HomeMy WebLinkAboutd - February 24, 2016 COW
COMMITTEE OF THE WHOLE MEETING
February 24, 2016
The regular Committee of the Whole meeting was called to order by Mayor Kaptain at 6:00 p.m.
in the Council Chambers. Present: Councilmembers Dunne (via telephone conference), Gavin,
Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Absent: None.
Approval of Minutes
Councilmember Gavin made a motion, seconded by Councilmember Shaw, to approve the
minutes of the February 10, 2016, regular meeting. Upon a roll call vote: Yeas:
Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and
Mayor Kaptain. Nays: None.
Consideration of 2016 Property Tax Abatement
Rick Kozal, Assistant City Manager, provided information about the annual ordinances abating
taxes for the property tax levy.
Consideration of Agreement with WesTech Engineering for the Leo Nelson Riverside
Water Treatment Plant Train Two Structural Rehabilitation Project
A resolution will be presented at tonight's Council meeting for adoption by the City Council.
This agreement would rehabilitate structural components of the water treatment plant to ensure
continued production of water meeting quality and quantity requirements.
Downtown Neighborhood Association Presentation
Executive Director Deirdre White provided a summary of the Downtown Neighborhood
Association 2015 activities in the areas of creating, supporting and sustaining revitalization
efforts in downtown Elgin. A copy of the presentation is on file in the City Clerk’s office.
There was discussion regarding the 4th of July parade, progress of the Special Service Area
(SSA), and the association’s goals for 2016.
Committee of the Whole
February 24, 2016
Page 2
Construction Communication Plan Presentation
Laura Valdez-Wilson, Management Analyst, and Molly Center, Social Media Coordinator,
updated the city council on outreach tools being used for the "Investing in Elgin" capital
campaign, including a construction website, email campaign and mobile app enhancements. A
copy of the presentation is on file in the City Clerk’s office.
There was discussion regarding the use of the red alert phone system, impact on 311, and the
attendance at the neighborhood open houses.
Presentation Regarding 2015 Crime Statistics (Chief Swoboda)
Chief Swoboda provided an overview of 2015 Crime Statistics. The presentation gave an
overview of the individual components which comprise the crime statistics report and a general
overview regarding related trends.
There was discussion about how the police department communicates incidents to residents,
including the use of social media and the website crimereports.com.
Adjourn to the City Council Meeting
Councilmember Powell made a motion, seconded by Councilmember Shaw, to adjourn and go
into the City Council meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin,
Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Reconvene
Councilmember Gavin made a motion, seconded by Councilmember Shaw, to reconvene the
Committee of the Whole meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin,
Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Agreement with Clarke Environmental Mosquito Management for
Mosquito Control Program
There was discussion about the process used to manage mosquitos, coordination between Kane
and Cook Counties, public education and the impact of the Zika virus in the area.
Committee of the Whole
February 24, 2016
Page 3
Councilmember Powell made a motion, seconded by Councilmember Steffen, to award a
contract to a contract to Clark Environmental Mosquito Management in the amount of $31,186
to provide mosquito management for the Kane County portion of the city of Elgin for the 2016
mosquito season. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell,
Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Amendment No. 1 to Thomas Engineering, Inc. Agreement to Add
Construction Administration Engineering Services for the 2016 Plum/St. John Street
Rehabilitation and Water Main Project
Councilmember Gavin made a motion, seconded by Councilmember Steffen, to amend the
agreement with Thomas Engineering, Inc. in the amount of $258,236 in order to ensure quality
infrastructure and strengthen the city’s neighborhoods by administrating the construction of a
street rehabilitation project, specifically the Plum/St John Street Rehabilitation project. Upon a
roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger,
Shaw, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Amendment No. 1 to Civiltech Engineering, Inc. Agreement to Add
Construction Administration Engineering Services for the 2016 Eagle Heights South Street
Rehabilitation and Water Main Project
Councilmember Shaw made a motion, seconded by Councilmember Steffen, to amend the
agreement with Civiltech Engineering, Inc. in the amount of $605,617 in order to ensure quality
infrastructure and strengthen the city’s neighborhoods by administrating the construction of a
street rehabilitation project in the Eagle Heights South Street Subdivision. Upon a roll call vote:
Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw,
Steffen, and Mayor Kaptain. Nays: None.
