehabilitation Projects
There was discussion on how many phases there were to the project, the estimated costs and
amount spent to date.
Councilmember Powell made a motion, seconded by Councilmember Steffen, to execute an
agreement with Burns and McDonnell, Inc. in the amount of $297,851 to provide construction
administration and design engineering services for the Woodard/Standish Street and the
Mosely/Orchard Street Rehabilitation projects. Upon a roll call vote: Yeas: Councilmembers
Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain.
Nays: None.
Consideration of Amendment No. 1 to Chastain and Associates LLC Agreement to Add
Construction Administration Engineering Services for Street Rehabilitation and Water
Main Projects
Councilmember Gavin made a motion, seconded by Councilmember Steffen, to amend the
agreement with Chastain and Associates, LLC, in the amount of $284,478 to add construction
administration services for the Easy Street Rehabilitation project. Upon a roll call vote: Yeas:
Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and
Mayor Kaptain. Nays: None.
Committee of the Whole
April 13, 2016
Page 2
Consideration of Acceptance of Public Improvements within Edgewater Subdivision Phase
4 – First Resubdivision
Councilmember Dunne made a motion, seconded by Councilmember Martinez, to approve the
acceptance of the public improvements for ownership and maintenance in Edgewater
Subdivision Phase 4 – First Resubdivision (North Portion) in the amount of $11,249 in order to
fulfill the city’s obligation to maintain reliable infrastructure for serving businesses and
residents. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Amendments to the 2015 Budget Consistent with the Illinois Municipal
Budget Law
There was a discussion regarding the purpose of the amendments to the 2015 Budget.
Councilmember Steffen made a motion, seconded by Councilmember Martinez, to adopt the
proposed amendments to the 2015 Budget to reflect actual financial activity undertaken within
the 2015 Budget consistent with the Illinois Municipal Budget Law. Upon a roll call vote: Yeas:
Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and
Mayor Kaptain. Nays: None.
Consideration of Designation of 408 Orange Street within the Elgin Bungalow Thematic
Historic District
Councilmember Dunne made a motion, seconded by Councilmember Steffen, to approve the
designation of 408 Orange Street within the Elgin Bungalow Thematic Historic District in order
to preserve, enhance and sustain the active use of historically and architecturally significant
properties in Elgin. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez,
Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Contract with the Kane County Child Advocacy Center for Services
Relating to the Investigation of Sensitive Crimes Involving Children
Councilmember Gavin made a motion, seconded by Councilmember Steffen, to approve the
contract with the Kane County Child Advocacy Center in the amount of $35,000 in order to
provide investigative and victim services for cases involving children who have been victimized
by sexual or serious physical abuse. Upon a roll call vote: Yeas: Councilmembers Dunne,
Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays:
None.
Committee of the Whole
April 13, 2016
Page 3
Consideration of Annual Motor Fuel Tax Resolution
There was a discussion regarding what projects are funded by the Motor Fuel Tax (MFT). There
was further discussion about the state budget impasse and how that impacts distribution of these
funds.
Councilmember Powell made a motion, seconded by Councilmember Martinez, to approve the
annual motor fuel tax resolution in the amount of $3,000,000 in order to provide funding for
annual roadway maintenance programs utilizing proceeds from the Illinois Motor Fuel Tax Fund.
Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Easement Agreement on 749 Ruth Drive for the Eagle Heights South
Water Main Replacement Project
Councilmember Gavin made a motion, seconded by Councilmember Steffen, to approve the
easement agreement with Michael and Teresa Hopkins, at 749 Ruth Drive, for the Eagle Heights
South Water Main Replacement Project in the amount of $6,650 in order to acquire the proper
rights to install, operate and maintain city water infrastructure on property that is not owned or
controlled by the city of Elgin. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin,
Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Economic Development Incentive Agreement with Blain Supply, Inc.
Rick Kozal, Assistant City Manager, provided an overview of the agreement and a history of the
property. Jane Blain Gilbertson, CEO of Blain Supply, Inc., was present and provided a history
of the company and outlined their timeline to open at this location.
There was discussion regarding the number of full time jobs, the hiring process, and the
contractors used for remodeling the location.
Councilmember Dunne made a motion, seconded by Councilmember Steffen, to approve the
economic development incentive agreement with Blain Supply, Inc. that rebates twenty‐five
percent of the sales tax revenue generated by a new retail store for a ten‐year term and waives
building and development permit fees for the $14.5 million project. Upon a roll call vote: Yeas:
Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and
Mayor Kaptain. Nays: None.
Announcements from Council
Councilmember Steffen announced an upcoming rugby tournament being held at Abbott Middle
School starting at 9:00 a.m. on April 17, 2016.
Committee of the Whole
April 13, 2016
Page 4
Councilmember Gavin commented on a recent ribbon cutting for Premier Veterinary Clinic
which is open 24 hours and offers emergency services.
Councilmember Powell commended Councilmember Martinez for her recent participation in St.
Baldrick’s head shaving fundraising event which assists those facing cancer.
Councilmember Shaw provided an update on the robotics team Blue Box Bots. The team
recently advanced to the world championship competition and Councilmember Shaw thanked the
community for their support.
Councilmember Prigge reminded residents of the upcoming unlimited garbage drop-off on April
23rd from 8:00 a.m. to 2:00 p.m. at the waste management site on Gifford road. It was open to
Elgin residents and the cost was $15 per vehicle.
Councilmember Martinez commented on participating in the St. Baldrick’s event. She also
announced that the Latina Film Festival would be April 15th at Elgin Community College.
Mayor Kaptain noted that the Elgin Symphony Orchestra provided free tickets to several
residents of the Elgin Housing Authority. This program was a success and there is a plan to
expand the program in the future.
Mayor Kaptain also noted that the local firm, Multifilm implemented various sustainability
programs and were recently awarded the Sustainability Honor Roll award from the Elgin
Sustainability Commission.
Announcements from Staff
Kristine Rogowski, Communications Director, announced upcoming city events.
Adjournment
Councilmember Gavin made a motion, seconded by Councilmember Steffen, to adjourn the
meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell,
Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
The meeting adjourned at 7:02 p.m.
s/ Kimberly Dewis April 27, 2016
Kimberly Dewis, City Clerk Date Approved