The URL can be used to link to this page

Home My WebLink Aboute - March 16, 2016 COW COMMITTEE OF THE WHOLE MEETING March 16, 2016 The regular Committee of the Whole meeting was called to order by Mayor Kaptain at 6:00 p.m. in the Council Chambers. Present: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Absent: None. Consideration of Placement of Historical Marker on Civic Plaza in Honor of Former City Manager Robert L. Brunton E.C. “Mike” Alft provided comments regarding former City Manager Robert L. Brunton and noted the various projects that were completed during his tenure. Councilmember Dunne made a motion, seconded by Councilmember Powell, to approve the placement of a historical marker on Civic Plaza at the cost of $5,500 in honor of former city manager Robert L. Brunton in recognition of his leadership on the city of Elgin Civic Center Project, his outstanding service to the city and his commitment to the community. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. E.C. “Mike” Alft Proclamation: Mayor Kaptain read the following proclamation: PROCLAMATION WHEREAS, E.C. “Mike” Alft moved to the Fox Valley to take a teaching job in 1950 leading to a 41-year tenure as an economics and government teacher at Elgin High School and a part-time teaching position at Elgin Community College for 20 years; and WHEREAS, Mr. Alft made significant contributions to the City and its residents and was elected to the City Council as a councilman in 1963 and was elected to serve as its Mayor from 1967 to 1971; and WHEREAS, Mr. Alft served as the leading Elgin historian which led to long-standing contributions to the preservation of Elgin’s heritage, hosting a WRMN radio show and writing more than 20 books and 1,200 newspaper columns about Elgin’s history including “Elgin: An American History 1935-1985,” “Elgin Area Landmarks,” and “Old Elgin: A Pictorial History;” and WHEREAS, Mr. Alft helped found the Elgin Area Historical Society, the Elgin Sports Hall of Fame, the Elgin Historic District and Citizens for Council-Manager Government, served on the Gail Borden Public Library District Board of Trustees and Foundation and was honored as the first member inducted into the Elgin Heritage Hall of Fame; and Committee of the Whole March 16, 2016 Page 2 WHEREAS, Mr. Alft received numerous awards, including the Award of Merit for local and regional history by the Illinois State Historical Society, the Elgin Mayor’s Award, the Cosmopolitan Club Service Award, and the Rotary Club Honorary Paul Harris Fellow Award; and WHEREAS, the City of Elgin wishes to express its sincere and warm appreciation and esteem to Mr. Alft who served as a faithful and diligent public servant and avid educator and protector of the history of the City of Elgin. NOW, THEREFORE, I, David Kaptain, Mayor of the City of Elgin, Illinois, do hereby extends its sincere and warm appreciation and esteem to E.C. “Mike” Alft for his significant contributions to the City of Elgin as a leader, educator and historian. IN WITNESS WHEREOF, I have hereunto set my hand this16th day of March, 2016. David J. Kaptain Mayor Approval of Minutes Councilmember Shaw made a motion, seconded by Councilmember Gavin, to approve the minutes of the February 24, 2016, regular meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Consideration of Amended Redevelopment Agreement with Capstone Development Group, LLC for the Elgin Tower City Manager Stegall provided an overview of the property history and the circumstances leading to the proposed amendment of the redevelopment agreement. There was discussion regarding the increased construction costs, the construction timeline, public safety issues, the state of the building façade and the process involved to demolish the building. Also discussed were the state tax credits, the use of TIF (Tax Increment Financing) funds, and the developer’s contingency funds. A resolution will be presented at tonight's Council meeting for adoption by the City Council. Committee of the Whole March 16, 2016 Page 3 Consideration of Agreement with WBK and Associates for the Site Restoration for Utility Cuts Contract A resolution will be presented at tonight's Council meeting for adoption by the City Council. Adjourn to the City Council Meeting Councilmember Gavin made a motion, seconded by Councilmember Martinez, to adjourn and go into the City Council meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Reconvene Councilmember Gavin made a motion, seconded by Councilmember Martinez, to reconvene the Committee of the Whole meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Consideration of Emergency Loan for Ecker Center for Mental Health There was discussion regarding the impact of the state budget crisis on the program and if alterations would need to be made to the program. Also, discussed were the collateral and assets available to the applicant. Councilmember Powell made a motion, seconded by Councilmember Steffen, to approve an emergency loan application in the amount of $175,000 to the Ecker Center for Mental Health as a short‐term solution to sustain operations and continue the program on a rolling basis until the $250,000 in remaining funds is expended. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: Councilmember Prigge. Consideration of Purchase of Capital Equipment for The Hemmens Cultural Center Councilmember Powell made a motion, seconded by Councilmember Martinez, to approve the proposed outline of capital purchases for The Hemmens Cultural Center in the amount of $118,045 to address deferred replacement/upgrade of aged and obsolete departmental equipment for The Hemmens Cultural Center. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Committee of the Whole March 16, 2016 Page 4 Consideration of Cultural Arts Commission 2015 Grant Award Recommendations Councilmember Powell made a motion, seconded by Councilmember Martinez, to approve the funding of the grant awards as detailed below to support arts programming in the community in the amount of $61,884. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Organization Event Amount BFH.org (Ballet Folklorico) Cultural Performance $4,888 Children’s Theatre of Elgin Disney’s The Little Mermaid $5,454 Elgin Master’s Chorale “Songs of Freedom” $6,446 Elgin Theatre Company Theater Production, “The Cemetery Club” $313 Elgin Symphony Orchestra “ESO Presents” $2,508 Elgin Youth Symphony Orchestra “City of Time” Season Finale performance $6,517 Hamilton Wings “SCORE II!” Program and Musical Performance $6,800 Independent Players Celebrating Women: The Traditional Classic Meets the 21st Century $568 Latino Film Festival Latino Film Festival, Elgin 2016 $1,417 Janus Theatre Elgin 400 Shakespeare Project $7,565 Side Street Studio Arts Battle of the Bands $6,116 Soiree Lyrique Elgin Productions of Soirée Lyrique $1,292 Individual Artist Grants Awarded on a rolling basis $12,000 TOTAL $61,884 Consideration of Sole Source Purchase Agreement with Stryker Sales Corporation for the Purchase of Two Power Load Systems and Four Stair Chairs Councilmember Gavin made a motion, seconded by Councilmember Dunne, to approve the proposed purchase of two Stryker Power Load Systems and four stair chairs in the amount of $60,818 in order to upgrade two existing ambulances so that patients weighing up to 700 pounds can be safely secured on the cot and easily loaded or unloaded from the ambulance. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Committee of the Whole March 16, 2016 Page 5 Consideration of Athletic Facility Improvement Funding Councilmember Powell made a motion, seconded by Councilmember Steffen, to approve the 2016 Athletic Facility Improvement Funding as recommended by the Parks and Recreation Advisory Board in the amount of $50,000 in order to provide financial assistance to Elgin-based youth sports organizations for making capital improvements to city-owned property. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Elgin National Little League  Scoreboard for Field #1 $ 5,201  Architect drawings for expanded announcer booth $ 2,500  Covered material bins $ 4,608 Total $ 12,309 Elgin Classic Little League  Refurbish infield Wing Park field #2 $ 10,960  Replace roof Wing tractor shed $ 3,701 Total $ 14,661 Elgin Youth Football  Water Heater $ 700  Field Renovation $ 2,000  Door replacement $ 500  Architect drawings for west end bathrooms $ 3,520 Total $ 6,720 The Hill BMX  Gate safety upgrades $ 2,810  Storage shed and start tower $ 12,000  Asphalt turns and start $ 1,500 Total $ 16,310 Total presented for consideration: $ 50,000 Consideration of Naming of a City Park Located in the Bowes Creek Subdivision The was discussion regarding the policy for naming public parks and if there were other naming options, such as a historical figure or organization, for the city park in Bowes Creek. The process by which this park was named was outlined. Staff was directed to provide an updated park naming policy to include the involvement of the local organizations and the historical society. Committee of the Whole March 16, 2016 Page 6 Councilmember Prigge made a motion, seconded by Councilmember Shaw, to amend the motion to not name the park as listed and have the Elgin Historical Society provide a name for the subject city park to reflect the history of the city. Upon a roll call vote: Yeas: Councilmember Prigge. Nays: Councilmembers Dunne, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Councilmember Gavin made a motion, seconded by Councilmember Martinez, to approve the naming of the new city owned park located in Bowes Creek subdivision as Tournament Drive Park. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: Councilmember Prigge. Consideration of Maintenance Agreement with Motorola Solutions, Inc. to Support Intrado 911 and Non-Emergency Phone Systems Councilmember Dunne made a motion, seconded by Councilmember Martinez, to authorize the maintenance agreement with Motorola Solutions Inc. for the Intrado 911 and non-emergency phone systems in the amount of $106,110 in order to provide continued support for the Elgin Emergency Communications and Backup Dispatch centers emergency 911 and non-emergency phone systems. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Consideration of Contract with All American Auto Body of Elgin for Collision Repairs to Vehicles and Equipment Councilmember Dunne made a motion, seconded by Councilmember Gavin, to award a contract with All American Auto Body of Elgin with the unit cost of $50 per hour for labor in the amount of $82,000 in order to provide collision repair service for city vehicles and equipment. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Consideration of Sole Source Contract with Safe Step for Uneven Sidewalk Repair There was discussion regarding when and where this process would be used. Councilmember Dunne made a motion, seconded by Councilmember Steffen, to award an uneven sidewalk correction contract to Safe Step in the amount of $50,000 in order to provide even sidewalks for better walking conditions. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Committee of the Whole March 16, 2016 Page 7 Consideration of Easement Agreements for the West Pressure Zone Connectivity Project – Phase I Councilmember Steffen made a motion, seconded by Councilmember Martinez, to approve the Easement Agreements for the West Pressure Zone Connectivity Project – Phase I in the total amount of $173,900 in order to acquire the proper rights to install, operate and maintain city water infrastructure on property that is not owned or controlled by the city of Elgin. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Consideration of Agreement with the Illinois American Water Company for an Emergency Water Connection There was discussion regarding what criteria was used to determine an emergency and if there would be a pressure test of the system. Councilmember Gavin made a motion, seconded by Councilmember Martinez, to approve the agreement for the sale of potable water to the Illinois American Water Company on an emergency basis. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Announcements from Council Councilmember Prigge announced the upcoming Pet Health and Safety Expo being held on April 30th in the Lower Level of the Hemmens Cultural Arts Center. Councilmember Powell thanked all those who voted in the primary election and encouraged early voting when possible. She also thanked the Elgin Master Choral group from entertaining voters while they waited in line at Elgin Community College. Councilmember Gavin wished everyone a Happy St. Patrick’s day. Councilmember Shaw invited residents to watch an upcoming robotics competition at the website ftcnorth.org. Among the teams competing listed is the local group Blue Box Bots. Announcements from Staff Kristine Rogowski, Communications Director, announced upcoming city events. Committee of the Whole March 16, 2016 Page 8 Adjournment Councilmember Gavin made a motion, seconded by Councilmember Steffen, to adjourn and go into the Executive Session for the purpose of discussing the following matters. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Appointment, Employment, Compensation, Discipline, Performance or Dismissal of Specific Employees of the Public Body - Exempt Under Section 120/2(c)(1) of the Open Meetings Act Selection of a Person to Fill a Public Office, Including a Vacancy in a Public Office, When the Public Body is Given Power to Appoint Under Law or Ordinance, or the Discipline, Performance or Removal of the Occupant of a Public Office, When the Public Body is Given Power to Remove the Occupant Under Law or Ordinance - Exempt Under Section 120/2(c)(3) of the Open Meetings Act The meeting adjourned at 8:55 p.m. s/ Kimberly Dewis April 13, 2016 Kimberly Dewis, City Clerk Date Approved