Consideration of Agreement with Zoll Medical Corporation for the Purchase of Four
Cardiac Monitors with Related Components
Councilmember Powell made a motion, seconded by Councilmember Martinez, to authorize an
agreement with Zoll Medical Corporation in the amount of $119,250 for the purchase of three
cardiac monitors and associated hardware components to increase paramedic efficiencies due to
technological advancements. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin,
Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Committee of the Whole
February 24, 2016
Page 4
Consideration of Agreement with Northern Illinois University for NIUNet Internet Service
Councilmember Shaw made a motion, seconded by Councilmember Steffen, to approve the
agreement with NIU for NIUNet Internet Service for a total cost of $81,000 over three years to
improve internet access speed and reliability. Upon a roll call vote: Yeas: Councilmembers
Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain.
Nays: None.
Consideration of Sole Source Purchase of Motorola Solutions Real Time Information
Center Console Position for the 9-1-1 Emergency Communications Center
Councilmember Shaw made a motion, seconded by Councilmember Steffen, to approve the sole
source purchase of the Motorola Solutions Real Time Information Center Console Position in the
amount of $29,329 in order to enhance officer safety and situational awareness. Upon a roll call
vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw,
Steffen, and Mayor Kaptain. Nays: None.
Consideration of Agreement with WBK Engineering, LLC for Road Maintenance Program
Management Services
Councilmember Shaw made a motion, seconded by Councilmember Powell, to approve an
agreement with WBK Engineering, LLC in the amount of $61,600 in order to effectively manage
maintenance programs. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez,
Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Adoption of the 2016 Official Zoning Map
Councilmember Shaw made a motion, seconded by Councilmember Steffen, to approve and
adopt the 2019 Official Zoning Map in order to comply with state statute requiring the annual
adoption and publication of an official zoning map. Upon a roll call vote: Yeas:
Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and
Mayor Kaptain. Nays: None.
Consideration of 2016 Special Events
There was discussion regarding the 4th of July parade, changes to vendor program for Nightmare
on Chicago Street, locations for the International Festival and the addition of a Civil War
reenactment weekend.
Committee of the Whole
February 24, 2016
Page 5
Councilmember Dunne made a motion, seconded by Councilmember Powell, to provide
direction to staff regarding the planning and execution of city special events during 2016 in order
to continue to offer quality of life amenities to the residents of Elgin through special events.
Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Resolution Determining Property at 980 Lambert Lane is Appropriate for
Cook County Class 6b Property Tax Incentive
There was discussion regarding the term of the incentive, as well as the impact on development
and other taxing bodies through the use of this incentive.
Councilmember Powell made a motion, seconded by Councilmember Gavin, to move forward
with a resolution supporting a request by Europe Holding, LLC to obtain a Cook County Class
6b tax incentive for financial assistance with the approximately $4 million construction of an
industrial facility on the vacant property at 980 Lambert Lane. Upon a roll call vote: Yeas:
Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and
Mayor Kaptain. Nays: None.
Announcements from Council
Councilmember Shaw invited residents to the robotics competition being held on February 27,
2016, at Elgin Community College
Councilmember Gavin commented on the recent awards presentations for the Police and Fire
Departments.
Councilmember Powell announced a community-wide celebration of African- American history
on February 28, 2016 at Second Baptist Church. State Representative LaShawn Ford - 8th
Legislative District, will be the guest speaker for the evening.
Councilmember Dunne stated that the Knights of Columbus would be holding a Chili Cook-off
on February 27, 2016 at St Thomas More.
Councilmember Prigge congratulated the Elgin Community College Men’s Basketball team on
their season and the conference championship
Mayor Kaptain invited the public to attend the Largest Family Fitness Class event being held on
March 4, 2016 starting at 6:30 p.m. at Century Oaks School Gymnasium.
Committee of the Whole
February 24, 2016
Page 6
Announcements from Staff
Kristine Rogowski, Communications Director, announced upcoming city events.
Adjournment
Councilmember Shaw made a motion, seconded by Councilmember Powell, to adjourn and go
into the Executive Session for the purpose of discussing the following matters. Upon a roll call
vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw,
Steffen, and Mayor Kaptain. Nays: None.
The meeting adjourned at 9:15 p.m.
s/ Kimberly Dewis March 18, 2016
Kimberly Dewis, City Clerk Date Approved